Top 7 Front office coordinator Jobs in Syracuse, Ny

Scheduling Coordinator
BHI, LLC —Syracuse, NY
- $26 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Scheduling Coordinator Lead
St. Joseph's Health —Syracuse, NY
- $20.50 - $26.60 an hour
- Full-time
- HIPAA
- Mid-level
- Office
13d
Client Coordinator (Medical Receptionist)
Engage Therapy —Liverpool, NY
- $19 - $21 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Clinic
- Paid holidays
- Health insurance
Quick Apply
14d
Receptionist/ Front Desk Coordinator
Prudent Engineering —Syracuse, NY
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator
Auburn Memorial Medical Services, PC —Auburn, NY
- $20 - $26 an hour
- Full-time
- Hospital
- HIPAA
- Mid-level
5d
Dental Office Coordinator
Today's Dentistry —Liverpool, NY
- $20 - $25 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
2d

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Scheduling Coordinator

BHI, LLC
Syracuse, NY

Quick Apply

Job Details

Full-time
$26 - $30 an hour

Qualifications

Microsoft Excel
HIPAA compliance
Microsoft Outlook
Word embeddings
HIPAA
High school diploma or GED
Clinical confidentiality policies

Full Job Description

Position Summary

The Scheduling Coordinator is responsible for managing daily patient appointment scheduling and administrative operations. This role serves as a primary point of contact for patients, clinical staff, referral sources, and corporate personnel to ensure efficient scheduling, excellent customer service, and coordinated patient care. The ideal candidate is highly organized, detail-oriented, and able to thrive in a fast-paced healthcare environment.

Work Location

The Scheduling Coordinator works in the designated office 5 days/week, independently, requiring onsite attendance due to state requirements.

Key Responsibilities
Scheduling & Patient Coordination

Schedule and coordinate patient appointments for consultations, evaluations, treatments, follow-ups, and re-evaluations.

Manage provider and departmental calendars to ensure efficient workflow and adequate appointment timing.
Monitor schedules and make adjustments as needed to accommodate changes, cancellations, or urgent requests.
Communicate schedule updates promptly to patients, providers, and staff.
Confirm and reschedule appointments while maintaining accurate records.

Patient Support & Customer Service

Answer and respond to telephone calls professionally and promptly.
Address patient questions and customer service inquiries with courtesy and efficiency.
Provide support tailored to the needs of diverse patient populations, including considerations related to age, culture, language, hearing, and visual impairments.
Communicate effectively with patients, parents, caregivers, and healthcare staff at an appropriate comprehension level.

HR Support

Ensure all nurse credentials are valid and current (nursing degrees, certifications, licenses)
Maintain credentialling tracker
Track expiration dates for license, certification, BLS, CPR, etc.
Ensure all SharePoint files are current for ongoing audits

Administrative & Office Support

Perform all front desk and clerical responsibilities.
Manage office inventory and place supply orders as needed.
Send and receive mail and packages.
Relay important information to field staff and management when necessary.
Communicate updates, concerns, and operational issues with management via phone, email, or video conferencing.

Qualifications

Required Skills & Abilities

Excellent verbal and written communication skills.
Strong interpersonal and customer service abilities.
Exceptional organizational skills and attention to detail.
Ability to prioritize tasks and work effectively in a fast-paced environment.
Proficiency in Microsoft Office applications, including Word, Excel, Teams, and Outlook.
Basic knowledge of office equipment and administrative procedures.
Understanding of HIPAA compliance and patient confidentiality standards.

Education & Experience

High school diploma, GED, or equivalent required.
Minimum of two (2) years of progressively responsible clerical or scheduling experience preferred.
Previous experience in a scheduling coordinator, medical office, or similar administrative role preferred.
Strong computer proficiency required.

Physical Requirements

Prolonged periods of sitting and working at a computer.
Ability to lift up to 10-20 pounds as needed.

Quick Apply

Refine Your Search

front office coordinator jobs in syracuse, ny

Scheduling Coordinator

Scheduling Coordinator Lead

Client Coordinator (Medical Receptionist)

Receptionist/ Front Desk Coordinator

Front Office Coordinator

Dental Office Coordinator

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