Top 38 Office manager Jobs in Syracuse Ny

Director of Marketing & Office Manager
Holmes King Kallquist & Associates, Architects —Syracuse, NY
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- Marketing
- Office
- Health insurance
- Dental insurance
Quick Apply
Resident Services Manager - Resident Bank
Loretto —Syracuse, NY
- $62,400 - $66,456 a year
- Full-time
- Hospitality
- Mid-level
- Office
- Free parking
- Disability insurance
6d
Office & HR Manager
CENTRAL NEW YORK FEEDS INC —Jordan, NY
- $60,000 - $85,000 a year
- Full-time
- No experience needed
- Mid-level
- Office
- Paid training
- Health insurance
Quick Apply
Office Manager
SUNY Upstate Medical University —Syracuse, NY
- Full-time
- Mid-level
- 3 years
- Clinic
10d
Assistant Office Manager
HR One —Liverpool, NY
- $54,000 - $69,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
Quick Apply
Front Office Manager OEM/HM
Courtyard/Residence Inn Syracuse Downtown —Syracuse, NY
- $25 - $30 an hour
- Full-time
- Residential
- 3 years
- Hotel
- Health insurance
- Dental insurance
Quick Apply
Office Manager - Ophthalmology
SUNY Upstate Medical University —Syracuse, NY
- Full-time
- Mid-level
- 3 years
- Clinic
Craftsman Inn & Suites - Salaried Front Office Manager
Schulte Hospitality Group —Fayetteville, NY
- $60,000 - $70,000 a year
- Weekends as needed
- Background check
- Writing skills
- Basic math
- Paid parental leave
- Paid holidays
Quick Apply
9d
Office Manager
EverPeak Recruitment —Syracuse, NY
- $48,000 - $55,000 a year
- Monday to Friday
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Dental Office Manager
United Implant Dentistry —Cicero, NY
- $50,000 - $60,000 a year
- Full-time
- Dental office
- Management
- Mid-level
- Health insurance
- 401(k)
Quick Apply
2d
Front Office Manager
SUNY Upstate Medical University —Syracuse, NY
- Full-time
- Mid-level
- Clinic
- Mentoring
Office Administrator
Yellow Hat Lawn & Landscape —Marcellus, NY
- $23.00 - $25.50 an hour
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
8d
Staffing Office Specialist/Staffing Coordinator
SUNY Upstate Medical University —Syracuse, NY
- Weekends as needed
- Customer service
- Mid-level
- Office
Assistant Office Manager
Maguire Automotive Group —Syracuse, NY
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
Quick Apply
7d
Dental Office Manager
Affordable Care, LLC —Cicero, NY
- $65,000 - $70,000 a year
- Full-time
- Dental office
- OSHA
- Computer literacy
Quick Apply
3d
Office Coordinator
FCMG-Dr. Parker —Camillus, NY
- $16 - $24 an hour
- Full-time
- Background check
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
1d
Office Coordinator III
Syracuse University —Syracuse, NY
- $18.04 - $20.91 an hour
- Online Application
- Microsoft Outlook
- Mid-level
- Office
7d
Office Coordinator IV
Syracuse University —Syracuse, NY
- $21.03 - $27.16 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
13d
Office Manager
Dan Lennox Tree Service LLC —Auburn, NY
- $25 - $35 an hour
- Part-time
- Google Workspace
- Word processing
- Computer literacy
- 401(k)
- Paid time off
Quick Apply
6d
HVAC/R Assistant Branch Manager - Commercial & Industrial
CoolSys —Syracuse, NY
- $28 - $38 an hour
- Full-time
- Background check
- ERP systems
- Research
- AD&D insurance
- Paid holidays
13d

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office manager jobs near syracuse ny

