Top 35 Proposal coordinator Jobs in Tampa Fl

Executive Assistant & Proposal Coordinator
Granite Communications and Security —Lutz, FL
- $60,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
12d
Proposal Coordinator
ENPROVERA —Tampa, FL
- $32 - $35 an hour
- On call
- Remote
- Mid-level
- Bachelor's degree
- Organizational skills
2d
Grants Coordinator – Part-Time / Internship
Project501 —Tampa, FL
- $20 an hour
- Part-time
- Hybrid work
- Google Workspace
- 5 years
- Research
- Paid training
Quick Apply
4d
Proposal Coordinator
BSA Lifestructures Inc —Tampa, FL
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Research
- Mid-level
- Free parking
- Health insurance
Quick Apply
Grants Coordinator I (85275)
Hillsborough County Sheriff's Office —Tampa, FL
- $26.46 - $40.53 an hour
- Weekends as needed
- Pass drug screening
- Mid-level
- Office
Marketing & Proposal Coordinator
Thompson Engineering —Tampa, FL
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- 401(k) matching
- Employee stock ownership plan
Quick Apply
Sales Coordinator
OUTFRONT media —Tampa, FL
- Full-time
- Microsoft Excel
- Marketing
- Mid-level
- Commuter assistance
- Health savings account
3d
Marketing Coordinator
Modjeski and Masters —Temple Terrace, FL
- $31.25 - $36.05 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Marketing
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Sales Coordinator - Proposals
Allied Universal —Tampa, FL
- Full-time
- Hybrid work
- Microsoft Excel
- Marketing
- Research
- AD&D insurance
- Paid holidays
Quick Apply
Furniture Sales Coordinator
EMPIRE OFFICE INC —Tampa, FL
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
Quick Apply
Sales Coordinator
Cavco Manufacturing LLC —Plant City, FL
- Word processing
- Mid-level
- Experience equivalent to degree accepted
Quick Apply
Marketing & Business Development Coordinator
Carlton Fields —Tampa, FL
- Online Application
- Hybrid work
- Marketing
- Mid-level
- Business development
- Profit sharing
- Commuter assistance
Quick Apply
Catering Sales Coordinator – Raymond James Stadium
Legends Global —Tampa, FL
- Full-time
- Writing skills
- Mid-level
- Administrative experience
Part-Time Wedding/Event Coordinator (Sales, Design & Business Development Required)
Epic Events By Booth Inc —Largo, FL
- $18 - $22 an hour
- Part-time
- Ability to lift 50 pounds
- In-person
- Reliable transportation
- Employee discount
- Professional development assistance
Quick Apply
4d
Event Sales Coordinator
The Stovall House —Tampa, FL
- Full-time
- Contracts
- Communication skills
- Entry level
Quick Apply
Marketing Coordinator Assistant
Fleischman Garcia Maslowski Architecture (FG+M) —Tampa, FL
- Email
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid holidays
- 401(k)
Pre-Construction Coordinator
Aspen Talent Solutions —Saint Petersburg, FL
- $50,000 - $75,000 a year
- Full-time
- Mid-level
- Residential
- Organizational skills
- 401(k)
Quick Apply
Client Operations Coordinator
On-It Construction —Tampa, FL
- $60,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Marketing Coordinator
MDA Collective LLC —Tampa, FL
- Full-time
- Mid-level
- Databases
- Business development
Quick Apply
Field Coordinator
Ryan Companies US Inc —Tampa, FL
- Full-time
- Mid-level
- US work authorization
- Recruiting
- Health savings account
- Disability insurance
Quick Apply

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Executive Assistant & Proposal Coordinator

Granite Communications and Security -
Lutz, FL

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year
12 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Executive administrative support
Bachelor's degree
Data entry
Contracts
Communications
Business Administration

Full Job Description

Pay: $60,000 - $65,000 per year (DOE)

Job Type/Location: Full-Time (Salary Exempt), On-Site | Lutz, FL

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Proposal Coordinator to join our growing team. This multifaceted role combines executive-level administrative support, proposal development, project coordination, and operational administration to ensure the efficient functioning of our organization.

The ideal candidate is a skilled communicator who thrives in a fast-paced environment, can seamlessly manage competing priorities, and enjoys supporting leadership while coordinating critical business processes. This individual will serve as a trusted resource for executives and department leaders, helping streamline operations, maintain accountability, and support business growth through accurate proposal development and administrative excellence.

Your work will directly support executive leadership, estimating, sales, operations, and service teams while contributing to organizational efficiency and the successful acquisition of new business opportunities.

