Top 395 Administrative assistant Jobs in Tampa, Fl

Project Assistant - Project Entry and Customer Service
Sdii Global —Tampa, FL
- $19 - $20 an hour
- Full-time
- Hybrid work
- Background check
- Office
- Windows
- Health savings account
- Health insurance
Quick Apply
15h
Executive Administrative Assistant
McNichols —Tampa, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant I
DHL —Tampa, FL
- $55,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Office
- Paid holidays
- Health insurance
Quick Apply
1d
Administrative Assistant
FirstService Residential —Saint Petersburg, FL
- $26 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Accounting and Office Support Assistant
Highpoint CFO —Tampa, FL
- $31.94 - $38.23 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant I
Inframark —Tampa, FL
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Whitestone Associates, Inc. —Tampa, FL
- $23 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- AD&D insurance
- Disability insurance
Quick Apply
FACULTY ADMINISTRATIVE COORDINATOR
Moffitt Cancer Center —Tampa, FL
- $21.65 - $33.05 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
15h
Administrative Assistant
MiTek USA Inc —Tampa, FL
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Profit sharing
- Paid parental leave
Quick Apply
6d
Construction Administrative Assistant - PDS Tampa
Primoris Distribution Services, Inc —Tampa, FL
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
- Employee stock purchase plan
- Paid holidays
Quick Apply
9d
Administrative Assistant
Access Management —Tampa, FL
- $20 - $21 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Data Entry & Customer Support Specialist
E Logic —Tampa, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
2d
Catering Administrative Assistant | Part-Time | Benchmark International Arena
Oak View Group —Tampa, FL
- $25 - $28 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- 401(k)
- 401(k) matching
Staff Assistant II
Hillsborough College —Ruskin, FL
- $18.04 - $27.49 an hour
- Full-time
- Military
- Mid-level
- Office
13d
Administrative Specialist I-1185
Hillsborough County Clerk of Court & Comptroller —Tampa, FL
- $21.23 an hour
- Full-time
- English
- Research
- Office
7d
Office Assistant - SRP 245
Pasco County Schools —Land O' Lakes, FL
- 8 hour shift
- Background check
- School experience
- Customer service
5d
Front Office Administrator/CSR
Vreeland Real Estate —Tampa, FL
- $23 - $27 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Unit Clerical
Sodexo —Tampa, FL
- $16 - $25 an hour
- Part-time
- Ability to walk for extended periods
- No high school diploma
- Research
- Paid holidays
- Health insurance
Administrative Assistant - Slot Operations
Seminole Hard Rock Hotel & Casino Tampa —Tampa, FL
- Weekends as needed
- Background check
- Pass drug screening
- Office
Quick Apply
Executive Assistant
MetLife —Tampa, FL
- $54,200 - $78,000 a year
- Email
- Hybrid work
- Microsoft Outlook
- Customer service
- Office
- Paid holidays
- Disability insurance
8d

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Project Assistant - Project Entry and Customer Service

Sdii Global -
Tampa, FL

Quick Apply

Job Details

Full-time
$19 - $20 an hour
15 hours ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Work from home
Employee assistance program
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Referral program

Qualifications

Teamwork
Administrative experience
High school diploma or GED
Attention to detail
Organizational skills
Grammar Experience

Full Job Description

The Project Assistant will provide administrative and operations support to the Engineering Department, ensuring day-to-day operations run efficiently. This position will be working with engineers, homeowners, and insurance companies to support in different areas, including but not limited to: coordinate project scheduling, tracking timeframes/deadlines, document database of project updates, process reports, electronically deliver invoices, amongst other tasks. The work we do is highly time-bound, so this position requires the ability to consistently meet timeframe goals. Reliability, attendance, and dependability are critical, as the role involves coordination and dependencies that directly impact the team’s ability to complete work on time.

Work Location: Tampa Corporate Office, In-Person; Work From Home 2 scheduled days/week offered after 6 months of employment.
Status: Full- Time, Hourly

Principal Duties and Responsibilities for this position:

Receive and process all new project assignments from various channels including company email inboxes, dedicated client portals, and phone calls, ensuring all items are addressed within the same business day unless otherwise directed by management.
Promptly process assignments received after business hours on the next business day to maintain workflow continuity.
Accurately enter new projects into the company's designated database, meticulously verifying all details from the assignment source and contacting clients for clarification when necessary
Ensure all critical project information is correctly captured and saved in the project folder, including but not limited to: loss address, claim number, date of loss, adjuster contact information, loss details/description, scope of work, and proof of assignment.
Access client-specific portals and external resources to gather and request supplementary information, documentation, or historical data relevant to new assignments.
Enter new Coordinate engineer’s schedules, including coordinating and setting site visits with homeowner and/or their representatives and updating calendar and database. Coordinate appropriate timeline for completion.
Assist engineers with logistics of travel coordination.
Pull required site background information and property appraiser information to ensure timely project scheduling and completion.
Communicate with adjusters, homeowners and attorneys regarding project status, acting as a liaison between clients and department personnel, during the scheduling phase.
Track projects from initiation to field work completion, communicate the due dates to the appropriate staff and maintain project workflow reports for assigned staff; enter information pertaining to project issues and events into database.
Communicate due dates, budgets and updates to clients.
Prepare and coordinate all activities relating to the preparation of reports.
Verify and review reports for accuracy, completeness, and conformance with established standards, regulations, policies and procedures.
Assist Engineers with tracking projects and communicating due dates and project-related changes to the appropriate Engineer.
Collaborate and communicate with engineer regarding workflow-issues.
Enter information pertaining to project issues and events into database. Notify appropriate parties such as Engineering Services Administrator or Engineering Technical Support Manager.
Coordinate final report processing and signature with engineer.
Maintain accurate and up-to-date project files and project database.
Meet company TAT (Turnaround timeframe) goals.
Distribute final reports to clients and any other applicable parties as needed.
Complete projects in the database as required. Close completed project files including purging files.
Enter billable and non-billable time into database for Engineer’s and self; enter expenses into database, generate and edit invoices for submittal to accounting.

Education/Experience:

High School degree or equivalent required. Bachelor’s degree preferred.
Minimum 2 years customer service or administrative experience highly preferred
Proficient in a Windows environment, including Microsoft Office Suite, Adobe Acrobat, Database Management and possess the technological ability to learn other software systems as required

Performance Preferences (Knowledge, Skills and Abilities):

Must possess excellent verbal and written communication skills; including excellent grammar and spelling.
Ability to perform administrative tasks with strong organizational skills and attention to detail.
Ability to work as a collaborative team member and exercise leadership skills.
Ability to interpret, adapt and apply guidelines and procedures.
Ability to work independently and use initiative to complete tasks.
Ability to meet deadlines and to prioritize and adapt to last minute requests or schedule changes as the workload requires
Ability to maintain confidentiality
Adhere to the Company Drug Free Workplace Policy and successfully complete pre-employment and random drug screenings.
Successfully complete the background-screening process, including criminal, social security verification, credit history, worker’s compensation, and MVR screenings.

Personal Qualities:

Willingness to carry out the mission of Sdii Global Corporation.
Must be a self-starter, with high energy and a positive attitude
Capable of finding a solution when faced with an unexpected situation.
Interact and work well with a diverse group of people
Professional appearance and behavior

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Experience:

Customer Service : 2 years (Required)
Administrative : 2 years (Required)

Ability to Commute:

Tampa, FL 33634 (Required)

Ability to Relocate:

Tampa, FL 33634: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in tampa, fl

Project Assistant - Project Entry and Customer Service

Executive Administrative Assistant

Administrative Assistant I

Administrative Assistant

Accounting and Office Support Assistant

Administrative Assistant I

Administrative Assistant

FACULTY ADMINISTRATIVE COORDINATOR

Administrative Assistant

Construction Administrative Assistant - PDS Tampa

Administrative Assistant

Data Entry & Customer Support Specialist

Catering Administrative Assistant | Part-Time | Benchmark International Arena

Staff Assistant II

Administrative Specialist I-1185

Office Assistant - SRP 245

Front Office Administrator/CSR

Unit Clerical

Administrative Assistant - Slot Operations

Executive Assistant

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