Top 51 Front office manager Jobs in Tallahassee, Fl

Mental Health Practice Manager
Ability Plus Mental Health LLC —Tallahassee, FL
- $25 - $27 an hour
- Full-time
- Google Workspace
- HIPAA
- Mid-level
Quick Apply
MS/Physician Practice Rep
Tallahassee Memorial Healthcare —Tallahassee, FL
- Full-time
- Background check
- Surgery
- Computer literacy
MS/Office Coordinator
Tallahassee Memorial Healthcare —Tallahassee, FL
- Full-time
- Background check
- Surgery
- Computer literacy
20h
Athletic Program Manager - Football
Florida State University —Tallahassee, FL
- Weekends as needed
- High school
- Mid-level
- Office
4d
General Manager
MCR Hotels —Tallahassee, FL
- $87,000 - $92,000 a year
- Weekends as needed
- 18 years or older
- Word processing
- English
- Health insurance
- Dental insurance
Quick Apply
Front Office Supervisor
FOUR POINTS BY SHERATON BY TALLAHASSEE DOWNTOWN —Tallahassee, FL
- Full-time
- Microsoft Excel
- English
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Front Desk Receptionist
Elite DNA Behavioral Health —Tallahassee, FL
- Full-time
- Spanish
- Management
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Patient Coordinator
Aspen Dental —Tallahassee, FL
- $19 - $21 an hour
- Full-time
- 18 years or older
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance
MS/Physician Practice Representative
Tallahassee Memorial Healthcare —Tallahassee, FL
- Full-time
- Background check
- Surgery
- Computer literacy
14d
MS/Physician Practice Rep I
Tallahassee Memorial Healthcare —Tallahassee, FL
- Full-time
- Background check
- Surgery
- Computer literacy
Medical Call Center Receptionist
Southern Vitreoretinal —Tallahassee, FL
- $16 - $18 an hour
- Full-time
- Spanish
- English
- High school diploma or GED
- Profit sharing
- Paid jury duty
Quick Apply
6d
CONTRACT MANAGER
Florida Healthy Kids Corporation —Tallahassee, FL
- $50,000 - $55,000 a year
- Full-time
- Clean driving record
- English
- Research
- Paid holidays
- Disability insurance
Quick Apply
Receptionist
Coast Dental and Orthodontics —Tallahassee, FL
- Dental office
- Organizational skills
- Entry level
Receptionist
COAST DENTAL —Tallahassee, FL
- Dental office
- Organizational skills
- Entry level
Quick Apply
MS/Patient Access Rep
Tallahassee Memorial Healthcare —Tallahassee, FL
- Full-time
- Surgery
- Office
- Data entry
Store Operations Manager
The Fresh Market Inc —Tallahassee, FL
- Weekends as needed
- Bilingual
- Mid-level
- 3 years
- Store discount
- Disability insurance
5d
Store Operations Manager
The Fresh Market —Tallahassee, FL
- Weekends as needed
- Bilingual
- Mid-level
- 3 years
- Store discount
- Disability insurance
5d
STRATEGIC PARTNERSHIPS MANAGER - 36000413
The State of Florida —Tallahassee, FL
- $65,000 - $75,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Dental insurance
- Life insurance
7d
Restaurant PM General Manager – Tallahassee, FL
Cook Out Restaurants —Tallahassee, FL
- $55,000 - $80,000 a year
- Night shift
- Mid-level
- Supervising experience
- Quick service & fast food restaurant
- Health insurance
- Dental insurance
Sales Supervisor - Carriage Gate
Warby Parker —Tallahassee, FL
- Overtime
- Mid-level
- Fair chance
- Retail management
- AD&D insurance
- Employee stock purchase plan
Quick Apply

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Mental Health Practice Manager

Ability Plus Mental Health LLC
Tallahassee, FL

Quick Apply

Job Details

Full-time
$25 - $27 an hour

Qualifications

Google Workspace
Patient scheduling systems
HIPAA
Health information regulatory compliance
Productivity software
Clinical confidentiality policies
Google Calendar

Full Job Description

Description:

Ability Plus Mental Health Clinic is seeking an experienced, highly organized Office Manager to lead daily operations and support our growing mental health practice. This role is perfect for someone who thrives in a fast-paced clinic environment, communicates clearly, and enjoys improving systems and supporting a team.

