Top 6 Administrative director Jobs in Syracuse, Ny

Director of Marketing & Office Manager
Holmes King Kallquist & Associates, Architects —Syracuse, NY
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- Marketing
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Research Foundation Agency Administrative Officer (Executive Director New York Water Association)
SUNY ESF —Syracuse, NY
- $100,000 - $110,000 a year
- Full-time
- Public speaking
- Office
- University
- Disability insurance
- Health insurance
Director of Women's Basketball Operations
Syracuse University —Syracuse, NY
- $80,000 a year
- Extended hours
- Office
- Master's degree
- Analysis skills
Deputy Director/Supervising Administrative Law Judge, MVB
City of Syracuse —Syracuse, NY
- $103,000 - $110,000 a year
- Full-time
- 18 years or older
- Office
- 3 years
- Health insurance
- Dental insurance
Deputy Director of Legal Administration
Tully Rinckey —Syracuse, NY
- $75,000 - $85,000 a year
- Full-time
- Bachelor of Science
- Analysis skills
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
9d
Director of Finance & Administration
Daldrop SBB —Phoenix, NY
- $110,000 - $130,000 a year
- Full-time
- Background check
- ERP systems
- English
- Health insurance
- Dental insurance
Quick Apply

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Director of Marketing & Office Manager
Holmes King Kallquist & Associates, Architects —Syracuse, NY
Bachelor’s Degree in Marketing, Communications, Journalism, or related field required. They are responsible for coordinating, writing, and producing responses…
$65,000 - $75,000 a year
Quick Apply
2d
Temporary Administrative Support Professionals
Hamilton College —Clinton, NY
Provide general administrative and clerical support, including answering phones, greeting visitors, and managing correspondence.
$19 - $20 an hour
8d

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Director of Human Resources (Administrative Staff)
State of Ohio - Ohio Housing Finance Agency —Columbus, OH
Bachelor's degree in Human Resources, Public Policy, Public Administration, Business Administration, or related field; AND 5 years' experience in Human…
3d
Operations Director
Ohio Democratic Party —Columbus, OH
The Operations Director will work closely with the Executive Director, consultants, and service providers to manage personnel and human resources, budgeting and…
$6,000 - $8,000 a month

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Director of Marketing & Office Manager

Holmes King Kallquist & Associates, Architects
Syracuse, NY

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Flexible schedule

Qualifications

Microsoft Word
Teamwork
Sales proposal development
Marketing
Marketing management
Adobe Creative Suite
Proposal writing
Bachelor's degree
Graphic design software
Organizational skills
Technical writing
Certified Notary Public
Prepress software
Professional art or design
Marketing

Full Job Description

Director of Marketing & Office Manager

Position Description

We are seeking an experienced Office Manager/Director of Marketing to manage the day-to-day administration and operations of our office in Syracuse, New York. This role is responsible for ensuring efficient office operations, coordinating support services, and serving as a key resource for employees and leadership. The Office Manager will also be responsible for implementing and maintaining firm policies, procedures, and operational strategies to ensure consistency and compliance.

The Director of Marketing is vital to the firm's business development efforts. They are responsible for coordinating, writing, and producing responses to requests for qualifications (RFQs) and requests for proposals (RFPs) and must take the initiative to proactively collaborate with colleagues and effectively translate technical content into organized and thoughtful narratives and graphics. A commitment to taking ownership of proposal production from start to finish and delivering excellence is essential.

General Administrative Responsibility:

1. Manage day-to-day office operations, facilities and administrative functions.

2. Provide administrative executive support to management.

3. Order all printed materials for office use and marketing needs.

4. Maintain job list database.

5. Obtain and keep records of all job-related insurance certificates; subconsultant insurance

certificates; and is liaison with insurance provider for annual insurance renewal.

6. Filing and maintenance of contracts.

7. Perform all notarial duties.

8. Office liaison for office copy machines, telephone system and cleaning service.

9. Performs all job filing and dead filing duties.

10. Organizes annual holiday party and any in-office luncheons.

11. Maintains supply of groceries.

Marketing:

1. Lead the development of high-quality proposals, qualifications packages, and presentations in response to RFP/RFQs and other solicitations from potential clients.

2. Manage the proposal process from inception to submission, including team coordination, research writing, editing, graphic design, layout, and delivery.

3. Write and edit proposal content, including summaries, project descriptions, methodologies, schedules, budgets, resumes, and other sections, ensuring clarity, coherence, and consistency in messaging and branding.

4. Work closely with project managers, architects, engineers, and other subject matter experts to gather relevant information, insights, and technical details necessary to tailor proposals to the specific requirements of each project and client.

5. Maintain and update database of proposal content, templates, resumes project profiles, and other reusable materials to streamline proposal development and improve efficiency.

Position Requirements:

1. Minimum of 4 years’ marketing experience in the A/E/C industry required.

2. Bachelor’s Degree in Marketing, Communications, Journalism, or related field required.

3. Proficient with Adobe Creative Suite (especially InDesign), Acrobat, and Microsoft Word

4. Experience in proposal writing, coordination, and production

5. Excellent written and oral communication skills

6. Excellent time management and organizational skills

7. The ability to multi-task, switch tasks when needed, and work within tight timeframes is a must.

8. Notary Public.

We offer excellent benefits, competitive compensation, and the opportunity to work in a professional, collaborative work environment.

Equal Opportunity Employer

Holmes▪King▪Kallquist & Associates is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce. HKK upholds equality in every aspect of hiring and employment, affording consideration to employees and candidates without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, or any protected characteristic established under applicable federal, state or local statute or ordinance.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative director jobs in syracuse, ny

Director of Marketing & Office Manager

Research Foundation Agency Administrative Officer (Executive Director New York Water Association)

Director of Women's Basketball Operations

Deputy Director/Supervising Administrative Law Judge, MVB

Deputy Director of Legal Administration

Director of Finance & Administration

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