Top 51 Author assistant Jobs in Texas

Executive Assistant
Oceaneering —Houston, TX
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
3d
Front Office Assistant
Intensive Recovery Healing —McKinney, TX
- $20 - $22 an hour
- Part-time
- Microsoft PowerPoint
- Private practice
- Microsoft Excel
Quick Apply
20h
Patient Care Coordinator
Early Medical —Austin, TX
- $85,000 - $90,000 a year
- Remote
- 5 years
- Medical office experience
- Bachelor's degree
- Health savings account
- Disability insurance
Quick Apply
Assistant Acquisitions Editor
Daily Grace Enterprises, LLC —Spring, TX
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Office
- Bachelor's degree
- Contracts
- Profit sharing
- Paid parental leave
Quick Apply
Librarian
ALCUIN SCHOOL —Dallas, TX
- Weekends as needed
- School experience
- 18 years or older
- CPR Certification
5d
Library/Media Assistant Aide
Conroe Independent School District —Conroe, TX
- From $14 an hour
- High school
- Computer literacy
- High school diploma or GED
Assistant Professor of Research
University of Texas at Arlington —Arlington, TX
- From $320,000 a year
- Full-time
- Engineering
- University
- Doctor of Philosophy
- Health insurance
- Paid time off
Program Coordinator - TexasBarCLE
State Bar of Texas —Austin, TX
- $46,035 - $51,790 a year
- Full-time
- Microsoft Access
- Mid-level
- Travel
Executive Assistant 1 - Legal
Methodist Health System —Dallas, TX
- Full-time
- Mid-level
- Office
- 3 years
Accounting Supervisor
Permian Resources —Midland, TX
- Microsoft Excel
- Office
- Finance
Paralegal / Office Operations Administrator – JWL International Law Firm
JWL INTERNATIONAL —Dallas, TX
- Full-time
- Mid-level
- Databases
- Administrative experience
Agent Tuner
McKesson —Fort Worth, TX
- $101,600 - $169,400 a year
- Full-time
- Hybrid work
- 7 years
- Mid-level
- Office
- Wellness program
- Employee stock purchase plan
22h
Full-Stack Software Engineer
Inclusion Cloud —Dallas, TX
- Analysis skills
- Mentoring
- APIs
7d
Adobe Edge Delivery Services Engineer
Accenture —Austin, TX
- $59,100 - $196,000 a year
- Full-time
- JavaScript
- Mentoring
- US work authorization
- Paid holidays
- Disability insurance
13d
Research Area Specialist-Senior
University of Texas Health Science Center at San Antonio —San Antonio, TX
- 8 hour shift
- Microsoft Excel
- University
- Bachelor's degree
- AD&D insurance
- Paid holidays
Research Area Specialist-Senior
UT Health Science Center at San Antonio —San Antonio, TX
- 8 hour shift
- Microsoft Excel
- Mid-level
- University
- AD&D insurance
- Paid holidays
AI Cybersecurity Engineer
Upbound Group —Plano, TX
- Azure
- System design
- Office
Chief AI Officer (Remote or Hybrid)
Custom Information Services —Texas
- Email
- Remote
- Computer Science
- 5 years
- HIPAA
- Dental insurance
- Paid time off
Controls Engineer, Data Center Engineering
Apple —Dallas, TX
- 5 years
- Continuous improvement
- Mentoring
Assistant General Manager
Shake Shack —Leander, TX
- Full-time
- Sales
- Fast casual restaurant
- Mid-level
- Paid parental leave
- Disability insurance
11d

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Executive Assistant

Oceaneering -
Houston, TX

Apply Now

Job Details

Full-time
3 days ago

Qualifications

Confidential information handling
Microsoft Excel
Phone communication
Executive administrative support
High school diploma or GED
Productivity software
Stakeholder relationship building

Full Job Description

Overview

The IT department at Oceaneering is an international team who supports all of the Oceaneering business segments and whose Chief Information Technology Leader (CITO) is based in Houston. The IT leadership team (ITLT) is comprised of the CITO and her six direct reports. The extended IT team is a team of more than 300 people who reside in various global locations.

Position Summary

The Administrative Assistant role has been created to provide administrative, operational, coordination, and communications support primarily to the CITO and her IT leadership team and to the broader IT organization to help ensure effective execution of business priorities .

