Top 148 Operations assistant Jobs in Syracuse Ny

Administrative Assistant-Counseling & Student Services Office
Christian Brothers Academy —Syracuse, NY
- $38,000 - $42,000 a year
- Full-time
- Microsoft Excel
- High school
- In-person
- Health insurance
- Dental insurance
Quick Apply
Assistant Sales Manager
Milan Laser Hair Removal —De Witt, NY
- $19.75 an hour
- Weekends as needed
- Mid-level
- 1 year
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Regional Assistant
Liverpool Ace Hardware —Liverpool, NY
- $28.97 - $36.87 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
11d
Facility Operations Assistant 1, SG006
SUNY Upstate Medical University —Syracuse, NY
- $28,986 - $36,232 a year
- Part-time
- Hospital
- No experience needed
- Entry level
9d
Assistant Registrar
Le Moyne College —Syracuse, NY
- $62,354 - $63,300 a year
- Weekends as needed
- Customer service
- Mid-level
- Office
- Health savings account
- AD&D insurance
6d
Remote Virtual Executive Assistant
Zirtual —Syracuse, NY
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
8d
Medical Receptionist Per Diem Hybrid-ENT office
St. Joseph's Health —Syracuse, NY
- $19 - $25 an hour
- Part-time
- Communication skills
- Entry level
6d
Assistant Store Manager Operations
DICK'S Sporting Goods —Syracuse, NY
- $60,000 - $84,000 a year
- Full-time
- Background check
- Merchandising
- Mid-level
Medical Receptionist II Family Medicine Center
St. Joseph's Health —Syracuse, NY
- $19.00 - $26.85 an hour
- Part-time
- Clinic
- Communication skills
- Entry level
Delivery Helper/Warehouse Associate
HR One —East Syracuse, NY
- $18 - $20 an hour
- High school diploma or GED
- Warehouse
- Warehouse experience
- Paid holidays
- Paid time off
Quick Apply
New York - Assistant Department Manager Textbooks and Technology
Barnes & Noble Education, Inc. —Syracuse, NY
- $19.00 - $23.75 an hour
- Weekends as needed
- Writing skills
- Merchandising
- Mid-level
- COVID-19 protective measures
- Commuter assistance
Assistant Distribution Center Manager
Tireco Distributors —East Syracuse, NY
- $65,000 - $70,000 a year
- Customer service
- Mid-level
- Time management
- Paid holidays
- Health insurance
Quick Apply
14d
Assistant Director of Parking Services
SUNY Upstate Medical University —Syracuse, NY
- $50,000 - $80,000 a year
- Full-time
- Mid-level
- Supervising experience
- University
- Free parking
Medical Receptionist - Outpatient Behavioral Health
St. Joseph's Health —Syracuse, NY
- $18.14 - $22.10 an hour
- Full-time
- Clinic
- Outpatient
- Communication skills
Assistant Manager - Residential Housing
AccessCNY INC —Syracuse, NY
- $23.35 - $26.48 an hour
- Full-time
- Mid-level
- Residential
- Ability to lift 75 pounds
- Paid holidays
- Health insurance
Assistant Plant Manager
Heidelberg Materials —Jamesville, NY
- $86,850 - $115,797 a year
- Full-time
- Mid-level
- Organizational skills
- Manufacturing
- Health savings account
- AD&D insurance
Assistant Director, Recreational Esports
Syracuse University —Syracuse, NY
- $62,400 - $63,800 a year
- Weekends as needed
- Computer Science
- Customer service
- Mid-level
14d
Facility Operations Assistant 1, Hutchings Psychiatric Center, P27437
State of New York - Mental Health, Office of —Syracuse, NY
- $36,232 - $44,828 a year
- Full-time
- Background check
- Psychiatry
- Inpatient
- Paid holidays
- Health insurance
Part-Time Assistant Manager - Level 1
BoxLunch & Hot Topic —Syracuse, NY
- $16.50 - $19.00 an hour
- Part-time
- 18 years or older
- Mid-level
- High school diploma or GED
Quick Apply
Administrative Specialist – Compliance – Syracuse
RXO —East Syracuse, NY
- $22 - $24 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d

I want to receive the latest job alert for operations assistant in syracuse ny

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

operations assistant jobs near syracuse ny

Medical Receptionist jobs in Syracuse, NY

Assistant Director jobs in Syracuse, NY

Virtual Assistant jobs in Syracuse, NY

Facilities Assistant jobs in Syracuse, NY

Assistant Store Manager jobs in Syracuse, NY

Medical Receptionist jobs in Sherman, TX

Front Desk Receptionist jobs in San Jose, CA

Medical Receptionist jobs in Raleigh, NC

Medical Courier jobs in Florence, KY

Upmc Medical Receptionist jobs in Pennsylvania

Medical Receptionist jobs in Brentwood, CA

Medical Receptionist jobs in Buford, GA

Nursing Assistant jobs in Macon, GA

Medical Assistant With No Certification jobs in Orlando, FL

Assistant Director jobs in Raleigh Durham, NC

Assistant Director jobs in Bellevue, WA

Assistant Director jobs in West Virginia

Orthopedic Medical Assistant jobs in Virginia

Salon Assistant jobs in Philadelphia, PA

Assistant Director jobs in Fargo, ND

Administrative Assistant-Counseling & Student Services Office

Christian Brothers Academy -
Syracuse, NY

Quick Apply

Job Details

Full-time
$38,000 - $42,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
Retirement plan

