Top 131 Back office executive Jobs in Tampa, Fl

Office Coordinator-Administrative Assistant
Kopernik Global Investors, LLC —Tampa, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
Sales Account Executive – Greater Tampa & Orlando Area
Weston Forest Group —Tampa, FL
- Full-time
- Background check
- Pass drug screening
- Senior level
Sales Account Executive – Entry Level
Fisher Investments —Tampa, FL
- Office
- Entry level
- Under 1 year
- Paid holidays
- Health insurance
Account Executive
Advanced Water —Tampa, FL
- $95,000 - $250,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
9d
Procurement Coordinator
Power Design, Inc. —Saint Petersburg, FL
- Full-time
- Hybrid work
- Customer service
- Office
- Bachelor's degree
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant
Franklin Street —Tampa, FL
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Enterprise Account Executive (Florida)
LangChain —Tampa, FL
- $350,000 a year
- Full-time
- Remote
- 5 years
- Office
- Contracts
- Health insurance
- Dental insurance
Manager of Customer Success
Malwarebytes —Saint Petersburg, FL
- $150,000 a year
- Office
- Mentoring
- Senior level
- Health insurance
- Dental insurance
Client Service Associate (Tampa, FL)
Oppenheimer & Co. Inc. —Tampa, FL
- 1 year
- Entry level
Quick Apply
VP, Back Office Brokerage Technology
Raymond James Financial, Inc. —Saint Petersburg, FL
- Full-time
- Hybrid work
- Office
- High school diploma or GED
- Bachelor's degree
- Paid holidays
- Health insurance
Executive Administrative Assistant 1 - Human Resources
LifeLink Foundation, Inc. —Tampa, FL
- Microsoft Excel
- 5 years
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
1d
Senior Director, Servicing Operations
Mission Lane —Tampa, FL
- $184,000 - $216,000 a year
- Full-time
- Remote
- Travel
- Senior level
- Leadership
- Paid parental leave
- Disability insurance
Executive Assistant
Schellman —Tampa, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
15h
ADMINISTRATIVE ASSISTANT I - 72001278 1
The State of Florida —Largo, FL
- $45,612.06 a year
- Background check
- Office
- 3 years
8d
Executive Assistant to CTO (Hybrid)
KnowBe4 —Clearwater, FL
- Hybrid work
- Background check
- Office
- Bachelor's degree
- Tuition reimbursement
- Adoption assistance
Quick Apply
High Tech Management Consultant
Accenture —Saint Petersburg, FL
- $59,100 - $205,800 a year
- Full-time
- Bachelor's degree
- Product management
- Travel
- Paid holidays
- Disability insurance
8d
Director of Information Technology
CareerSource Tampa Bay —Tampa, FL
- $101,000 - $125,000 a year
- On call
- Office
- 3 years
- Driver's License
Quick Apply
Regulatory & Exam Management Officer–C13 - Tampa
Citi —Tampa, FL
- $103,920 - $155,880 a year
- Full-time
- 6 years
- Office
- Analysis skills
- Paid holidays
- Disability insurance
Associate Director – Energy Infrastructure Development & Owner’s Integrator Services
Guidehouse —Tampa, FL
- $135,000 - $225,000 a year
- Full-time
- Office
- Master's degree
- Bachelor's degree
- Health savings account
- Paid holidays
9d
IT Specialist II
St Vincent De Paul Cares —Saint Petersburg, FL
- $21.63 an hour
- Weekends as needed
- Background check
- Azure
- Computer Science
- 403(b) matching
- Paid holidays
Quick Apply

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Office Coordinator-Administrative Assistant

Kopernik Global Investors, LLC
Tampa, FL

Apply Now

Job Details

Full-time

Benefits

Lunch & learns

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook

Full Job Description

Kopernik Global Investors, LLC is an SEC registered investment adviser under the Investment Advisers Act of 1940. The Firm provides investment management services to individual and institutional investors. Kopernik is a client-centric, 100% employee-owned, global equity investment management specialist.

Summary:

The Office Coordinator – Administrative Assistant supports the daily administrative and operational needs of Kopernik Global Investors. This role ensures a professional, efficient, and compliant office environment by coordinating administrative processes, assisting in office logistics, serve as back up to the Executive Assistants and serving as a key point of contact for internal and external stakeholders. The position requires strong organizational skills, discretion, and an understanding of a fast-paced, highly regulated financial services environment. Requires knowledge of Kopernik and the departmental policies and procedures. They should thrive in a smaller, employee-owned company environment with a high level of integrity, discretion, and reliability. Reporting directly to HR Manager.

