Top 488 Scheduling coordinator Jobs in Tampa Fl

Executive Assistant & Proposal Coordinator
Granite Communications and Security —Lutz, FL
- $60,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
HEDIS and Quality Specialist
Accord Medical Group —Tampa, FL
- From $17 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Home Health Coordinator
BAY AREA INFECTIOUS DISEASE ASSOCIATES —Brandon, FL
- $17 - $22 an hour
- Full-time
- 5 years
- Mid-level
- Home Health
- Health insurance
- Dental insurance
Quick Apply
Dental Treatment Coordinator
Confidential —Tampa, FL
- $23 - $28 an hour
- Full-time
- Background check
- Private practice
- Dental office
- Dental insurance
- Paid time off
Quick Apply
3d
MemoryWorkx Intake Coordinator
Sage Infusion —Tampa, FL
- Full-time
- Background check
- Spanish
- Computer literacy
Quick Apply
9d
Intake/Care Coordinator
Comfort Home Health Agency Inc —Tampa, FL
- $20 - $35 an hour
- Full-time
- Home Health
- Data entry
- Entry level
Quick Apply
5d
Overnight Emergency Response Center Coordinator
HighGround —Tampa, FL
- $23 - $26 an hour
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- English
- Organizational skills
- Health savings account
- Paid holidays
Quick Apply
Service Coordinator I
Daikin Applied —Tampa, FL
- $23.65 - $37.68 an hour
- Full-time
- OSHA
- Mid-level
- Office
- Paid holidays
- Health insurance
Call Center Scheduling Coordinator
Tampa Family Health Centers —Tampa, FL
- Full-time
- HIPAA
- High school diploma or GED
- Communication skills
- AD&D insurance
- Paid holidays
Quick Apply
Virtual Care Coordinator
Moffitt Cancer Center —Tampa, FL
- $20.64 - $31.47 an hour
- Full-time
- Hybrid work
- Clinic experience
- Outpatient experience
- 3 years
SR SCHEDULING COORD NEW PATIENT
Moffitt Cancer Center —Tampa, FL
- $18.19 - $27.83 an hour
- Full-time
- Medical office experience
- Mid-level
- High school diploma or GED
PROCEDURE SCHEDULING COORDINATOR
Biospine Holding Company, LLC —Tampa, FL
- $18 - $20 an hour
- Microsoft Excel
- Microsoft Outlook
- Surgery
Quick Apply
Patient Access Insurance Coordinator
Shriners Hospitals for Children —Tampa, FL
- Online Application
- Remote
- 18 years or older
- Mid-level
- 3 years
17h
FACULTY ADMINISTRATIVE COORDINATOR
Moffitt Cancer Center —Tampa, FL
- $21.65 - $33.05 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
7d
Office Coordinator
Inland Homebuilding Group —Tampa, FL
- $25.00 - $28.50 an hour
- Full-time
- Office
- Entry level
Quick Apply
HEALTH UNIT COORDINATOR
Moffitt Cancer Center —Tampa, FL
- $17.97 - $27.16 an hour
- Full-time
- Hospital
- Inpatient
- High school diploma or GED
7d
Part-Time Remote Practice Administrative Coordinator
Center for Family and Behavioral Health —Tampa, FL
- From $18 an hour
- Part-time
- Hybrid work
- Medical office experience
- HIPAA
- Administrative experience
- Work from home
- Flexible schedule
Quick Apply
6d
Patient Coordinator
Angels Care Home Health —Tampa, FL
- $21 - $24 an hour
- Full-time
- Home Health
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
Patient Experience Administrator (part time)
The Florida Psychiatric Center —Tampa, FL
- $20 - $25 an hour
- Full-time
- Bilingual
- Psychiatry
- HIPAA
Quick Apply
PATIENT ACCESS SCHEDULING COORD SR FLOAT
Moffitt Cancer Center —Tampa, FL
- $18.19 - $27.83 an hour
- Full-time
- Hospital
- Mid-level

I want to receive the latest job alert for scheduling coordinator in tampa fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

scheduling coordinator jobs near tampa fl

Executive Assistant & Proposal Coordinator

Granite Communications and Security -
Lutz, FL

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year
8 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Executive administrative support
Bachelor's degree
Data entry
Contracts
Communications
Business Administration

Full Job Description

Pay: $60,000 - $65,000 per year (DOE)

Job Type/Location: Full-Time (Salary Exempt), On-Site | Lutz, FL

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Proposal Coordinator to join our growing team. This multifaceted role combines executive-level administrative support, proposal development, project coordination, and operational administration to ensure the efficient functioning of our organization.

The ideal candidate is a skilled communicator who thrives in a fast-paced environment, can seamlessly manage competing priorities, and enjoys supporting leadership while coordinating critical business processes. This individual will serve as a trusted resource for executives and department leaders, helping streamline operations, maintain accountability, and support business growth through accurate proposal development and administrative excellence.

Your work will directly support executive leadership, estimating, sales, operations, and service teams while contributing to organizational efficiency and the successful acquisition of new business opportunities.