Qualifications

Computer operation
Microsoft Excel
Working with students
Office management
Appointment scheduling

Full Job Description

CHRISTIAN BROTHERS ACADEMY

SYRACUSE, NEW YORK

Counseling & Student Services Administrative Assistant

Christian Brothers Academy is a private, Catholic, coeducational college preparatory school established in 1900 by the Brothers of the Christian Schools, a religious order founded by St. John Baptist de La Salle. The student body of 7 through 12 graders reside in Syracuse and over 30 different surrounding communities. The school enjoys a rich and distinguished tradition of academic, spiritual, athletic, and co-curricular excellence. The typical CBA graduate matriculates directly to a 4-year college.

CBA operates with an administrative team of President, Principal, Assistant Principals for Academic Affairs, Student Affairs, and the Junior High School. The Directors of Athletics, Vice Presidents of Enrollment Management, Mission, Advancement, Finance, and Director of Guidance, have prominent roles at the school.

The Counseling & Student Services Administrative Assistant is a 12-month position with daily hours of 7:30 AM to 3:30 PM. Summer hours are 9:00 AM to 2:00 PM. This position reports directly to the Director of Counseling & Student Services and the Principal.

Position Overview

The Administrative Assistant for the Counseling and Student Services Department plays a critical role in supporting students, managing sensitive records, and ensuring the smooth daily operation of a busy high school counseling office. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to thrive in a fast-paced, student-centered environment.

Key Responsibilities

Student Records & Transcripts

Maintain and update all student records and transcripts with a high degree of accuracy
Process transcript requests (graduates, transfers, NCAA, scholarships, and colleges)
Coordinate incoming and outgoing student records with other schools and organizations
Ensure proper authorization and strict confidentiality of all student information
Maintain accurate and confidential data across multiple systems and ensure consistency of records

Counseling & Student Services Support

Support counselors with scheduling, documentation, and daily workflow coordination
Coordinate meetings with students, families, and support staff
Collaborate with counselors, administrators, and external agencies to support student needs
Assist with resource services documentation (e.g., 504 plans, reports)
Respond to urgent or sensitive student situations with discretion and professionalism

Testing & Reporting

Maintain standardized testing records (SAT, ACT, PSAT, and related assessments)
Support the administration and organization of school-based testing programs
Prepare and distribute academic records, grade reports, attendance reports, and related materials to counselors

College & Scholarship Coordination

Schedule and manage college representative visits using Naviance
Serve as a key point of coordination for college and scholarship application processing
Track required documents and ensure timely completion of application components

Office Operations & Communications

Serve as the first point of contact for students, families, and visitors
Answer phones and respond to inquiries regarding school procedures, college processes, and deadlines
Manage daily schedules, student appointments, and a high-volume pass system
Track counselor availability and coordinate communication throughout the day
Communicate guidance-related opportunities, deadlines, and updates via the daily bulletin and office displays; Maintain the office/hallway digital displays
Prioritize tasks and manage a high-volume workload with frequent interruptions
Maintain office equipment and ensure the availability of necessary supplies

Qualifications & Professional Qualities

Well-suited for the ministry of Lasallian education.
Ability to thrive in a fast-paced, high-volume office environment
Strong organizational, multitasking, and prioritization skills
High level of discretion and ability to maintain confidentiality
Strong interpersonal skills and a genuine interest in working with students
Excellent communication skills (phone, email, and in-person)
Ability to work independently while managing multiple responsibilities
Excellent computer skills, including the Google suite, Microsoft Publisher, and Excel; Experience with school systems (e.g., Naviance, Blackbaud) preferred
Desire and ability to work collaboratively with the teachers, guidance counselors, administrators, and parents.

GENERAL INFORMATION

Start Date: Assume responsibilities immediately.

Salary/Benefits: Starting salary range of $38,000 to $42,000 based upon experience with competitive benefits, including tuition benefit; competitive retirement benefits.

Application: . Please submit a resume, letter of intent, and at least two references. The letter of intent should address why you are interested in and qualified for the position. This is a confidential search until the final interview at which time references will be contacted.

While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.

Contact: Please send resume and other materials, by email only, addressed to:

Administrative Assistant Search Committee, Christian Brothers Academy, [email protected]

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in syracuse ny

Administrative Assistant-Counseling & Student Services Office

Assistant Sales Manager

Regional Assistant

Facility Operations Assistant 1, SG006

Assistant Registrar

Remote Virtual Executive Assistant

Medical Receptionist Per Diem Hybrid-ENT office

Assistant Store Manager Operations

Medical Receptionist II Family Medicine Center

Delivery Helper/Warehouse Associate

New York - Assistant Department Manager Textbooks and Technology

Assistant Distribution Center Manager

Assistant Director of Parking Services

Medical Receptionist - Outpatient Behavioral Health

Assistant Manager - Residential Housing

Assistant Plant Manager

Assistant Director, Recreational Esports

Facility Operations Assistant 1, Hutchings Psychiatric Center, P27437

Part-Time Assistant Manager - Level 1

Administrative Specialist – Compliance – Syracuse

I want to receive the latest job alert for operations assistant in syracuse ny

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected