Top 102 Assistant administrator Jobs in Syracuse, Ny

Contract Administrator
Pioneer Companies —Syracuse, NY
- $24 - $29 an hour
- Full-time
- Mid-level
- SharePoint
- In-person
- Paid jury duty
- Disability insurance
Quick Apply
11d
Preschool Lead Teacher
Little Lukes Preschool and Childcare Center —Baldwinsville, NY
- $53,000 - $60,000 a year
- Full-time
- Classroom
- Teaching Certification
- Data analysis skills
- Paid training
- Paid holidays
Quick Apply
11d
High School Assistant Principal
Bishop Ludden-Grimes Jr Sr High School —Syracuse, NY
- $60,000 - $70,000 a year
- Contract
- Background check
- School experience
- High school
- Health insurance
- Dental insurance
Quick Apply
Special Ed Teaching Assistant
Elmcrest Children's Center —Syracuse, NY
- $16.70 - $18.00 an hour
- Part-time
- Classroom
- Working with individuals with developmental disabilities
- Teaching Certification
- Health insurance
- Dental insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —New York State
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Administrative Coordinator
SUNY Upstate Medical University —Syracuse, NY
- $25.75 - $40.62 an hour
- Full-time
- Mid-level
- Office
- Ob/Gyn
- Paid holidays
- Health insurance
Administrative Assistant
ABM Industries —Syracuse, NY
- $21.81 an hour
- Full-time
- Microsoft Outlook
- English
- Mid-level
Part-Time Assistant Administrator/Office Support
Huntington Learning Center —Fayetteville, NY
- From $16 an hour
- Part-time
- Microsoft Word
- Google Workspace
- Microsoft Excel
- Paid time off
- Flexible schedule
Quick Apply
12d
Administrative Assistant
SUNY Upstate Medical University —Syracuse, NY
- $18.75 - $28.40 an hour
- Full-time
- Psychiatry
- Mid-level
- Bachelor's degree
- Paid holidays
- Health insurance
Administrative Assistant (30 hrs/wk)
Klepper, Hahn & Hyatt —Syracuse, NY
- $19.50 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
10d
Administrative Assistant
Klepper, Hahn & Hyatt —East Syracuse, NY
- $19.50 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Profit sharing
- Disability insurance
10d
Editorial & Production Assistant
Syracuse University —Syracuse, NY
- $25 an hour
- Part-time
- English
- University
- Bachelor's degree
Administrative Assistant - Department of Medicine Business Office
SUNY Upstate Medical University —Syracuse, NY
- $18.75 - $28.40 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
13d
Student Support Assistant
Syracuse University —Syracuse, NY
- $18.04 - $19.47 an hour
- Online Application
- Classroom
- University
- Military encouraged
Payroll Administrator
Barton & Loguidice —Liverpool, NY
- $30 - $37 an hour
- Full-time
- Mid-level
- Office
- Analysis skills
- Disability insurance
- Health insurance
Quick Apply
Student Success Specialist - Onondaga Community College
Onondaga Community College —Syracuse, NY
- $58,564 - $73,205 a year
- Full-time
- Mid-level
- Master's degree
- Supervising experience
- Dental insurance
- Vision insurance
Contracts Administrator
SUNY Upstate Medical University —Syracuse, NY
- Full-time
- HIPAA
- Research
- Mid-level
View Support Staff Supervisor openings
Fayetteville-Manlius School District Office —Manlius, NY
- $120,000 - $140,000 a year
- Office
- Senior level
Administrative Specialist I
Syracuse University —Syracuse, NY
- $21.15 - $24.04 an hour
- Online Application
- Mid-level
- Office
- University
- Travel reimbursement
6d
Occupational Therapy Assistant (COTA)
Iroquois Skilled Nursing Community —Jamesville, NY
- $35 an hour
- Weekends as needed
- Entry level
Quick Apply

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Contract Administrator

Pioneer Companies
Syracuse, NY

Quick Apply

Job Details

Full-time
$24 - $29 an hour
11 days ago

Benefits

Paid jury duty
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Incident management
Yardi
Filing
Purchase order management
SharePoint

Full Job Description

Contract Administrator

Job Summary:

This individual is responsible for assisting the Director of Property Management, Director of Construction Management, Property Manager(s), Assistant Property Managers, and Construction Managers in maximizing the performance of Pioneer’s portfolio of managed properties.

Duties/Responsibilities:

Contract Administration:

Coordinate all property management related Service and Preventive Maintenance Agreements and Purchase Orders with assigned Property Manager(s) following Pioneer procedures.
Coordinate with Property Manager(s) to review scopes of work and prepare bid packages.
Assist Property Manager(s) in analyzing bids.
Prepare contract documents for review, approval, and signature.
Monitor terms and contract expiration dates to ensure that renewals are initiated in a timely manner.
Monitor vendor insurance to ensure compliance with contract terms.
Request W-9 and insurance for new vendor/contractor. Set up new vendor/contractor in Yardi.

Incident Reporting and Insurance Administration:

Assist all Property Managers with the coordination and record-keeping for all property damage and liability incidents.
Report all property damage and/or incident reports to Owner’s and PMG’s insurance carrier as applicable.
Track and record all communications regarding claims through completion.
Request and review renewal insurance certificates for compliance and request revisions if necessary. Upload to Yardi.
Upon request, review insurance certificates for compliance.
Upon request, contact Insurance Broker for insurance certificates to be provided for permits.

Tenant Improvement Construction and Capital Projects:

Assist Construction Manager with construction management proposals and 3rd party work authorizations.
Assist Property Manager(s) and Construction Manager(s) in developing the following:
Bidding (including but not limited to maintaining bidders list, complying bid information, sending bids for multiple scopes of work, tracking bids and RFI’s.
Issue contracts, purchase orders, and change orders for execution by Contractor & Owner.
Maintain project files in SharePoint and hard copy for compliance.
Tracking and maintaining submittal logs.
Monitor vendor insurance to ensure compliance with contract terms.
Perform accounting functions related to construction:
Determine time & billing set rates based on property management and construction agreements and request new project setup in Replicon.
Set up new projects in Yardi; enter budget, contract, purchase order and change order commitments, prepare invoices for approval by Project Manager(s) including obtaining lien waivers and maintaining control logs; prepare PMG invoices for construction fees; issue checks and lien waivers for mailing, prepare 3rd party payment applications to meet 3rd party deadlines, track PMG yearly profit based on time & billing and construction management fees and run job cost reports by project for Construction Manager review and distribution for monthly construction meeting. Monitor receipt of 3rd party payments.
Handle accounting discrepancies.

Pay: $24.00 - $29.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Health insurance
Life insurance
Paid jury duty
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

assistant administrator jobs in syracuse, ny

Contract Administrator

Preschool Lead Teacher

High School Assistant Principal

Special Ed Teaching Assistant

Military Service - U.S. Air National Guard, Administration

Administrative Coordinator

Administrative Assistant

Part-Time Assistant Administrator/Office Support

Administrative Assistant

Administrative Assistant (30 hrs/wk)

Administrative Assistant

Editorial & Production Assistant

Administrative Assistant - Department of Medicine Business Office

Student Support Assistant

Payroll Administrator

Student Success Specialist - Onondaga Community College

Contracts Administrator

View Support Staff Supervisor openings

Administrative Specialist I

Occupational Therapy Assistant (COTA)

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