Director of Marketing & Office Manager

Holmes King Kallquist & Associates, Architects
Syracuse, NY

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Flexible schedule

Qualifications

Microsoft Word
Teamwork
Sales proposal development
Marketing
Marketing management
Adobe Creative Suite
Proposal writing
Bachelor's degree
Graphic design software
Organizational skills
Technical writing
Certified Notary Public
Prepress software
Professional art or design
Marketing

Full Job Description

Director of Marketing & Office Manager

Position Description

We are seeking an experienced Office Manager/Director of Marketing to manage the day-to-day administration and operations of our office in Syracuse, New York. This role is responsible for ensuring efficient office operations, coordinating support services, and serving as a key resource for employees and leadership. The Office Manager will also be responsible for implementing and maintaining firm policies, procedures, and operational strategies to ensure consistency and compliance.

The Director of Marketing is vital to the firm's business development efforts. They are responsible for coordinating, writing, and producing responses to requests for qualifications (RFQs) and requests for proposals (RFPs) and must take the initiative to proactively collaborate with colleagues and effectively translate technical content into organized and thoughtful narratives and graphics. A commitment to taking ownership of proposal production from start to finish and delivering excellence is essential.

General Administrative Responsibility:

1. Manage day-to-day office operations, facilities and administrative functions.

2. Provide administrative executive support to management.

3. Order all printed materials for office use and marketing needs.

4. Maintain job list database.

5. Obtain and keep records of all job-related insurance certificates; subconsultant insurance

certificates; and is liaison with insurance provider for annual insurance renewal.

6. Filing and maintenance of contracts.

7. Perform all notarial duties.

8. Office liaison for office copy machines, telephone system and cleaning service.

9. Performs all job filing and dead filing duties.

10. Organizes annual holiday party and any in-office luncheons.

11. Maintains supply of groceries.

Marketing:

1. Lead the development of high-quality proposals, qualifications packages, and presentations in response to RFP/RFQs and other solicitations from potential clients.

2. Manage the proposal process from inception to submission, including team coordination, research writing, editing, graphic design, layout, and delivery.

3. Write and edit proposal content, including summaries, project descriptions, methodologies, schedules, budgets, resumes, and other sections, ensuring clarity, coherence, and consistency in messaging and branding.

4. Work closely with project managers, architects, engineers, and other subject matter experts to gather relevant information, insights, and technical details necessary to tailor proposals to the specific requirements of each project and client.

5. Maintain and update database of proposal content, templates, resumes project profiles, and other reusable materials to streamline proposal development and improve efficiency.

Position Requirements:

1. Minimum of 4 years’ marketing experience in the A/E/C industry required.

2. Bachelor’s Degree in Marketing, Communications, Journalism, or related field required.

3. Proficient with Adobe Creative Suite (especially InDesign), Acrobat, and Microsoft Word

4. Experience in proposal writing, coordination, and production

5. Excellent written and oral communication skills

6. Excellent time management and organizational skills

7. The ability to multi-task, switch tasks when needed, and work within tight timeframes is a must.

8. Notary Public.

We offer excellent benefits, competitive compensation, and the opportunity to work in a professional, collaborative work environment.

Equal Opportunity Employer

Holmes▪King▪Kallquist & Associates is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce. HKK upholds equality in every aspect of hiring and employment, affording consideration to employees and candidates without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, or any protected characteristic established under applicable federal, state or local statute or ordinance.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in syracuse ny

Director of Marketing & Office Manager

Resident Services Manager - Resident Bank

Office & HR Manager

Office Manager

Assistant Office Manager

Front Office Manager OEM/HM

Office Manager - Ophthalmology

Craftsman Inn & Suites - Salaried Front Office Manager

Office Manager

Dental Office Manager

Front Office Manager

Office Administrator

Staffing Office Specialist/Staffing Coordinator

Assistant Office Manager

Dental Office Manager

Office Coordinator

Office Coordinator III

Office Coordinator IV

Office Manager

HVAC/R Assistant Branch Manager - Commercial & Industrial

I want to receive the latest job alert for office manager in syracuse ny

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