Responsibilities:

Office Coordination - Administration

Responsible for answering inbound calls and emails and directing them to relevant staff, welcoming each guest and visitor warmly, making them feel appreciated, and directing them to staff and/or conference rooms.
Assist Office Manager and Executive Assistants, ensuring the office runs efficiently, serves as the point person for maintenance, scheduling necessary repairs and purchasing office/kitchen supplies.
Assisting in researching new vendors and suppliers as necessary.
Maintain an orderly reception area and conference rooms in the office by straightening chairs, tables, etc. at open and close of business and after meetings.
Assist in ordering and setting up/ removing catering deliveries for meetings and internal/external events i.e., Lunch and Learn, broker meetings, client onsite, etc.
Maintain inventory of office supplies and maintaining break room with snacks, putting away supplies and ordering new stock as needed.
Maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping/plant caretakers of office facilities.
Coordinate daily office operations to maintain a professional, organized, and efficient workplace
Complete mail handling, deliveries, shipping requests and general office correspondence
Provide administrative support to Executives, Investment team members, Legal/Compliance, and HR, as needed
Manage calendars, schedule meetings, and assist in coordinating logistics for internal and external meetings
Prepare meeting materials, presentations, and basic reports, as needed
May assist in Coordinating domestic and international travel arrangements and preparing expense reports
Office manager’s backup to building and office security, including access cards.
Participate and support special internal projects, assisting with planning/coordinating company events, and other ad hoc Firm projects and initiatives
Handle confidential client, financial, and firm information with professionalism and discretion
Assist with compliancerelated documentation and recordkeeping
Adhere to industry regulations, internal controls, and company policies
Support internal projects, events, and firm initiatives
Other duties, as assigned.

Legal &Compliance/ Human Resources

Assist Human Resources with inhouse scheduling of potential employee candidates.
Provide support for additional tasks and various projects as needed for General Counsel and HR department.
Provide ongoing file maintenance (digital and paper) for Legal/Compliance and other departments, as needed.
Support the printing and mailing of annual ESG letters, ensuring accuracy and timely distribution.

Requirements:

BA/BS degree preferred.
2 to 4 years’ experience preferred.
Proficiency in Microsoft Office (Outlook, Excel, Word & PowerPoint), a must.
Proactive approach, positive attitude, willingness to learn new skills, with integrity and ownership of work.
Advanced verbal and written communication skills.
Strong organizational and time management skills with the ability to prioritize and complete assigned work and anticipate issues and needs.
Strong interpersonal skills.
Selfstarter with the ability to be flexible and resolve moderately complex requests and assignments while remaining composed.
High attention to Detail, Confidentiality and Accuracy
Experience in an investment firm, financial services, or professional services environment, preferred but not required.

Additional Requirements:

This is not a remote position and will require relocation if not already local to the Tampa, FL area.
Being authorized to work in the U.S. without employer sponsorship is a precondition of employment.

Application Requirements: Both of the below must be uploaded into the application o Most Recent and Update Resume

A cover letter stating:

Why do you want to work at Kopernik.

What are your passions/interests outside of work?

The Firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Apply Now

Refine Your Search

back office executive jobs in tampa, fl

Office Coordinator-Administrative Assistant

Sales Account Executive – Greater Tampa & Orlando Area

Sales Account Executive – Entry Level

Account Executive

Procurement Coordinator

Executive Assistant

Enterprise Account Executive (Florida)

Manager of Customer Success

Client Service Associate (Tampa, FL)

VP, Back Office Brokerage Technology

Executive Administrative Assistant 1 - Human Resources

Senior Director, Servicing Operations

Executive Assistant

ADMINISTRATIVE ASSISTANT I - 72001278 1

Executive Assistant to CTO (Hybrid)

High Tech Management Consultant

Director of Information Technology

Regulatory & Exam Management Officer–C13 - Tampa

Associate Director – Energy Infrastructure Development & Owner’s Integrator Services

IT Specialist II

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Summary:

Responsibilities:

Office Coordination - Administration

Legal &Compliance/ Human Resources

Requirements:

Additional Requirements:

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