Top 18 Intake specialist Jobs in Tacoma Wa

INTAKE COORDINATOR
15333 Vashon Hwy SW —Vashon, WA
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
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Intake Specialist (In-Office if Local / Remote if Non-Local)
UNITED WOUND HEALING PS —Puyallup, WA
- $19 - $23 an hour
- Overtime
- Microsoft Outlook
- Pass drug screening
- HIPAA
- AD&D insurance
- Paid holidays
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Personal Injury Legal Intake Specialist
Jacobs and Jacobs Law Firm —Puyallup, WA
- $25 - $35 an hour
- Full-time
- Bilingual
- Spanish
- Sales
- Paid training
- Health savings account
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22h
Intake Specialist
Valley Cities Behavioral Health Care —Auburn, WA
- $27.77 - $35.87 an hour
- Master of Social Work
- Mid-level
- Residential
- Paid holidays
- Health insurance
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Admissions and Referral Intake Specialist
Providence —Seattle, WA
- $27.92 - $42.73 an hour
- Full-time
- Skilled nursing facility
- Sales
- Marketing
- Paid parental leave
- Paid holidays
Weekend Home Health Intake Coordinator
Puget Sound Home Health and Hospice —Tacoma, WA
- $25 - $30 an hour
- Weekends as needed
- Customer service
- Mid-level
- Home Health
- AD&D insurance
- Paid holidays
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Intake Call Center Representative
LightHeart Mental Health —Seattle, WA
- $19 - $23 an hour
- Full-time
- High school diploma or GED
- Bachelor's degree
- Psychology
- Health insurance
- Dental insurance
Quick Apply
8d
Intake Assessment Representative- PAH
Providence at Home with Compassus —Tukwila, WA
- Full-time
- Customer service
- Computer literacy
- Writing skills
- Tuition reimbursement
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CCEOP Intake Coordinator
Muckleshoot Indian Tribe —Auburn, WA
- $66,185 - $99,278 a year
- Full-time
- Customer service
- Computer literacy
- Writing skills
1d
Adult Intake Specialist
Behavioral Health Resources —Olympia, WA
- $28.97 - $38.79 an hour
- 8 hour shift
- Mid-level
- Psychology
- Organizational skills
- 403(b) matching
- Paid holidays
Central Intake Coordinator
HIDEF Physical Therapy —Renton, WA
- $23 - $25 an hour
- Full-time
- Sales
- In-person
- Marketing
- Health insurance
- Dental insurance
Quick Apply
2d
Admissions and Intake Manager
Key Works —Seattle, WA
- $7,500 - $80,000 a year
- Full-time
- LMFT
- System design
- Master's degree
Quick Apply
1d
Head of Intake & Evaluation
The Advocates - Driggs, Bills & Day —Seattle, WA
- $100,000 - $115,000 a year
- Supervising experience
- Senior level
- Dental insurance
- Paid time off
Quick Apply
Transfer Center - Intake RN - F/T Night Shift
MultiCare Health System —Auburn, WA
- $58.23 - $94.99 an hour
- 12 hour shift
- Nursing
- RN License
- Hospital
- Wellness program
- Health insurance
Quick Apply
ARNP Psychiatric Intake FT Nights
Wellfound Behavioral Health Hospital —Tacoma, WA
- $65.86 - $90.00 an hour
- Full-time
- Acute care
- Nursing
- Doctoral degree
- 403(b) matching
- Health insurance
Quick Apply
Home Health Intake Coordinator
Signature Healthcare at Home - Federal Way —Federal Way, WA
- $25 - $27 an hour
- Full-time
- Computer literacy
- HIPAA
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply

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Intake Specialist (In-Office if Local / Remote if Non-Local)
UNITED WOUND HEALING PS —Puyallup, WA
Make outbound calls to insurance eligibility departments. Create patient profile and ensure correct data entry of demographics. 401(k) match on first 4%.
$19 - $23 an hour
Quick Apply

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Conflicts & Intake Manager
Steptoe & Johnson PLLC —Columbus, OH
Position may require some travel; must possess a valid driver's license. Assist in evaluating conflict risks and determining whether issues are consentable…
Quick Apply
4d
Intake Specialist - 3rd Shift
YMCA of Central Ohio —Columbus, OH
This position may include nights and weekends and plays a key role in supporting the daily operations of the intake desk and Columbus Service Point, ensuring…
From $18 an hour
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intake specialist jobs near tacoma wa

INTAKE COORDINATOR

15333 Vashon Hwy SW
Vashon, WA

Quick Apply

Job Details

Full-time
$23 - $25 an hour

Qualifications

Administrative experience

Full Job Description

SIHB Core Competencies

Core Competencies are foundational commitments and skills that all SIHB staff are expected to develop. These competencies define common measures for performance that are applied to every role in the organization.