Role Responsibilities

Executive & Administrative Support

Provide high-level administrative support to executives, department leads, and management teams.
Manage executive calendars, schedule meetings, appointments, and coordinate internal and external communications.
Prepare meeting agendas, record meeting notes, and distribute action items and follow-up tasks.
Coordinate travel arrangements, lodging, and expense reporting when required.
Draft, edit, and proofread correspondence, reports, presentations, and business communications.
Handle confidential and sensitive information with professionalism and discretion.
Assist leadership with strategic initiatives, special projects, and priority assignments.
Serve as a liaison between executives and internal departments to ensure timely communication and completion of action items.
Monitor executive priorities and proactively identify scheduling conflicts, risks, or missed deadlines.

Proposal & Document Development

Write, edit, format, and coordinate proposals and other business documents.
Collaborate with estimating, sales, and operations teams to gather information and prepare polished, accurate submissions.
Maintain and update proposal templates, content libraries, and standard documentation to improve efficiency and consistency.
Develop and manage proposals, including non-bid packages, CASF ISP proposals, and primary proposal packages.
Prepare and manage contract agreements and supporting documentation.
Maintain contract boards, updates, document verification, milestone tracking, and completion status reporting.
Create ISP budget templates and support ISP contract conversion processes.
Ensure proposal deadlines and submission requirements are accurately tracked and completed.

Administrative Operations Support

Assist with scheduling, document management, data entry, filing, and general office administration.
Prepare reports, track deadlines, and facilitate interdepartmental communication.
Process incoming PT requests and coordinate workflow assignments.
Convert emails, Microsoft Teams conversations, and meeting notes into actionable Monday.com tasks.
Assign ownership, priorities, due dates, job numbers, and establish project folders as needed.
Maintain board statuses, workflows, priorities, and project documentation.
Identify ownership gaps, unresolved items, and process bottlenecks and communicate findings to leadership.
Assist with onboarding activities, company documentation, and administrative process improvements.

Metrics Tracking & Reporting

Collect, track, analyze, and report departmental KPIs and weekly/monthly performance metrics.
Maintain dashboards, reports, and spreadsheets that provide visibility for leadership decision-making.
Monitor proposal activity, success rates, workloads, timelines, and operational performance indicators.
Assist leadership with preparing operational, financial, and project performance reports.
Support process improvement initiatives through data collection and performance analysis.

Cross-Department Support & Special Projects

Coordinate with Estimating, Design, Operations, Sales, Service, and Executive Management teams.
Support company-wide initiatives and cross-functional projects.
Assist with workflow questions, process documentation, and team training.
Share process knowledge and best practices with team members.
Learn and execute unfamiliar tasks by coordinating with appropriate subject matter experts.
Participate in recruiting activities, including scheduling interviews and assisting with candidate evaluation when needed.
Support company events, meetings, and special organizational initiatives.

Qualifications

Education

Bachelor's Degree preferred in Business Administration, Communications, English, Management, or a related field.
Equivalent professional experience will be considered.
3+ years of experience in executive assistance, administrative support, proposal coordination, project coordination, or technical writing.
Experience in construction, telecommunications, low-voltage, utility, or related industries is preferred.

Skills

Exceptional written, verbal, and interpersonal communication skills.
Strong executive-level organizational and time management abilities.
Ability to manage multiple priorities with competing deadlines.
High attention to detail and commitment to accuracy.
Professional discretion and ability to handle confidential information.
Strong critical thinking, problem-solving, and decision-making skills.
Ability to work independently while collaborating effectively across departments.
Proactive mindset with strong follow-through and accountability.

Technical Proficiency

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Monday.com experience preferred.
BuilderTrend experience preferred.
Familiarity with Procore, SharePoint, and project management platforms is beneficial.
Experience managing calendars, reports, presentations, and workflow systems.
Comfortable learning new software platforms and operational systems.

Work Location

On-Site | Lutz, Florida

Compensation

$60,000 - $65,000 salary based on experience and qualifications.

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off (PTO)

Equal Opportunity Employer

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, veteran status, or any other protected characteristic under applicable law.

Additional Requirements

Skills assessment will be administered during the interview process.
Professional references required.
Background check required.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

What is your current zip code?
How many years of experience do you have in construction, low-voltage, or related industries?

Experience:

proposal writing, or technical writing.: 1 year (Preferred)
Monday.com: 1 year (Preferred)
Contracts: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

scheduling coordinator jobs in tampa fl

Executive Assistant & Proposal Coordinator

HEDIS and Quality Specialist

Home Health Coordinator

Dental Treatment Coordinator

MemoryWorkx Intake Coordinator

Intake/Care Coordinator

Overnight Emergency Response Center Coordinator

Service Coordinator I

Call Center Scheduling Coordinator

Virtual Care Coordinator

SR SCHEDULING COORD NEW PATIENT

PROCEDURE SCHEDULING COORDINATOR

Patient Access Insurance Coordinator

FACULTY ADMINISTRATIVE COORDINATOR

Office Coordinator

HEALTH UNIT COORDINATOR

Part-Time Remote Practice Administrative Coordinator

Patient Coordinator

Patient Experience Administrator (part time)

PATIENT ACCESS SCHEDULING COORD SR FLOAT

I want to receive the latest job alert for scheduling coordinator in tampa fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected