Top 125 Executive assistant office manager Jobs in Tampa Fl

Executive Assistant / Office Manager
Global Ordnance LLC —Tampa, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
6d
Executive Assistant to CFO (Remote)
KnowBe4 —Clearwater, FL
- $90,000 - $100,000 a year
- Remote
- Background check
- Mid-level
- Accounting
- Tuition reimbursement
- Adoption assistance
Quick Apply
Executive Assistant
Tampa Bay Buccaneers —Tampa, FL
- Extended hours
- Background check
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Administrative Assistant
Ishwara Global Ventures —Tampa, FL
- $65,000 - $85,000 a year
- Full-time
- Background check
- Google Workspace
- 5 years
- Health insurance
- Dental insurance
Quick Apply
12d
Executive Assistant III
Inovalon —Tampa, FL
- $36.92 - $52.88 an hour
- Hybrid work
- 7 years
- Microsoft Excel
- Office
6d
Legal Administrative Assistant/Front Office Manager
Yadkin Valley Cabinet Co Inc —Tampa, FL
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
Executive Administrative Assistant
JPMorganChase —Tampa, FL
- $33.80 - $48.08 an hour
- Full-time
- Office
- Phone etiquette
- Senior level
- Health insurance
- Tuition reimbursement
4d
Office Administrator
HOPE SENIOR CARE OF TAMPA —Tampa, FL
- $25 - $28 an hour
- Full-time
- Spanish
- English
- Mid-level
- Opportunities for advancement
Quick Apply
Branch Office Administrator
Edward Jones —Apollo Beach, FL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
19h
Assistant Executive Kitchen Manager
Cooper's Hawk Winery & Restaurants —Wesley Chapel, FL
- Weekends as needed
- ServSafe
- English
- Mid-level
- Paid parental leave
- AD&D insurance
Quick Apply
Executive Assistant - Surgery Administration
Tampa General Hospital —Tampa, FL
- From $58,032 a year
- Full-time
- Surgery
- Hospital
- Research
Office Manager I-Construction
BrandSafway —Tampa, FL
- $71,400 - $107,200 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Disability insurance
- Health insurance
Quick Apply
Personal Assistant/Office Manager (On-Site)
Buddy Brew Coffee —Tampa, FL
- Full-time
- Mid-level
- In-person
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Executive Administrative Assistant
McNichols —Tampa, FL
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant to EVP, President of the Moffitt Foundation
Moffitt Cancer Center —Tampa, FL
- $26.96 - $41.15 an hour
- Full-time
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Mattamy Homes —Tampa, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Human Resources Generalist / Office Manager
Aureate —Tampa, FL
- $55,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Dental insurance
- Paid time off
Quick Apply
Office Manager / Staff Officer - Mid
Tulk LLC —Tampa, FL
- $108,500 - $130,200 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Office Manager
Dr. Brian Witt DDS —Temple Terrace, FL
- $25 - $45 an hour
- Full-time
- Background check
- Dental office
- Mid-level
Quick Apply
Business Operations Coordinator & Executive Assistant
New York Life —Tampa, FL
- $54,500 - $77,500 a year
- Overtime
- Hybrid work
- Microsoft Outlook
- Mid-level
- 3 years
- Loan repayment program
- Adoption assistance

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Executive Assistant / Office Manager

Global Ordnance LLC -
Tampa, FL

Apply Now

Job Details

Full-time
6 days ago

Benefits

Health insurance
Dental insurance
Retirement plan

Qualifications

Office supply management
Employee onboarding
Customer communication
Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Inventory management
Operations coordination
Facilities management
Greeting customers
Regulatory compliance
Process improvement
Executive administrative support
Research
Trade compliance
Compliance with security regulations
Expense reports
Internal employee customer service
Task prioritization
Decision making
Office supply ordering
Project task coordination
Microsoft Teams
Purchasing
Corporate event planning
Managing executive calendars
Senior level

Full Job Description

Global Ordnance is a premier defense solutions provider delivering mission-ready products and logistics support to the US Military and partner nations worldwide. With deep expertise in international procurement, compliance, and end-to-end supply chain management, Global Ordnance specializes in sourcing and delivering high-quality defense systems, munitions, and specialized equipment with speed, precision, and integrity. Our highly talented, agile and hardworking team understands the complexities of US and allied defense contracting, helping GO grow to one of the regions largest defense contractors and one of Tampa Bay’s fastest growing companies year over year. As we continue our growth we are seeking professionals to join our team, we offer highly competitive total compensation packages including company paid (100%) medical and dental insurance for our employees as well as their families, competitive salaries, bonus programs, retirement plans and much more.

