Top 13 Payroll administrator Jobs in Syracuse, Ny

Payroll & HR Administrator
Haun Welding Supply Inc —Syracuse, NY
- $28 - $31 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Administrative & Operations Coordinator
Emerald Equipment Systems —Liverpool, NY
- $36 - $41 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)
State of New York - Attorney General, Office of the —Syracuse, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Customer service
- Word processing
- Paid holidays
- Health insurance
11d
Administrative Specialist I
Syracuse University —Syracuse, NY
- $21.15 - $24.04 an hour
- Online Application
- Mid-level
- Office
- University
- Travel reimbursement
Human Resources Business Administrator
Nexstar Broadcasting —East Syracuse, NY
- $45,000 - $55,000 a year
- Full-time
- Microsoft Word
- Mid-level
- Office
- Fuel card
- Health insurance
Administrative Assistant I
Syracuse University —Syracuse, NY
- $20.91 - $22.12 an hour
- Online Application
- Mid-level
- Office
- University
Administrative Assistant
Monroe Tractor —Syracuse, NY
- $17 - $22 an hour
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Disability insurance
- Health insurance
Quick Apply
Office Assistant 2 (NY HELPS)
SUNY Morrisville —Syracuse, NY
- $42,641 a year
- Full-time
- Microsoft Word
- Mid-level
- Office
Research Foundation Agency Administrative Officer (Executive Director New York Water Association)
SUNY ESF —Syracuse, NY
- $100,000 - $110,000 a year
- Full-time
- Public speaking
- Office
- University
- Disability insurance
- Health insurance
Administrative Assistant / Cashroom Manager
Jetro / Restaurant Depot —Syracuse, NY
- $18.00 - $18.60 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Program Administrative Assistant
Exalt —Syracuse, NY
- $48,500 a year
- Full-time
- Classroom
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply

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Special Assistant to the Payroll Administrator (SY26-27)
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Payroll & HR Administrator

Haun Welding Supply Inc -
Syracuse, NY

Apply Now

Job Details

Full-time
$28 - $31 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Employee onboarding
Confidential information handling
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Onboarding process management
Quality data entry

Full Job Description

Description:

Payroll & HR Administrator
$28/hr - $31/hr + Monthly Bonus Opportunities

Monday – Friday Schedule (No Weekends)

Benefits Package (Health, Dental, Vision, 401(k) w/Match, PTO and More!

Join a Team that Powers Possibility!
At Haun Welding Supply & Specialty Gases, we’ve been proudly supporting customers across New York and the Northeast since 1958 – delivering quality, safety, and service you can depend on. We’re more than a supplier; we’re a team driven by Helpfulness, Humility, Heart, and Honesty – the values that make us who we are.

Job Summary: The Payroll & HR Administrator is responsible for supporting payroll processing, employee onboarding, compliance tracking, and HR-related recordkeeping. This role ensures accuracy, timeliness, and compliance across payroll systems, employee data, safety and regulatory programs, and audit support functions.

This position requires strong attention to detail, confidentiality, organizational skills, and the ability to manage multiple compliance-driven processes while supporting a positive employee experience.

What You’ll Do

You’ll play a key role in keeping payroll accurate, onboarding seamless, employee records organized, and compliance requirements on track, helping ensure our people and processes run smoothly every day.

Payroll Administration

Process weekly payroll through Paylocity accurately and on time
Review payroll data for completeness and resolve discrepancies prior to processing
Assist employees and managers with payroll-related questions
Maintain payroll records in compliance with company policy and regulations
Process employee changes including wage adjustments, deductions, direct deposit updates, and status changes

Onboarding & Employee Records

Launch and monitor onboarding documents through Paylocity
Ensure completion of all new hire paperwork and acknowledgments
Maintain personnel files and electronic employee records in compliance with legal and company requirements
Audit employee files regularly for accuracy and completeness
Assist with employment verifications and document requests

New Hire & Safety Onboarding Coordination

Coordinate HR onboarding for all new hires
Schedule orientation and safety training sessions
Send Microsoft Teams invitations to new hires, leadership, and training participants
Track completion of onboarding, safety, and compliance requirements
Monitor onboarding checklists and follow up on outstanding items
Support continuous improvement of onboarding processes and employee experience
Maintain accurate onboarding and orientation records

