Top 17 Executive assistant to ceo Jobs in Tempe Az

Executive/ HR Assistant
CVAM, CardioVascular Associates of Mesa, P.C. —Mesa, AZ
- From $27 an hour
- Part-time
- Private practice
- Writing skills
- Medical office experience
- Paid time off
Quick Apply
1d
Executive Assistant to the CEO
HDI Global Insurance Company —Scottsdale, AZ
- $105,000 - $120,000 a year
- Background check
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Commuter assistance
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4d
Executive Assistant to the CEO
ADAR Technologies —Scottsdale, AZ
- $70,000 - $88,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Mid-level
- Health insurance
- 401(k)
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Executive Personal Assistant to the CEO
Canyon GBS —Mesa, AZ
- $80,000 - $100,000 a year
- Weekends as needed
- Hybrid work
- Sales
- Research
- Mid-level
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19h
Executive Assistant
Wolverine Builders Inc —Mesa, AZ
- $75,000 - $110,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Assistant to the CEO
Read Better Be Better —Phoenix, AZ
- $24 - $31 an hour
- Part-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Dental insurance
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11d
Manager, Office (CEO)
StandardAero —Scottsdale, AZ
- Full-time
- Research
- Office
- Travel
- AD&D insurance
- Disability insurance
9d
Executive Assistant
P B BELL ASSET MANAGEMENT INC —Scottsdale, AZ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Dental insurance
Executive Assistant
Barrett-Jackson Auction Co, LLC —Scottsdale, AZ
- Full-time
- 5 years
- Office
- Bachelor's degree
Quick Apply
12d
Executive Assistant
Verra Mobility —Mesa, AZ
- Microsoft Outlook
- 5 years
- Office
Executive Assistant - Part-Time
Resilient Health —Phoenix, AZ
- $30 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Research

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Executive Assistant to the CEO
ADAR Technologies —Scottsdale, AZ
Relevant education or training in business administration, management, or a related field is preferred. Advanced proficiency in productivity and collaboration…
$70,000 - $88,000 a year
Quick Apply
Executive Assistant to the CEO
HDI Global Insurance Company —Scottsdale, AZ
Testing will be conducted in compliance with applicable state and local laws. Screen and prioritize incoming communications and requests.
$105,000 - $120,000 a year
Quick Apply
4d

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Executive Assistant to President & CEO - HYBRID
Big Brothers Big Sisters of Central Ohio Inc —Columbus, OH
Associate degree in Business Administration, Office Management, or a related field required; bachelor’s degree strongly preferred.
$55,000 - $60,000 a year
Quick Apply
Executive Assistant
Hill & Smith, Inc. —Columbus, OH
Coordinate and book travel arrangements for executives and new hires (flights, hotels, rental cars, itineraries). 401(k) with company match.
Quick Apply

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Executive/ HR Assistant

CVAM, CardioVascular Associates of Mesa, P.C. -
Mesa, AZ

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Job Details

Part-time
From $27 an hour
1 day ago

Benefits

Paid time off

Qualifications

Confidential information handling
Writing skills
Content writing
Executive administrative support
High school diploma or GED
EMR systems
Schedule creation
Managing executive calendars
Grammar Experience
Editing

Full Job Description

We are a private practice cardiology office located in the East Valley of Arizona, serving patients across the region. We’re seeking a highly trusted, detail-oriented professional to serve in a dual role capacity—supporting both executive leadership and core HR operations. This role requires strong discretion, excellent follow-through, and the ability to switch priorities seamlessly in a confidential healthcare-adjacent environment.

Job Summary
The Executive Assistant will report to the CEO and Director of HR. The successful candidate will manage executive scheduling and high-level administrative support, while maintaining strict confidentiality and supporting HR onboarding/offboarding processes, training coordination, payroll system support, document handling, and employment documentation workflows.

In the executive assistant capacity, the role will provide real-time and proactive support for meetings, executive note-taking/dictation, calendar coordination, and coordination of high-level internal corporate meetings. In the HR assistant capacity, the role will support onboarding and offboarding, HR training (including EMR training support), sensitive document filing, payroll administration workflow assistance, presentation creation for meetings and written/organized documentation for HR policies, procedures, and reporting.