REQUIRED

High School Diploma
Administrative Assistant experience (preferably supporting an IT team)
Proficiency in Microsoft Office (Word, Excel, and advanced PowerPoint skills)
Experience with standard email and internet systems
Must be able to maintain confidentiality with sensitive information
Excellent oral and written communication skills
Excellent telephone skills
Evidence of strong organizational skills

DESIRED

Associates Degree preferred
Experience working for senior level managers (Director and above)
Experience in related industry
Three years of project support and planning/scheduling experience.
PeopleSoft and Visio experience (but not required)
Working knowledge of document control systems and project design
Experience working with ERP and Copilot (but not required)

Knowledge, Skills, Abilities and Other Characteristics

Ability to effectively manage time and establish priorities
Build relationships with people whose assistance, cooperation, and support may be needed
Provide/develop appropriate documentation to track progress of team initiatives
Anticipate and prepare for upcoming events ensuring adequate resources are available
Ability to be engaging and welcoming to visitors with a professional demeanor
Ability to author meeting minutes, reports, business correspondence and procedures as directed.
Must be able to communicate effectively and professionally by email and verbally
Must foster and adhere to a professional and respectful culture
Must be able to work under stress and be accepting of an environment that is changing and maturing

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

Almost exclusively indoors during the day and occasionally at night
Occasional exposure to airborne dust in the work place
Work surface is stable (flat)

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.

OCCASIONAL

FREQUENT

CONSTANT

Lift up to 20 pounds
Climbing, stooping, kneeling, squatting, and reaching

Lift up to 10 pounds
Standing

Repetitive movements of arms and hands
Sit with back supported

Duration and Status

This is a permanent position. The role will be hybrid, with the expectation that for now, the person must come to the office on Tuesdays and Wednesdays. In the future, this role may be required to work from the office all five days of the week.

Duties and Responsibilities

Executive Scheduling Support: Work directly with the CITO to proactively manage her calendar, priorities, and scheduling requirements to maximize leadership effectiveness and align with strategic objectives.
Administrative: Assist the team with meetings, workshops, strategic planning sessions, and other leadership group meetings and offsites. This includes coordinating agendas, pre-read materials, decision documentation, follow-up activities, and arranging catering for leadership workshops, meetings, and other project meetings as needed. Act as a point of contact for visitors and workshop attendees.
Logistics Support: Assist the ITLT in arranging travel, accommodations, and expense reporting (if needed) afterward. Act as a point of contact to assist in resolving any issues that arise during travel.
Communication: Support the CITO and ITLT in preparing, coordinating, formatting, and distributing communications, project updates, organizational announcements, presentations, and leadership messaging.
Stakeholder Engagement: Build and maintain productive working relationships with executive assistants, leadership teams, business stakeholders, and external partners to facilitate effective communication and collaboration.
Operational Coordination: Provide operational support for the CITO and IT Leadership Team by coordinating activities across IT, Finance, Procurement, HR, Supply Chain, and other business functions. Track and follow up on requests, deliverables, and administrative activities to help ensure timely completion of leadership priorities.
Reporting: Support the CITO in generating management reports and assist in preparing presentations for leadership and project sponsors.
Leadership Priorities & Documentation: Work with the ITLT to monitor and track leadership priorities and key deliverables, supporting timely execution and visibility into organizational commitments. Organize, maintain, and update related documentation (e.g., meeting minutes, agendas, action item logs, deliverables, key follow-up items, decision records, and status reports) in Microsoft Teams, SharePoint, project management systems, shared drives, or other enterprise systems.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
Support the CITO with other administrative tasks as needed on a daily basis.

Reporting Relationship

Reports to the VP & Chief Information Technology Officer (CITO).

Supervisory Responsibilities

This position has NO supervisory responsibilities.

Location

Role requires onsite attendance on Tuesdays and Wednesdays, initially, but must be open to onsite attendance five days a week in the future. Remote working permitted initially on Mondays, Thursdays, and Fridays.

Apply Now

Refine Your Search

author assistant jobs in texas

Executive Assistant

Front Office Assistant

Patient Care Coordinator

Assistant Acquisitions Editor

Librarian

Library/Media Assistant Aide

Assistant Professor of Research

Program Coordinator - TexasBarCLE

Executive Assistant 1 - Legal

Accounting Supervisor

Paralegal / Office Operations Administrator – JWL International Law Firm

Agent Tuner

Full-Stack Software Engineer

Adobe Edge Delivery Services Engineer

Research Area Specialist-Senior

Research Area Specialist-Senior

AI Cybersecurity Engineer

Chief AI Officer (Remote or Hybrid)

Controls Engineer, Data Center Engineering

Assistant General Manager

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