Top 1 Account administrator Jobs in Tallahassee, Fl

Accounts Receivable/Accounts Payable & Payroll Administrator
Great Southern Demolition —Tallahassee, FL
- $18 - $26 an hour
- Urgently hiring
- Microsoft Outlook
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Quick Apply
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Accounts Receivable/Accounts Payable & Payroll Administrator

Great Southern Demolition -
Tallahassee, FL

Quick Apply

Job Details

Full-time
$18 - $26 an hour
9 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

Accounting experience within construction industry
Sage
Microsoft Outlook
Accounts receivable management
Spreadsheets
Job order costing
Construction industry experience

Full Job Description

Job Posting: Accounts Receivable / Accounts Payable & Payroll Administrator

Position: Accounts Receivable / Accounts Payable & Payroll Administrator
Department: Accounting
Reports To: Controller / Accounting Manager
Employment Type: Full-Time

Position Summary

We are seeking a detail-oriented and organized Accounts Receivable / Accounts Payable & Payroll Administrator to join our accounting team. The ideal candidate will have experience in the construction industry and be proficient with Sage and Construction Office software. This position is responsible for managing the company's accounts payable, accounts receivable, payroll processing, and providing accounting support to ensure the accuracy and integrity of financial records.

Key Responsibilities

Accounts Payable

Process vendor invoices accurately and in a timely manner.
Match purchase orders, invoices, and receiving documents.
Prepare weekly check runs and electronic payments.
Reconcile vendor statements and resolve discrepancies.
Maintain vendor files, W-9s, and payment records.
Ensure compliance with company policies and payment terms.

Accounts Receivable

Prepare customer invoices, progress billings, and statements.
Process customer payments and apply cash receipts.
Monitor aging reports and follow up on outstanding balances.
Assist with collections and resolve customer billing issues.
Prepare lien waivers and maintain accurate customer records.
Reconcile customer accounts.

Payroll Administration

Process weekly and/or bi-weekly payroll accurately and on schedule.
Review employee timecards for accuracy and completeness.
Maintain payroll records, employee earnings, deductions, and direct deposits.
Process new hires, employee status changes, and terminations in the payroll system.
Ensure payroll complies with federal, state, and local regulations.
Prepare payroll reports and assist with quarterly and year-end payroll reporting, including W-2s.
Coordinate with Human Resources regarding employee records and benefits deductions.
Maintain confidentiality of all payroll information.

General Accounting

Assist with month-end and year-end closing activities.
Reconcile bank and credit card accounts.
Maintain accurate accounting records and supporting documentation.
Prepare financial reports as requested.
Assist with job cost tracking and reporting.
Support project managers with billing and project accounting.
Perform other accounting and administrative duties as assigned.

Qualifications

Minimum of 3 years of experience in Accounts Payable, Accounts Receivable, and Payroll.
Construction industry experience is required.
Hands-on experience with Sage accounting software (Sage 100 Contractor, Sage 300 CRE, or similar).
Experience using Construction Office software.
Strong knowledge of construction accounting, including job costing, retainage, and progress billing.
Experience processing payroll for multiple employees.
Proficient in Microsoft Excel, Word, and Outlook.
Excellent organizational, analytical, and problem-solving skills.
Ability to prioritize multiple tasks while meeting deadlines.
Strong communication and interpersonal skills.
High degree of accuracy, professionalism, and confidentiality.

Preferred Qualifications

Experience with AIA billing.
Knowledge of certified payroll, prevailing wage requirements, lien waivers, and subcontractor compliance.
Associate's degree in Accounting, Finance, or a related field preferred.

Benefits

Competitive salary based on experience
Health, dental, and vision insurance
Paid time off and company holidays
401(k) with company match
Opportunities for professional growth and advancement

Why Join Our Team?

We are looking for a dependable and motivated accounting professional who enjoys working in a fast-paced construction environment. If you have experience with Sage, Construction Office, payroll, and construction accounting, we'd love to hear from you. Join our team and help support the financial success of our growing company.

IMMEDIATE HIRE

Pay: $18.00 - $26.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Ability to Commute:

Tallahassee, FL 32310 (Required)

Work Location: In person

Quick Apply

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