Events Manager
Rose-Hulman Institute of Technology invites applications for the position of Events Manager within the Union & Student Activities Office. This position plays a vital role in enhancing the student experience outside the classroom by supporting the successful planning, coordination, and execution of a wide range of campus and community events. The Events Manager serves as the primary coordinator for reservations and event operations within the Student Union and Campus Chapel, managing both internal and external event requests and serving as the lead administrator of the Institute’s event management system. Working closely with campus partners, clients, and service providers, this position coordinates event logistics, room setups, audiovisual services, catering, and other special event requirements to ensure exceptional service and a seamless event experience.
The Events Manager is responsible for maintaining event-related inventories and organizing multiple storage areas within the Student Union. The role assists the Director with the recruitment, training, scheduling, and supervision of student employees, providing leadership and on-site oversight during event setups and operations. Additionally, the Events Manager works directly with external clients to coordinate site visits and manage contracts, insurance documentation, and other risk management requirements associated with facility use.
This position also supports the day-to-day operation and maintenance of the Student Union and Campus Chapel by identifying facility needs, submitting and monitoring work orders, coordinating equipment repairs, and facilitating routine maintenance and custodial activities. Administrative responsibilities include processing invoices, check requests, and purchasing card reconciliations; preparing and managing external contracts; and maintaining accurate and current information on internal and external websites related to the Student Union and Chapel. The Events Manager performs other duties as assigned in support of departmental goals and the Institute’s mission, contributing to a welcoming, engaging, and well-managed campus environment.
Qualified candidates will possess an associate degree in business, communications, marketing, or a related field, along with two to three years of experience in event planning, scheduling, facility operations, or venue management. Experience utilizing event management software and reservation systems is required. Candidates must demonstrate knowledge of risk management practices, contract administration, insurance requirements, and event safety protocols. The successful candidate will have the ability to effectively manage multiple priorities in a fast-paced environment while maintaining exceptional attention to detail and strong problem-solving skills. Excellent verbal, written, and interpersonal communication skills are essential, as is the ability to build positive relationships with a wide range of internal and external stakeholders. Strong analytical, organizational, and project management skills are required, with a proven ability to coordinate complex tasks and ensure successful event execution and operational efficiency.
In addition to these qualifications, preferred candidates will have a bachelor’s degree in business, communication, or marketing and three to five years of event planning, scheduling, and building management experience. Experience in higher education is strongly preferred. Experience using Cvent Event Diagramming is preferred. The ability to build collaborative relationships is highly desired, as is the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
At Rose-Hulman, your successes are celebrated in a welcoming, supportive, and flexible environment with a number of benefits and resources including a variety of health benefit options; voluntary benefits such as Group Accident and/or Group Critical Illness Insurance, Pet Insurance, and Caregiver Resources; participation in Tuition Exchange; a generous and flexible paid leave program and dedicated time for professional development. As a Rose-Hulman employee, you will also enjoy access to full-service fitness facilities and programming; a performing arts center featuring national touring acts and campus productions; and access to state-of-the-art labs, facilities, and equipment. All employees experience opportunities to have an impact on student lives and be part of a greater purpose through multidisciplinary project collaboration that can have a global impact as well as receiving continual encouragement and support of philanthropic and volunteer opportunities.
Consistently ranked No. 1 among U.S. engineering colleges by U.S. News & World Report, Rose-Hulman Institute of Technology is a STEM (Science, Technology, Engineering, and Mathematics) focused institution, whose students’ education and success are the nucleus of everything we strive for. We support and recognize excellence in teaching, learning, innovation, and intellectual growth of our students, faculty, and staff. Our campus culture is student-focused, welcoming, and inclusive. Here, we believe that every employee has a role to play in the mission of the institute: to provide our students with the world's best undergraduate science, engineering, and mathematics education in an environment of individual attention and support.
Located on the banks of the Wabash River and conveniently located within driving distance of seven major cities, Terre Haute is a vibrant community with a revitalized downtown, museums, parks, four higher ed institutions, a rich historical past, and dynamic food, music, and arts scene.
Salary range is $53,000 – $59,000. Salary is competitive. A higher salary may be negotiated based on experience and qualifications.
Rose-Hulman conducts background checks for all prospective employees, including criminal history, education, social media, employment, driving records, and reference checks, where relevant to job duties. The scope depends on the role's responsibilities and Institute necessity. Information from background checks will be used solely to assess a candidate's suitability for employment, ensuring a safe and productive workplace, and will be handled in compliance with federal and state laws.
Applications: Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website, jobs.rose-hulman.edu, will be accepted until the position is filled. Contact Human Resources via email, [email protected], for questions.
This position is not eligible for work visa sponsorship at this time.
EEO
Rose-Hulman Institute of Technology is an equal opportunity employer. It is the Institute’s policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.