The Practice Manager is responsible for overseeing the daily administrative operations of outpatient mental health patients to ensure efficiency, organization, compliance, and excellent patient support. This role serves as a central point of communication between clinicians, administrative staff, clients, and leadership while helping maintain a professional, supportive, and confidential environment.

Responsibilities

Administrative Operations

Oversee day-to-day office operations for the practice
Maintain office organization, workflow efficiency, and scheduling coordination
Ensure front office coverage and support administrative staff as needed
Assist with onboarding and training of new employees and clinicians Scheduling & Client Support
Oversee clinician schedules and appointment coordination
Support front desk operations including client check-in/check-out procedures
Assist with handling client concerns, scheduling conflicts, and office communication
Ensure accurate and timely documentation within Athena as the main EHR system
Maintain HIPAA compliance and confidentiality standard
Staff Support
Assist leadership with recruiting, onboarding, and employee communication
Help monitor attendance, call-outs, PTO requests, and office coverage needs
Support implementation of office policies and employee procedures
Foster a positive and professional team environment
Assist with insurance verification, billing coordination, and payment tracking as needed
Communicate with billing departments or external vendors when necessary
Coordinate office meetings, trainings, and operational updates

Other

Provides services to individuals and coordination/support to psychiatrists, PA and APRNs.
Initiates and completes all relevant documentation within organizational time frames.
Performs duties in a prioritized, organized, and orderly manner to maximize clinic efficiency and productivity.
Collaborates with team members and other staff to ensure a complete, appropriate and positive experience for all clients.
Follow instructions and complete job duties as assigned by providers and management staff.
Provide appropriate and timely documentation.
Will assist the physician and nurse with direct client care as well as tasks such as filing, chart documentation, faxes, prescription medical programs and telephone follow-up as assigned.
Maintain, copy and file patient records and other information as needed.
Monitor voicemails throughout the day, return the calls and effectively resolve the reason for call within 24 hours of the call. Proper documentation for each call and subsequent interaction.
Triage patient phone calls, both incoming and on voice mail. Document the interaction within 24 hours.
Review Athena messages and respective inbox and messages. Respond and document accordingly. Discuss patient concerns with respective provider within 24 hours of incoming call, email, voicemail or message. Document appropriately within same time frame.
Provide information for afterhours call line and information to call if patient has a question. Document this interaction in patient chart.

Requirements:

Previous mental health office management or administrative experience is required
Experience in a healthcare, behavioral health, or mental health private practice setting is required
Knowledge of HIPAA and patient confidentiality standards
Experience using Athena or electronic health record systems is required
Strong organizational, communication, and multitasking skills
Ability to handle sensitive situations professionally and confidentially
Proficient in Microsoft Office, Google Workspace, and scheduling systems

Quick Apply

Refine Your Search

front office manager jobs in tallahassee, fl

Mental Health Practice Manager

MS/Physician Practice Rep

MS/Office Coordinator

Athletic Program Manager - Football

General Manager

Front Office Supervisor

Front Desk Receptionist

Patient Coordinator

MS/Physician Practice Representative

MS/Physician Practice Rep I

Medical Call Center Receptionist

CONTRACT MANAGER

Receptionist

Receptionist

MS/Patient Access Rep

Store Operations Manager

Store Operations Manager

STRATEGIC PARTNERSHIPS MANAGER - 36000413

Restaurant PM General Manager – Tallahassee, FL

Sales Supervisor - Carriage Gate

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