Employee Benefits / Employee Navigator Administration

Assist with administering employee benefits within Employee Navigator
Assist in entering and maintaining employee benefit-related changes (hires, terminations, life events, transfers)
Launch and track new hire enrollment tasks within required timeframes
Audit benefit records for accuracy and consistency with payroll systems
Assist employees with enrollment, registration, and benefit questions
Support open enrollment communications, tracking, and reporting
Generate census and enrollment reports as needed

Pre-Employment Screening Coordination

Schedule drug testing and physical abilities testing for candidates
Track and communicate testing results to HR and hiring managers
Ensure all pre-employment requirements are completed prior to start dates

Drug & Alcohol Testing Program Administration

Coordinate random, post-accident, reasonable suspicion, return-to-duty, and follow-up testing
Manage eScreen system records and ensure compliance documentation accuracy
Track completion of testing and follow up as needed
Maintain compliant records for CDL and safety-sensitive employees

DOT Compliance Administration

Maintain DOT driver qualification files in compliance with FMCSA regulations
Track expiration dates for licenses, medical cards, and required documentation
Conduct annual driver file audits and MVR reviews
Process FMCSA Clearinghouse queries and maintain documentation
Support ongoing DOT compliance and new driver file setup

Audit & Reporting Support

Assist with 401(k) and financial audits by gathering payroll and employee data
Prepare payroll, benefits, census, and compensation reports for auditors and leadership
Upload documentation to secure audit portals
Track audit requests and ensure timely completion
Support year-end payroll reconciliations and reporting
Maintain organized audit documentation and records

Compliance & Recordkeeping

Maintain confidential employee and compliance records
Support audits related to payroll, DOT, benefits, drug testing, and HR files
Ensure compliance with federal, state, and company retention requirements
Generate reports for HR, Payroll, Safety, and leadership as needed

General HR & Administrative Support

Provide administrative support to HR and Payroll functions
Assist with employee communications regarding payroll, benefits, onboarding, and compliance
Support special projects and process improvement initiatives
Maintain strict confidentiality of employee information
Uphold company values of being Helpful, Humble, Honest, and Heart-Driven
Perform other duties as assigned

Requirements:

What You’ll Bring

You’ll bring strong attention to detail, solid organizational skills, and experience handling payroll, HR systems, and confidential employee data, along with the ability to manage multiple priorities in a fast-paced, compliance-driven environment.

Experience in payroll, HR, and/or administrative support roles
Familiarity with HRIS/payroll systems (Paylocity a plus)
Strong attention to detail and accuracy with data entry and records
Ability to manage multiple deadlines and prioritize tasks
High level of confidentiality and professionalism
Strong communication and problem-solving skills
Experience with onboarding, and compliance tracking
Working knowledge of DOT compliance, drug testing programs, or employee recordkeeping (nice to have for this role)
Proficiency with Microsoft Office (Excel, Outlook, Teams)
Ability to work independently while supporting a team environment
Strong sense of accountability and follow-through
Comfort working in a fast-paced, deadline-driven environment

Work Environment / Physical Requirements

This role is primarily office-based and performed in a professional work environment. It requires frequent use of a computer and standard office equipment, including extended periods of sitting, typing, and screen use. Occasional walking, standing, and light lifting (up to 10–15 lbs) may be required.

Haun Welding Supply & Specialty Gases is proud to be an Equal Opportunity Employer. We value diversity and are committed to fostering an inclusive workplace where all employees and applicants are treated with respect. We do not discriminate or tolerate harassment based on race, color, religion, national origin, sex, genetics, disability status, sexual orientation, gender identity or expression, protected veteran status, or any other characteristic protected by law. This policy applies to all employment-related activities, from application and hiring through ongoing employment.

Apply Now

Refine Your Search

payroll administrator jobs in syracuse, ny

Payroll & HR Administrator

Administrative & Operations Coordinator

Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)

Administrative Specialist I

Human Resources Business Administrator

Administrative Assistant I

Administrative Assistant

Office Assistant 2 (NY HELPS)

Research Foundation Agency Administrative Officer (Executive Director New York Water Association)

Administrative Assistant / Cashroom Manager

Program Administrative Assistant

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