Role Responsibilities

Executive & Administrative Support

Provide high-level administrative support to executives, department leads, and management teams.
Manage executive calendars, schedule meetings, appointments, and coordinate internal and external communications.
Prepare meeting agendas, record meeting notes, and distribute action items and follow-up tasks.
Coordinate travel arrangements, lodging, and expense reporting when required.
Draft, edit, and proofread correspondence, reports, presentations, and business communications.
Handle confidential and sensitive information with professionalism and discretion.
Assist leadership with strategic initiatives, special projects, and priority assignments.
Serve as a liaison between executives and internal departments to ensure timely communication and completion of action items.
Monitor executive priorities and proactively identify scheduling conflicts, risks, or missed deadlines.

Proposal & Document Development

Write, edit, format, and coordinate proposals and other business documents.
Collaborate with estimating, sales, and operations teams to gather information and prepare polished, accurate submissions.
Maintain and update proposal templates, content libraries, and standard documentation to improve efficiency and consistency.
Develop and manage proposals, including non-bid packages, CASF ISP proposals, and primary proposal packages.
Prepare and manage contract agreements and supporting documentation.
Maintain contract boards, updates, document verification, milestone tracking, and completion status reporting.
Create ISP budget templates and support ISP contract conversion processes.
Ensure proposal deadlines and submission requirements are accurately tracked and completed.

Administrative Operations Support

Assist with scheduling, document management, data entry, filing, and general office administration.
Prepare reports, track deadlines, and facilitate interdepartmental communication.
Process incoming PT requests and coordinate workflow assignments.
Convert emails, Microsoft Teams conversations, and meeting notes into actionable Monday.com tasks.
Assign ownership, priorities, due dates, job numbers, and establish project folders as needed.
Maintain board statuses, workflows, priorities, and project documentation.
Identify ownership gaps, unresolved items, and process bottlenecks and communicate findings to leadership.
Assist with onboarding activities, company documentation, and administrative process improvements.

Metrics Tracking & Reporting

Collect, track, analyze, and report departmental KPIs and weekly/monthly performance metrics.
Maintain dashboards, reports, and spreadsheets that provide visibility for leadership decision-making.
Monitor proposal activity, success rates, workloads, timelines, and operational performance indicators.
Assist leadership with preparing operational, financial, and project performance reports.
Support process improvement initiatives through data collection and performance analysis.

Cross-Department Support & Special Projects

Coordinate with Estimating, Design, Operations, Sales, Service, and Executive Management teams.
Support company-wide initiatives and cross-functional projects.
Assist with workflow questions, process documentation, and team training.
Share process knowledge and best practices with team members.
Learn and execute unfamiliar tasks by coordinating with appropriate subject matter experts.
Participate in recruiting activities, including scheduling interviews and assisting with candidate evaluation when needed.
Support company events, meetings, and special organizational initiatives.

Qualifications

Education

Bachelor's Degree preferred in Business Administration, Communications, English, Management, or a related field.
Equivalent professional experience will be considered.
3+ years of experience in executive assistance, administrative support, proposal coordination, project coordination, or technical writing.
Experience in construction, telecommunications, low-voltage, utility, or related industries is preferred.

Skills

Exceptional written, verbal, and interpersonal communication skills.
Strong executive-level organizational and time management abilities.
Ability to manage multiple priorities with competing deadlines.
High attention to detail and commitment to accuracy.
Professional discretion and ability to handle confidential information.
Strong critical thinking, problem-solving, and decision-making skills.
Ability to work independently while collaborating effectively across departments.
Proactive mindset with strong follow-through and accountability.

Technical Proficiency

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Monday.com experience preferred.
BuilderTrend experience preferred.
Familiarity with Procore, SharePoint, and project management platforms is beneficial.
Experience managing calendars, reports, presentations, and workflow systems.
Comfortable learning new software platforms and operational systems.

Work Location

On-Site | Lutz, Florida

Compensation

$60,000 - $65,000 salary based on experience and qualifications.

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off (PTO)

Equal Opportunity Employer

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, veteran status, or any other protected characteristic under applicable law.

Additional Requirements

Skills assessment will be administered during the interview process.
Professional references required.
Background check required.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

What is your current zip code?
How many years of experience do you have in construction, low-voltage, or related industries?

Experience:

proposal writing, or technical writing.: 1 year (Preferred)
Monday.com: 1 year (Preferred)
Contracts: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

proposal coordinator jobs in tampa fl

Executive Assistant & Proposal Coordinator

Proposal Coordinator

Grants Coordinator – Part-Time / Internship

Proposal Coordinator

Grants Coordinator I (85275)

Marketing & Proposal Coordinator

Sales Coordinator

Marketing Coordinator

Sales Coordinator - Proposals

Furniture Sales Coordinator

Sales Coordinator

Marketing & Business Development Coordinator

Catering Sales Coordinator – Raymond James Stadium

Part-Time Wedding/Event Coordinator (Sales, Design & Business Development Required)

Event Sales Coordinator

Marketing Coordinator Assistant

Pre-Construction Coordinator

Client Operations Coordinator

Marketing Coordinator

Field Coordinator

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