Commitment to Indigenous and Organizational Values: Everything we do at SIHB is centered on Traditional Indian Medicine. It is our responsibility to maintain cultural integrity in all that we do.
Accountability: All employees of SIHB effectively manage their own work and the work of their teams. We take ownership of our actions and decisions. We all strive to deliver the highest quality work and care, while respecting our teammates and relatives.
Collaboration: SIHB is a team-oriented organization. As team members, we share the responsibility of working toward a common purpose. We collaborate with our colleagues across the organization to deliver the highest quality of care and results in alignment with our mission, vision, values and Theory of Change.
Communication: We practice effective and clear communication with staff, relatives, teams and community. We demonstrate empathy among each other and with those we serve, and transparency in our decision-making.
Customer Service Orientation: All employees of SIHB recognize the needs of the diverse community we serve. We put the needs of our relatives first by delivering the highest quality, professional, responsive, and innovative care. Our relatives come first and deserve the best.

Position Summary: As an intake coordinator, assumes responsibility for interaction with referring programs and individuals regarding admission of prospective clients. Provides information on referral process, evaluates referral information for appropriateness, ensures completeness of documentation, solicits supplemental information as appropriate, coordinates with the director and/or clinical supervisor.

Organizational Structure/Reporting Relationships: This position is part of the behavioral health team and has no direct reports.

Organizational Responsibilities

Hold Indigenous values and practices with respect and integrity
Hold yourself accountable to the highest standard by being resourceful, innovative, creative and solutions-oriented
Actively participate in organizational activities with the understanding that success is achieved through teamwork.
Recognize that communication is central to the organization’s success and actively champion your words and actions to maintain respect for others, encourage constructive feedback, be open to share laughter and acknowledge differences in skills and opinions, all while keeping others’ best intentions in mind.
At SIHB, we refer to our customers as Relatives. Our Relatives come first and deserve the best. Serve the needs of our Relatives first by delivering the highest quality, professional, responsive and innovative care.

Job Responsibilities

Serve as the primary point of contact for incoming referrals, communicating with individuals, families, and referring agencies via phone and in person to facilitate the intake and admission process.
Clearly explain program requirements, eligibility criteria, and admission procedures to referral sources and prospective clients.
Review and evaluate intake applications to determine clinical appropriateness and program eligibility.
Assess financial eligibility, verify insurance or funding sources, and conduct follow-up to secure payment authorization and maximize program revenue.
Obtain pre-authorizations and ensure all required documentation is collected for successful billing and reimbursement.
Accurately document all referrals and intake interactions in a timely manner in accordance with organizational and regulatory standards.
Maintain and update a comprehensive intake database, tracking referral sources, payer information, documentation timelines, admission dates, length of stay, and discharge outcomes.
Manage and prioritize the waiting list by maintaining regular communication with referral sources regarding client status and bed availability.
Provide appropriate referrals to alternative services for individuals who are not eligible for admission.
Coordinate admissions with clinical and support staff, including counselors, nursing staff, and treatment attendants, to ensure smooth client transitions into the program.
Assign counselors to new admissions using a rotating system to balance caseloads and support equitable workload distribution.
Arrange transportation for incoming clients when necessary, ensuring timely and safe arrival to the facility.
Monitor and manage admissions flow to maintain optimal census levels while balancing staffing capacity and client care needs.
Collaborate with clinical, administrative, and billing teams to ensure continuity of care and operational efficiency.
Provide after-hours support for urgent intake-related issues, including critical incidents or admission-related emergencies as needed.

Minimum of 1–2 years of experience in an administrative, intake, admissions, or customer service role; experience in a healthcare or behavioral health setting preferred.
Basic knowledge of substance use disorders, treatment services, and recovery principles preferred.
Familiarity with insurance verification, prior authorizations, and payer requirements (e.g., Medicaid, commercial insurance) is a plus.
Strong interpersonal and communication skills, with the ability to interact professionally and compassionately with clients, families, and referral sources.
Demonstrated ability to handle sensitive and confidential information in compliance with privacy regulations (e.g., HIPAA).
Effective organizational and time management skills, with the ability to manage multiple referrals, deadlines, and priorities simultaneously.
Attention to detail and accuracy in data entry, documentation, and record-keeping.
Experience using electronic health records (EHR) systems or database management systems preferred.
Ability to problem-solve, assess eligibility criteria, and make sound decisions within established guidelines.
Comfortable working in a fast-paced environment with frequent interruptions and changing priorities.
Ability to collaborate effectively with multidisciplinary teams, including clinical, medical, and administrative staff.
Basic proficiency in Microsoft Office (Word, Excel, Outlook) or similar software.
Flexibility to provide occasional after-hours or on-call support as needed.

Work Environment: SIHB operates on a 4x10 (4 days per week, 10 hours per day) work schedule with occasional extra hours for events, Saturday clinic, and to meet deadlines.

Quick Apply

Refine Your Search

intake specialist jobs in tacoma wa

INTAKE COORDINATOR

Intake Specialist (In-Office if Local / Remote if Non-Local)

Personal Injury Legal Intake Specialist

Intake Specialist

Admissions and Referral Intake Specialist

Weekend Home Health Intake Coordinator

Intake Call Center Representative

Intake Assessment Representative- PAH

CCEOP Intake Coordinator

Adult Intake Specialist

Central Intake Coordinator

Admissions and Intake Manager

Head of Intake & Evaluation

Transfer Center - Intake RN - F/T Night Shift

ARNP Psychiatric Intake FT Nights

Home Health Intake Coordinator

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