Executive Assistant Responsibilities:
Maintain and update calendars with accuracy and urgency awareness.
Coordinate travel/meeting logistics and identify scheduling conflicts for CEO meetings.
Attend corporate and executive-level meetings. Dictate and transcribe notes from highly sensitive conversations with strict confidentiality.
Assist with capturing action items, follow-ups, and summaries for leadership.
Help set up partner meetings and high-level internal meetings.
Coordinate agenda preparation support, room/location readiness, attendee lists, and materials.
Assist with corporate events, including scheduling support and on-the-day coordination.
Support leadership requests related to executive priorities and time-sensitive needs.
Provide routine executive assistant duties such as document preparation, formatting, and organization.
Conduct limited errands within a 20-mile radius when needed.
Visit other office locations as required.
Serve as a trusted point of support with discretion, professionalism, and reliability.
Frequently act as a witness during employee-related conversations—ensure proper documentation practices and confidentiality protocols.

HR Assistant Responsibilities:
- Support onboarding workflows for new hires, including asset setup and access coordination.
- Support offboarding workflows, including return/removal of company assets and access as applicable.
- Maintain organized checklists and track completion milestones.
- Coordinate allocation of company assets (e.g., laptops, phone lines/devices, access credentials as appropriate).
- Ensure assets are properly returned and documented during offboarding.
- Track asset status using internal tools/spreadsheets/processes.
- Assist with scheduling and coordination of EMR training for new employees.
- Support tracking training completion and readiness prior to start dates.
- Coordinate with relevant leaders/trainers to ensure proper training documentation exists.
- Support the payroll workflow through the HR/payroll system as assigned.
- Help maintain employee data accuracy (as permitted by role and access).
- Ensure HR changes requiring payroll updates are submitted on time.
- Support new hire training processes beyond EMR (as defined by HR).
- Coordinate required onboarding tasks and verify completion of initial documentation.
- File, scan, maintain, and organize confidential HR documents accurately.
- Handle sensitive records with appropriate security practices.
- Maintain organized records for employee files in compliance with office procedures.
- Assist with writing and updating job descriptions, HR documents, reports, and policies/procedures.
- Dictate or transcribe highly sensitive content for corporate meetings when required.
- Produce clear, professional documents suitable for internal distribution.
- Produce reports as assigned for the CEO and Director of HR.
- Support HR projects and respond to requests with promptness and accuracy.
- Handle highly sensitive and confidential employment topics.
- Maintain professional communication and strict confidentiality in all interactions.

Works closely with:
- Department leadership and managers
- Administrative and clinical teams (as relevant to scheduling and onboarding needs)
- Payroll processing function (internal or external, depending on office process)

Required Qualifications:
- Professional Administrative Experience
- Proven experience as an executive assistant and/or HR support role (or equivalent combined administrative and HR experience).
- Demonstrated ability to handle highly confidential employee information with discretion.
- Comfortable acting as a witness in employee conversations while maintaining strict confidentiality.
- Excellent verbal and written communication skills.
- Strong grammar and ability to draft and edit professional documentation.
- Proven success managing calendars, meeting logistics, and competing priorities.
- Strong attention to detail in scheduling, confirmations, and meeting preparation.
- Comfortable using office technology and HR/administrative systems (EMR training coordination experience preferred).
- Ability to learn HR/payroll workflows quickly.
- Highly dependable with strong follow-through.
- Professional demeanor in fast-paced, healthcare-adjacent environment.

Preferred Qualifications
- Experience in healthcare administration, cardiology practice, or multi-office medical administration.
- Experience supporting onboarding/offboarding processes and HR documentation management.
- Familiarity with EMR training workflows (even if not directly implementing the EMR).
- Experience drafting job descriptions and internal HR policies/procedures.
- Experience coordinating corporate events and executive meeting logistics.

Work Location & Travel/Errand
- Primary location: East Valley, Arizona.
- Local errands and inter-office travel: required within approximately a 20-mile radius as needed for employee-related matters, witnessing conversations, or HR process completion.

Work Schedule
- Full-time schedule, Monday - Friday
- Flexibility may be required for meeting schedules, corporate events, or time-sensitive HR needs.

Pay: From $27.00 per hour

Benefits:

Paid time off

Work Location: In person

Quick Apply

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executive assistant to ceo jobs in tempe az

Executive/ HR Assistant

Executive Assistant to the CEO

Executive Assistant to the CEO

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Executive Assistant

Executive Assistant to the CEO

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Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant - Part-Time

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