Job Summary

The Executive Assistant / Office Manager serves as a trusted partner to executive leadership while overseeing the day-to-day operations of our Tampa office. This highly visible role requires exceptional organizational skills, sound judgment, professionalism, and the ability to anticipate needs before they arise. The ideal candidate thrives in a fast-paced environment, manages competing priorities with ease, and handles sensitive, proprietary, and export-controlled information with the highest level of discretion.

This position serves as the face of the office, ensuring an exceptional experience for employees, customers, and visitors while supporting executive leadership, coordinating office operations, and driving administrative excellence across the organization.

Essential Duties and Responsibilities

Executive Support

Provide proactive administrative support to executive leadership, including complex calendar management, meeting coordination, and prioritization of competing demands.
Coordinate domestic and international travel arrangements, itineraries, expense reports, and logistics.
Prepare, edit, and distribute professional correspondence, presentations, reports, meeting agendas, and executive materials.
Track executive action items, deadlines, followups, and strategic initiatives.
Exercise sound judgment in handling confidential, proprietary, and exportcontrolled information.

Office Management

Oversee the daily operations of the Tampa office to ensure a professional, organized, and efficient workplace.
Serve as the primary point of contact for visitors, vendors, deliveries, and office inquiries.
Coordinate office maintenance, vendors, repairs, security access, and facilityrelated needs.
Manage office supplies, kitchen inventory, beverages, and workplace amenities.
Coordinate employee lunches, meetings, celebrations, and company events.
Support onboarding logistics for new employees, including workspace readiness and office orientation.
Assist with planning and execution of corporate meetings, customer visits, and special events.

Administrative and Operational Support

Process purchase requisitions, invoices, expense reports, and other administrative transactions.
Provide administrative support to Executive leadership, Finance, and other departments as needed.
Assist leadership with special projects, research, and process improvement initiatives.
Maintain visitor logs and support facility security procedures.
Ensure compliance with all applicable company policies, ITAR requirements, and federal, state, and local regulations.
Perform other duties as assigned.

Qualifications

Authorized U.S. Person under ITAR.
Must be lawfully permitted and comfortable working in facilities with access to firearms and munitions.
Ability to work onsite in Tampa with occasional travel to Sarasota.
Associate's degree or higher preferred.
5+ years of executive assistant, office manager, or senior administrative experience, preferably supporting executive leadership.
Experience in government contracting, aerospace, defense, manufacturing, or similarly regulated industries preferred.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.
Outstanding organizational, planning, and project coordination skills.
Excellent written and verbal communication skills.
Strong ability to prioritize, anticipate needs, solve problems independently, and manage multiple highpriority tasks simultaneously.
Demonstrated professionalism, discretion, and ability to maintain strict confidentiality.
Customerservice mindset with exceptional interpersonal skills and executive presence.

Physical Demands and Abilities

Prolonged sitting and computer use
Prolonged standing and walking at occasional events such as SOF Week.
Frequent lifting or exerting upwards of 25lbs.

Working Conditions:

This position requires daily on-site presence at our Tampa office, serving as primary point of contact at the front desk for visitor reception and check-in. The role may also provide occasional administrative support at our Sarasota office and assist with domestic corporate events as needed. Minimal domestic travel may be required.

This job description is not intended to be all-inclusive, and employees will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

Global Ordnance reserves the right to revise or change job duties and descriptions as the need arises. This job description does not constitute a written or implied contract of employment. As all employment with Global Ordnance LLC is At-Will and no part of this job description constitutes any promise of continued employment or employment contract.

Global Ordnance, LLC is an Equal Opportunity Employer and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

About Global Ordnance LLC

Global Ordnance LLC (GlobalOrdnance.com & Global-Ordnance.com) is a force multiplier within the commercial and defense military industries supporting a wide array of equipment, ammunition and firearms. As a Veteran Owned Small Business, Global Ordnance LLC strives to provide excellence to our customers with unparalleled integrity of values and the loyalty expected. Global Ordnance LLC has spent years building relationships with global manufacturers and distributors of ammunition, firearms and equipment for our military and law enforcement contracts. These relationships along with Global Ordnance's understanding of customer needs within the defense industry has served as our natural foundation in the civilian marketplace. Thus, expanding into the commercial sale of ammunition, firearms, and complimentary equipment to the savants of the shooting industry or the novice hobbyist.

Apply Now

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executive assistant office manager jobs in tampa fl

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Job Summary

Executive Support

Office Management

Administrative and Operational Support

Qualifications

Physical Demands and Abilities

Working Conditions:

About Global Ordnance LLC

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