Top 11 Special projects coordinator Jobs in Tallahassee, Fl

Marketing & Administration Coordinator
Quest Corporation of America, Inc. —Tallahassee, FL
- $50,000 - $60,000 a year
- Full-time
- Remote
- Marketing
- Mid-level
- Office
Human Resources / Office Coordinator
Florida Sheriffs Association —Tallahassee, FL
- From $43,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Dental insurance
- 401(k)
Quick Apply
Grants Coordinator
AtkinsRéalis —Tallahassee, FL
- $60,000 - $70,000 a year
- Full-time
- Microsoft Word
- Analysis skills
- Driver's License
- Employee stock purchase plan
- Disability insurance
Standardized Patient Coordinator (Clinical Learning Center - Medicine)
Florida State University —Tallahassee, FL
- $50,000 a year
- Full-time
- Management
- Research
- Mid-level
SR STRATEGIC PARTNERSHIPS COORDINATOR
The State of Florida —Tallahassee, FL
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Merchandising
- Dental insurance
- Life insurance
7h
Contract Specialist/Policy Coordinator - 31001827
The State of Florida —Tallahassee, FL
- $61,200 a year
- Extended hours
- Microsoft Word
- Background check
- Microsoft Excel
4d
Event Coordinator (Herbert Wertheim College of Business)
Florida State University —Tallahassee, FL
- Online Application
- Mid-level
- Databases
- High school diploma or GED
1d
Development Coordinator
Florida State University —Tallahassee, FL
- Multiple hires
- Computer literacy
- Writing skills
- Research
2d
LEGISLATIVE COORDINATOR-DBPR - 79010368
The State of Florida —Tallahassee, FL
- $47,000 - $50,000 a year
- Background check
- Microsoft Excel
- Writing skills
- Paid holidays
- Health insurance
Radiological Emergency Prep. Coord. - 31001207
The State of Florida —Tallahassee, FL
- $52,530.36 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
Coordinator, Sports Facilities
Florida State University —Tallahassee, FL
- $44,000 a year
- Weekends as needed
- High school
- Mid-level
- High school diploma or GED

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Event Coordinator OPS - Office of Strategic Outreach & Recruitment - Anne Spencer Daves College of Education, Health, and Human Sciences
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Director of Special Events & Communications
Big Bend Hospice —Tallahassee, FL
A bachelor’s degree (Business, Marketing, Event Planning, Communications, or related field preferred). You will be the driving force behind the planning,…
Quick Apply

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Marketing & Administration Coordinator

Quest Corporation of America, Inc.
Tallahassee, FL

Apply Now

Job Details

Full-time
$50,000 - $60,000 a year

Qualifications

Executive administrative support
Collaborative technology platforms
Presentation creation
Productivity software
Stakeholder relationship building
Stakeholder management

Full Job Description

Quest Corporation of America, Inc. (Quest) seeks a proven, experienced Marketing & Administration Coordinator. The ideal candidate will thrive in a fast-paced, dynamic organization and possess strong management and coordination skills.

DESCRIPTION: As a Marketing & Administration Coordinator, you will be responsible for providing administrative, operational, and marketing support to advance organizational goals and initiatives. This role coordinates marketing activities, assists with content development, manages schedules and documentation, supports events and outreach efforts, and performs a variety of administrative functions to ensure efficient day-to-day operations.

The Marketing & Administration Coordinator serves as a key support resource, helping maintain organizational effectiveness while contributing to marketing and engagement efforts. The ideal person will have a strong background in marketing coordination, contract and invoicing administration, event and outreach support, and be a strategic thinker with a proven track record in operational coordination for public and private organizations.

Responsibilities include, but are not limited to:

Assist with the planning, coordination, and execution of marketing campaigns, outreach initiatives, and promotional activities.
Create, edit, and distribute marketing materials, including newsletters, email communications, presentations, flyers, social media content, and website updates.
Coordinate marketing calendars, content schedules, and campaign timelines.
Support brand consistency by ensuring marketing materials align with organizational standards and messaging.
Monitor and track marketing activities, engagement metrics, and campaign performance.
Provide administrative support to leadership and program teams, including contract and invoicing administration, scheduling meetings, coordinating calendars, and preparing meeting materials.
Draft correspondence, reports, presentations, agendas, and other business documents.
Maintain organized records, files, databases, and documentation systems.
Coordinate travel arrangements, meeting logistics, and special projects as needed.
Manage incoming communications and respond to routine inquiries or direct requests to appropriate staff.
Assist with planning and coordinating meetings, events, workshops, and outreach activities.
Prepare event materials, registration information, participant communications, and logistical support documents.
Coordinate vendor, partner, and stakeholder communications related to marketing and event activities.
Support follow-up activities and documentation after events and meetings.
Maintain marketing, stakeholder, and contact databases.
Compile information and prepare routine reports on marketing activities, outreach efforts, and administrative functions.
Track project deliverables, deadlines, and assigned tasks to support team accountability.
Ensure documentation and operational resources remain current and accessible.
Support day-to-day office operations and contract invoicing administration processes.
Assist with procurement, supply management, invoice processing, and other administrative functions as assigned.
Identify opportunities to improve administrative workflows and operational efficiency.
Provide general support for organizational initiatives and special projects.

The candidate must have an associate or bachelor’s degree in a relevant discipline, preferably in marketing, communications, business administration, public relations, or a related field, or equivalent combination of education and experience, with a minimum of two (2) years of experience in administrative support, marketing coordination, office management, or a related role.

PROFESSIONAL REQUIREMENTS:

Bachelor's degree in marketing, communications, business administration, public relations, and other relevant fields preferred, but the experience will be considered; state agency experience is a plus
A minimum of two (2) years of digital experience, particularly with administrative support, marketing coordination, outreach support, and operational coordination
Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines
Excellent written, verbal, and presentation skills (AP style preferred)
Proficiency with Microsoft Office Suite and common business, marketing, and collaboration platforms
Commitment to excellence — working nonstandard hours when necessary, anticipating issues and communicating with diplomacy, identifying emerging platforms and trends to drive innovation
Strong problem-solving and critical-thinking skills
Experience supporting marketing, communications, outreach, or public engagement activities
Familiarity with social media management, email marketing, website content management, or graphic design tools
Experience coordinating events, meetings, or stakeholder engagement activities
Knowledge of customer relationship management (CRM) systems, project management tools, or marketing platforms

Quest Corporation of America, Inc. is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, or other status protected by law.

Apply Now

Refine Your Search

special projects coordinator jobs in tallahassee, fl

Marketing & Administration Coordinator

Human Resources / Office Coordinator

Grants Coordinator

Standardized Patient Coordinator (Clinical Learning Center - Medicine)

SR STRATEGIC PARTNERSHIPS COORDINATOR

Contract Specialist/Policy Coordinator - 31001827

Event Coordinator (Herbert Wertheim College of Business)

Development Coordinator

LEGISLATIVE COORDINATOR-DBPR - 79010368

Radiological Emergency Prep. Coord. - 31001207

Coordinator, Sports Facilities

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