Top 2 construction administrator Jobs in temecula ca

Administrative Manager
Sciens Building Solutions —Vista, CA
- $80,000 - $90,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Paid holidays
- Disability insurance
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Plumbing Office Administrator
Independent Plumbing And Drain Inc —Oceanside, CA
- $20 - $25 an hour
- Email
- Google Workspace
- Employment & labor law
- Mid-level
- Paid holidays
- Health insurance
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Administrative Manager

Sciens Building Solutions -
Vista, CA

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Office supply management
Vendor relationship building
Practicing in a sourcing or procurement role
Customer communication
Staff supervision
Office activity coordination
Team supervision
Accounts receivable management
Customer service
Standard Operating Procedures (SOPs) implementation
Filing
Executive administrative support
Mid-level
Improving operational efficiency
High school diploma or GED
Invoice payment processing
Task prioritization
Mail management
Vendor relationship management
Office supply ordering
Organizational skills
Interdisciplinary policy and procedure development
HR support
Corporate event planning
Productivity software
Managing executive calendars
Task assignment
Tracking inventory levels
Communication skills
Policy Development

Full Job Description

THE POSITION IN A NUTSHELL
Sciens Building Solutions seeks an Administrative Manager to join its fun and rapidly growing team. The Administrative Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. This person is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. We are looking for an energetic professional who doesn't mind wearing multiple hats. The role requires experience in handling a wide range of administrative and executive support-related tasks and someone who is able to work independently with little or no supervision. You should be well-organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

WHAT YOU’LL BE DOING (and doing well!)

Act as point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
Accounts Payable
Accounts Receivable - Construction Billing (AIA Billing)
Process Payroll (includes about 5-10% of Certified Payroll)
Organize office operations and procedures, and schedule meetings and appointments.
Partner with People & Culture (HR) to maintain office policies, as necessary.
Coordinate with IT department on all office equipment.
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
Provide general support to reception; assist with visitors.
May maintain Division leadership schedules, calendars and appointments.
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
Maintain office efficiency through planning and execution of equipment procurement, layouts, and office systems.
Develop and implement office policies by setting up procedures and standards to guide office operations.
Ensure that results are measured against standards, while making necessary changes along the way.
Review and analyze special projects and keep leadership properly informed.
Develop standards and promote activities that enhance operational procedures.
Participate actively in the planning and execution of company events, such as annual holiday party.
Monitor and maintain office supplies inventory; review and approve office supply acquisitions.
Help ensure all employees embrace our safety culture and comply with all safety initiatives.

WHAT WE LIKE ABOUT YOU

High school diploma.
2-5 years of proven office/administrative management experience.
Excellent written and verbal communication skills.
Excellent interpersonal and customer service skills.
Excellent time management skills and the ability to multi-task and prioritize work; strong organization and planning skills.
Attention to detail and problem-solving skills.
Basic knowledge of accounting, data, administrative, human resources, and business practices and procedures.
Basic understanding of administrative and clerical procedures and systems.
Proficient with Microsoft Office Suite or related software.

WHAT WE’RE BRINGING TO THE TABLE

Competitive salary based on qualifications.
Paid time off plan and holidays.
401(k) matching.
Short term and long-term disability.
Medical, dental, and vision plans with options.
Life insurance.
Professional career development opportunities.

$80,000-$90,000 DOE

Quick Apply

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construction administrator jobs in temecula ca

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