Top 3 Senior executive assistant Jobs in Tacoma Wa

Senior Executive Assistant
Sana Biotechnology. —Seattle, WA
- $125,000 - $175,000 a year
- Office
- 8 years
- Team management
- Commuter assistance
- Employee stock purchase plan
Senior Administrative Assistant - Seattle or Tacoma, WA
UnitedHealthcare —Seattle, WA
- $20.38 - $36.44 an hour
- Full-time
- Microsoft Word
- Pass drug screening
- Office
Assistant Executive Director - Park Vista by Bonaventure
Bonaventure Senior Living —Port Orchard, WA
- $80,170 - $82,000 a year
- Pass drug screening
- Residential
- Criminal background check
- Paid training
- Continuing education credits
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Senior Executive Assistant

Sana Biotechnology. -
Seattle, WA

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Job Details

$125,000 - $175,000 a year

Benefits

Commuter assistance
Employee stock purchase plan
Paid holidays
Loan repayment program
Disability insurance
Health insurance
Tuition reimbursement
Paid time off
Parental leave
401(k) matching
Life insurance

Qualifications

Stakeholder engagement
Correspondence management
Confidential information handling
Quarterly earnings call management
Conference planning
Business travel arrangements
Operations coordination
Executive administrative support
Collaboration with board members
8 years
Database management
Expense reports
Team management
Investor meeting
Customer relationship management
SharePoint
Investor relations materials
Managing executive calendars
Senior level
Leadership
Communication skills
Editing
Board relations
Logistics planning
Time management
Stakeholder management

Full Job Description

About the role

We are seeking a detail-oriented, strategic, and mission-driven individual to join Sana as a Senior Executive Assistant, reporting to the CEO. You will be responsible for the administrative support of the CEO and Sana leadership, including the CFO, CTO and Head of Investor Relations from our Seattle, WA site. In this role, you will be a trusted partner and advocate to deliver against the priorities of the company and support the team and culture of Sana. This role requires exceptional organizational skills, clear communication, sound judgment, and the ability to operate with discretion in a dynamic, high-growth environment. The ideal candidate thrives in ambiguity, anticipates needs, and seamlessly manages competing priorities across executive, operational, and investor-facing activities.

What You Will Do

Calendar & Time Optimization: Strategically manage the CEO and C-suite’s complex and rapidly changing calendar. Prioritize time and calendar requests consistent with executive priorities and strategy, resolve scheduling conflicts proactively, and ensure the CEO, CFO, CTO and Head of Investor Relations are fully prepared for all engagements with necessary briefs and materials.
Gatekeeping, Prioritization, & Communication: Liaison for the CEO and CFO with internal teams, board members, investors, and external constituents. Draft, proofread, and manage high-level correspondence with absolute professionalism.
Meeting & Logistics Management: Coordinate and ensure smooth operations of board meetings, board committee meetings, board dinners, executive team meetings, as well as local and company-wide events. This will include requirements to communicate with Board members and their executive assistants and attend to special requests/requirements for seamless focus and execution by board members.
Travel & Expense Operations: Coordinate flawless domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation for CEO, CTO, CFO, and Head of Investor Relations. Manage and process timely expense reports for these constituents as well as board members and other executives as needed.
Strategic Project Support: Partner with CEO, CFO, and the broader executive leadership team to drive key initiatives forward. Maintain internal databases, organize executive SharePoint or drive sites, and assist with special projects as assigned.
Confidentiality & Trust: Handle highly sensitive, confidential, and proprietary business information with the utmost discretion and integrity.
Partner with other Sana Administrative team members: Ensure continuity and coordination of administrative backup throughout the organization, while supporting site related activities.

Investor Relations Coordination

Investor Interface: Serve as a polished, professional point of contact for institutional investors, analysts, and other stakeholders. Responsibly manage inbound investor relations (IR) inquiries and route them appropriately.
Roadshows & Earnings Calls: Partner with CEO, CFO, and Head of Communications to plan, execute, and manage the logistics for investor roadshows, quarterly earnings calls, shareholder meetings, investor conferences, and industry/scientific conferences. Partner with this same team to proofread and distribute critical materials.
CRM & Pipeline Management: Maintain and update the investor CRM database, tracking investor interactions, meeting logs, and follow-up tasks to keep the executive team aligned on the investor pipeline.
Update calendars for buyside conferences, including meetings, investor bios

What we’re looking for

8+ years of experience supporting C-level executives and their leadership teams, ideally at a high growth, public life sciences company with advanced calendar and team management experience
Demonstrated motivation, perseverance, and confidence by solving problems, planning proactively, taking initiative, and delivering results by operating with autonomy
Exceptional administrative partnership skills with an ability to drive initiatives forward and establish trusted relationships amongst executives and a wide range of stakeholders
Ability to execute and operate at a fast pace with focus and structure to situations as needed. Effectively manage high-pressure situations when present and pivot in an environment with a high level of ambiguity
Proven ability to manage complex schedules and competing priorities with minimal oversight
Innovative and creative thinker who can quickly and effectively identify new and better ways of working and suggest sustainable and scalable solutions
Exemplary time management skills and the ability to identify and anticipate executives’ needs
Engage with a high level of professionalism across a broad range of stakeholders, including external stakeholders while organizing complex meeting engagements

What you should know

The base pay range for this position at commencement of employment is expected to be between $125,000 and $175,000/year; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience

How we work together for patients

Lead from every seat – we seek to understand, act with honesty, and engage in the crucial conversations
Thrive as a team – we hire amazing people, are intensely curious, and cultivate inclusion and personal connectivity
Make it happen – we value vigorous debate, alignment around our decisions, and resilient execution

Get to know us

At Sana, we believe that a workforce with varied backgrounds strengthens us as a company and helps us to achieve our mission to meaningfully change the outcome of many human diseases. This belief is a pillar of our business and is critical to our success. Our goal is that Sana is the place for talented people to bring their authentic selves to work, to have a great career and to deeply, positively impact patients.

Core to our values, we believe there is nothing more important than the health and wellness of you and your family. For benefit eligible employees, we cover a generous portion of the cost for employee health coverage, making high-quality care more accessible and affordable. We offer ample time-off (various paid time off benefits, such as holidays, vacation, sick time, and parental leave), short- and long-term disability, employer paid basic life insurance, additional voluntary life insurance protection, financial wellness programs including financial planning resources, a 401(k) Plan with an immediately vested employer match, Tuition Reimbursement and Student Loan Repayment, Employee Stock Purchase Plan, commuter subsidy and a variety of wellness offerings to support each person individually. For more details on our benefits, visit Sana’s Benefits Portal.

We are committed to providing a workplace free of discrimination and harassment based on race, color, religion, age, gender, national origin, ancestry, physical or mental or sensory disability (including the use of a trained guide dog or service animal by a person with a disability), genetic information, actual or perceived HIV or Hepatitis C infection, medical condition (cancer or a record or history of cancer and genetic characteristics), marital status, sexual orientation, sexual preference, pregnancy (including childbirth and related medical conditions), disability, veteran status, political ideology, social class (including caste/caste identity), taking or requesting statutorily protected leave, status as a victim of domestic violence, sexual assault or stalking, or any other basis prohibited by applicable law.

To perform this job successfully, you must be able to perform each job responsibility satisfactorily. The job description listed above is representative of the knowledge, skills, and/or abilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions described above.

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senior executive assistant jobs in tacoma wa

Senior Executive Assistant

Senior Administrative Assistant - Seattle or Tacoma, WA

Assistant Executive Director - Park Vista by Bonaventure

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