Top 432 Administrative coordinator Jobs in Teaneck Nj

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
7d
Experienced Scheduling Coordinator
National Action Network Inc —New York, NY
- From $55,000 a year
- 8 hour shift
- Google Workspace
- Microsoft Outlook
- Customer service
- Flexible spending account
- Employee assistance program
Quick Apply
Safety Administrative Coordinator
Sigma Stretch Film —Lyndhurst, NJ
- $20 - $21 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Part-Time Operations & Coordination Coordinator
Wize Management llc —Cresskill, NJ
- $21 - $24 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- Continuous improvement
Quick Apply
Administrative Coordinator
P3 Properties —East Rutherford, NJ
- $27 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health savings account
- Health insurance
Quick Apply
3d
Sales Support Coordinator (Part-time)
Samsung Biologics America —Ridgefield Park, NJ
- $25 an hour
- Part-time
- Office
- Administrative experience
- Bachelor's degree
Quick Apply
6d
Office Manager, Estimating Coordinator (Construction/Flooring Industry)
New York Flooring Inc —Garden City Park, NY
- From $65,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
Salon Coordinator
Hair Dimension Salons —Bronxville, NY
- $18 - $21 an hour
- Part-time
- Customer service
- Mid-level
- In-person
- Paid time off
Quick Apply
Dental office receptionist and treatment coordinator (with experience only)
SmileWorks Dentistry & Orthodontics —New York, NY
- $20 - $25 an hour
- Part-time
- Bilingual
- Dental office
- English
- 401(k)
- Paid time off
Quick Apply
Early Childhood Program Coordinator
Family Services of Westchester —Tarrytown, NY
- $60,000 a year
- Online Application
- Background check
- Spanish
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
Finance and Administrative Coordinator
The Smoke Rise Club, Inc. —Kinnelon, NJ
- $40,000 - $54,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee discount
- Opportunities for advancement
Quick Apply
9d
Patient Care Coordinator / Medical Front Desk Associate
Neurokin —Westfield, NJ
- $17 - $20 an hour
- Full-time
- Medical office experience
- Administrative experience
- High school diploma or GED
- Paid time off
Quick Apply
3d
Workplace Experience Coordinator
Hines —New York, NY
- $54,000 - $57,000 a year
- Contract
- Hospitality
- Ability to walk for extended periods
- Computer literacy
Administrative Coordinator (Real Estate)
CFS —New York, NY
- $55,000 - $75,000 a year
- Mid-level
- Office
2d
Medical Office Coordinator/Facilitator (Bilingual: Cantonese)
POD Health —Brooklyn, NY
- $20 - $22 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Continuous improvement
- Paid holidays
- Health insurance
Quick Apply
8d
Administrative Coordinator
FTC Kids —Little Falls, NJ
- $26 - $32 an hour
- Full-time
- Background check
- HIPAA
- English
- Tuition reimbursement
- Retirement plan
Office Coordinator
Preventive Plus —Paramus, NJ
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Litigation & Estate Administration Paralegal - Legal Coordinator
Willis Law Group LLC —Hackensack, NJ
- $80,000 - $95,000 a year
- Mid-level
- Bachelor's degree
- Communication skills
Quick Apply
Executive Administrative Coordinator
REALTY ONE GROUP NJ —Clifton, NJ
- $25 - $35 an hour
- 8 hour shift
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Business Office Coordinator
Vanguard ASC (10942) —Maywood, NJ
- $28 - $39 an hour
- Full-time
- Surgery
- Mid-level
- Office
- Health savings account
- AD&D insurance
5d

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$65,000 - $85,000 a year
7 days ago

Qualifications

Accounting experience within construction industry
Microsoft Excel
Microsoft Outlook
Phone communication
Basic math
Construction industry experience
Conflict management
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Language Skills

Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees.

Mathematical Skills

Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner.

Certificates, Licenses, Registrations

None required.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organizations facilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy.

Work Week

Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.

Quick Apply

Refine Your Search

administrative coordinator jobs in teaneck nj

Construction Administrative Coordinator

Experienced Scheduling Coordinator

Safety Administrative Coordinator

Part-Time Operations & Coordination Coordinator

Administrative Coordinator

Sales Support Coordinator (Part-time)

Office Manager, Estimating Coordinator (Construction/Flooring Industry)

Salon Coordinator

Dental office receptionist and treatment coordinator (with experience only)

Early Childhood Program Coordinator

Finance and Administrative Coordinator

Patient Care Coordinator / Medical Front Desk Associate

Workplace Experience Coordinator

Administrative Coordinator (Real Estate)

Medical Office Coordinator/Facilitator (Bilingual: Cantonese)

Administrative Coordinator

Office Coordinator

Litigation & Estate Administration Paralegal - Legal Coordinator

Executive Administrative Coordinator

Business Office Coordinator

I want to receive the latest job alert for administrative coordinator in teaneck nj

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