Top 380 Admin program assistant Jobs in Tampa, Fl

Executive Assistant
Randstad —Tampa, FL
- $34.00 - $34.50 an hour
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Disability insurance
Quick Apply
2d
Admin Assistant-F.A.C.T. Program
Ibis Healthcare —Tampa, FL
- $15 an hour
- Full-time
- Acute care
- Hospital
- Inpatient
- Paid training
- Health insurance
Quick Apply
Office Assistant Practice Based
AdventHealth Medical Group West Florida —Tampa, FL
- $15.69 - $25.10 an hour
- Full-time
- Background check
- High school diploma or GED
- Fingerprint clearance
- Paid parental leave
- Disability insurance
13d
Administrative Assistant
American Homes 4 Rent, L.P. —Tampa, FL
- $21 - $22 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Employee stock purchase plan
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Administrative Assistant I
Inframark —Tampa, FL
- Full-time
- Background check
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
12d
Clinical Administrative Coordinator - Remote in Florida
UnitedHealthcare —Tampa, FL
- $18 - $32 an hour
- Full-time
- Remote
- Microsoft Word
- Spanish
- Microsoft Outlook
3d
Administrative Assistant
ATA Mechanical —Riverview, FL
- $18 - $28 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
6d
Front Office Assistant - Neurology
Orlando Health —Tampa, FL
- Full-time
- High school diploma or GED
- Clinic
- Children
- Paid parental leave
- Health insurance
3d
Front Office Assistant - Neurology
Florida Medical Clinic —Tampa, FL
- Full-time
- High school diploma or GED
- Clinic
- Children
- Paid parental leave
- Health insurance
3d
Administrative Assistant
Women's Care —Brandon, FL
- Full-time
- HIPAA
- Research
- Mid-level
- Paid holidays
- 401(k)
Quick Apply
4d
Program Assistant
Tampa Bay Academy of Hope —Tampa, FL
- $16 - $19 an hour
- Part-time
- Office
- Organizational skills
- Communication skills
Quick Apply
6d
Front Office Assistant - Neurology
Bayfront Health —Tampa, FL
- Full-time
- High school diploma or GED
- Clinic
- Children
- Paid parental leave
- Health insurance
3d
ADMINISTRATIVE ASSISTANT (FULL TIME)
SSC —Tampa, FL
- $18 an hour
- Urgently hiring
- Background check
- Administrative experience
- Food service
- Disability insurance
- Health insurance
Quick Apply
5d
Front Office Assistant - Ophthalmology
Florida Medical Clinic —Tampa, FL
- Full-time
- High school diploma or GED
- Clinic
- Children
- Paid parental leave
- Health insurance
12d
Administrative Assistant
Home Builder —Tampa, FL
- $15 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
Front Office Assistant - Ophthalmology
Orlando Health —Tampa, FL
- Full-time
- High school diploma or GED
- Clinic
- Children
- Paid parental leave
- Health insurance
12d
Admin - Administrative Assistant
Helix Traffic Solutions, LLC —Tampa, FL
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Work from home
Quick Apply
Administrative Assistant
Hensel Phelps Construction Co —Tampa, FL
- Full-time
- Construction site
- Office
- Math
- AD&D insurance
- Disability insurance
Operations Administrative Assistant
Traffic Control Products of FL —Tampa, FL
- $24 - $28 an hour
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Admin - Administrative Assistant
Southeastern Traffic Supply —Tampa, FL
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Work from home
Quick Apply

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Executive Assistant

Randstad -
Tampa, FL

Quick Apply

Job Details

$34.00 - $34.50 an hour
2 days ago

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Vision insurance
Life insurance

Qualifications

Managing executive calendars

Full Job Description

Salary: $34.00 - 34.50 per hour + none
Reference: AB_4967814

Executive Assistant (Talent Acquisition Coordinator) Tampa, FL 33607 (Hybrid: 3 days in office, 2 days remote) We are looking for an ultra-organized, fast-moving Executive Assistant to become the administrative backbone of our Talent Acquisition (TA) team.

Important Note: This is not a recruiting or sourcing role. You won’t be screening resumes or hunting for candidates. Instead, you will be the mastermind behind the scenes—managing complex executive calendars, orchestrating high-volume interview loops, and ensuring our hiring machine runs flawlessly.

What You’ll Do Every Day:

Master the Calendar Puzzle: Own the end-to-end scheduling of complex, multi-stage interviews (panels, executive loops, and technical assessments) across multiple time zones.
Support TA Leadership: Provide dedicated administrative support to our TA leaders, managing their calendars, travel coordination, and expense reports.
Pivot with Purpose: Act as the department's "air traffic controller." When an urgent hiring priority drops or an interviewer cancels last minute, you will gracefully re-arrange the pieces without breaking a sweat.
Champion the Candidate Experience: Serve as the main point of contact for candidates during the interview phase, making sure they feel informed, prepared, and welcomed.
Keep Us Running Smoothly: Assist with ad-hoc TA projects, maintain internal tracking spreadsheets, and ensure no detail slips through the cracks.

Who You Are:

Experienced: You have 3+ years of experience as an Executive Assistant or Project Coordinator (experience working alongside a HR or Talent Acquisition team is a massive plus!).
A Scheduling Wizard: You live in Google Workspace or Microsoft Outlook and have a proven track record of managing heavy, complex calendars.
Adaptable & Resilient: You don’t get easily flustered. You can shift priorities instantly when a hiring emergency arises.
An Elite Communicator: You are professional, warm, and clear, whether you're emailing a C-suite executive or guiding a nervous candidate through their interview day.
Detail-Obsessed: You notice the double-booked calendar, the missing Zoom link, or the time zone mix-up before anyone else does.

salary: $34 - $34.5 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

**NON RECRUITMENT ROLE** | **Hybrid position, 3 days in office and 2 days remote**

Key Responsibilities:

Support full-cycle recruitment efforts, including scheduling interviews, coordinating with hiring managers, and ensuring a seamless candidate experience.
Manage applicant tracking systems and maintain accurate candidate records.
Partner with recruiters and HR leaders to build talent pipelines and ensure timely follow-up with candidates.
Assist with onboarding processes, background checks, and compliance documentation.
Provide reporting and analytics to support recruitment strategies.

Qualifications:

3+ years of experience in Talent Acquisition, Talent Coordination, or Executive Assistant background.
Great knowledge of ATS/HRIS systems and proficiency with Microsoft Office/Google Suite.
Excellent communication, organizational, and multitasking skills.
Ability to thrive in a dynamic, fast-paced environment.

The essential functions of this role include:

working in a smoke free environment

Skills

Scheduling Appointments (2 years of experience is required)
Scheduling Interviews (2 years of experience is preferred)
Multi-tasking (2 years of experience is required)
Executive Assistant background (1 year of experience is preferred)
Talent Acquisition support (2 years of experience is preferred)
Problem Solving
Vendor Management
Organizational Skills

Qualifications

Years of experience: 3 years
Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Quick Apply

Refine Your Search

admin program assistant jobs in tampa, fl

Executive Assistant

Admin Assistant-F.A.C.T. Program

Office Assistant Practice Based

Administrative Assistant

Administrative Assistant I

Clinical Administrative Coordinator - Remote in Florida

Administrative Assistant

Front Office Assistant - Neurology

Front Office Assistant - Neurology

Administrative Assistant

Program Assistant

Front Office Assistant - Neurology

ADMINISTRATIVE ASSISTANT (FULL TIME)

Front Office Assistant - Ophthalmology

Administrative Assistant

Front Office Assistant - Ophthalmology

Admin - Administrative Assistant

Administrative Assistant

Operations Administrative Assistant

Admin - Administrative Assistant

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