Job Description
Job Title: Human Resources Specialist
Assignment: Human Resources
Reports To: Director
Evaluated By: Director
FLSA Status: Non-Exempt
Wage: $31.51 - $41.46 per hour (Legacy Class K)
- The salary reflected is based on the current salary schedule. Compensation is subject to change upon ratification and implementation of the 2026-29 Collective Bargaining Agreement. Any negotiated salary adjustments, including retroactive adjustments if applicable, will be applied in accordance with the terms of the ratified agreement.
JOB SUMMARY
The Human Resources Specialist provides advanced operational, and administrative support to ensure the effective day-to-day functioning of assigned departments. This position is designed as a high-skill, high-trust role supporting complex workflows, compliance requirements, and service delivery across Human Resources.
The Human Resources Specialist serves as a departmental backbone, coordinating systems, records, communications, and processes that require accuracy, discretion, and sound professional judgment. This role operates with a high degree of independence, supports leadership initiatives, and functions as a key internal liaison with staff, partners, and external agencies. This position requires a demonstrated commitment to equitable and inclusive practices and the ability to work effectively with diverse populations. Bilingual proficiency in English and Spanish is required for this position.
In addition, the Human Resources Specialist applies bilingual and translation skills, as needed by assignment, to support effective communication, language access, and equitable service delivery. This may include oral interpretation during meetings and conversations, as well as written translation of documents, communications, and materials related to operations, personnel, and agency functions. The position requires professionalism, confidentiality, and cultural competence when providing language support in high-stakes or sensitive contexts.
Given the need to be readily available for our staff and the component school districts we serve, this position is considered on-sight work, with some remote work possible.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.
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Provides advanced administrative, technical, and operational support to department leadership.
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Coordinates complex workflows, timelines, and deliverables across multiple initiatives or projects.
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Supports implementation of department programs, services, and initiatives at the agency, regional, or district level.
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Maintains effective communication between departments, leadership, partner agencies, and external stakeholders.
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Participates in meetings, workgroups, and planning sessions as assigned.
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Maintains accurate, complete, and confidential records in compliance with legal, regulatory, and organizational requirements.
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Manages electronic and physical filing systems; ensures records are current, organized, and compliance audit-ready.
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Monitors deadlines, renewal dates, and compliance requirements related to licenses, certifications, access credentials, or system authorizations.
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Enters, updates, and validates data in enterprise systems and databases.
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Generates reports, summaries, and data compilations for leadership and external agencies.
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Supports compliance with applicable laws, policies, contracts, and collective bargaining agreements relevant to assignment.
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Processes and tracks documentation related to personnel actions, system access, contracts, authorizations, or program participation.
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Coordinates required reporting to state or regulatory agencies.
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Assists with onboarding, transitions, and offboarding processes, as applicable to assignment.
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Supports compliance audits, reviews, and internal controls by maintaining documentation and responding to information requests.
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Serves as a knowledgeable point of contact for staff inquiries related to department operations, processes, and requirements.
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Interprets policies, procedures, and information for internal and external stakeholders.
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Communicates clearly and professionally in written and verbal formats, including in complex or sensitive situations.
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Applies bilingual communication, translation, and interpretation skills, as needed by assignment, to support effective communication between staff, leadership, employees, families, and external partners.
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Support communication to employees in a variety of print, digital, and interpersonal ways; tasks may include creating company newsletters and hosting meetings in English and Spanish.
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Support the HR team in research, development, drafting, publication, and distribution of the employee handbook.
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Provides oral interpretation during meetings, conversations, and work sessions, including sensitive or confidential discussions such as personnel matters, investigations, disciplinary meetings, and grievance-related processes, as appropriate to role and training.
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Translates written materials, correspondence, forms, agreements, collective bargaining agreement (CBA), and operational documents which may be specific to assignment to ensure clarity, understanding, and access for limited-English-proficient stakeholders.
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Supports language access requirements by facilitating clear, accurate, and professional communication consistent with agency policies, equity commitments, and legal obligations.
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Exercises discretion, confidentiality, and professional judgment when providing translation specific to assignment or interpretation services involving sensitive information.
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Prepares correspondence, memoranda, agendas, meeting minutes, and operational documentation.
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Works collaboratively with peers to strengthen departmental effectiveness and service delivery.
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Prioritizes assignments and projects with minimal supervision.
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Identifies process improvements and operational efficiencies.
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Maintains a high level of confidentiality and professional discretion.
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Engages in continuous professional learning to maintain current knowledge and skills.
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Completes work accurately, timely, and in accordance with established procedures.
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Follows agency policies and supports others in doing the same.
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Reports safety, sanitary and fire hazards immediately to the supervisor.
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Interacts thoughtfully and courteously with students, staff, administrators, and parents and resolves conflict in a professional manner.
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Communicates clearly with coworkers and other staff.
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Dress professionally and appropriately for the position. Refer to the Staff Dress code in the Employee Handbook.
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Understands, follows, and applies all relevant ESD policies and procedures
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Provide impeccable customer service.
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Appropriately maintains and secures confidential records and inquiries.
- Professionally represents the school and the ESD in interactions with parents, community, staff, and students.
- Maintains and secures confidential records and information in accordance with applicable laws and policies.
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Attends work daily as assigned and is punctual.
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Adheres to the daily schedule as assigned by the supervisor.
MARGINAL DUTIES AND RESPONSIBILITIES
Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.
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Attends staff meetings, training, and in-service opportunities to remain informed of organizational procedures, systems, and priorities.
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Provides operational or administrative coverage for other staff during absences or peak workload periods, consistent with skills and training.
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Assists with special projects or short-term assignments that support departmental continuity and service delivery.
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Performs other incidental duties as assigned that are consistent with the scope and level of the classification.
SUPERVISORY RESPONSIBILITIES
All ESD employees have some responsibility for supervising students and assisting in maintaining a safe environment.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the knowledge, skills, and abilities needed for successful performance. An equivalent combination of education, training, certification, and experience that provides the required competencies may be considered. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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High school diploma or General Education Diploma (GED) required.
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Associate’s degree or other post-secondary education and/or training preferred.
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Minimum of three years of professional experience providing advanced administrative, operational, fiscal, or human resources support, or equivalent experience performing core job functions.
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Experience with employee communications, website content management, graphic design software (e.g., Canva), or digital communication platforms is preferred.
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Ability to effectively use enterprise administrative, human resources, and/or financial systems to enter, maintain, verify, and report data.
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Ability to identify, analyze, and resolve operational, procedural, or workflow issues within fiscal and human resources functions.
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Ability to learn and adapt to new administrative systems, platforms, and compliance requirements relevant to assignment.
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Advanced knowledge of computer usage and ability to use standard school software, internet applications, email, spreadsheets, accounting programs, and word processing software.
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Ability to communicate fluently in English, both orally and in writing, is required. Ability to pass a language proficiency test within 60 days of hire.
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Ability to communicate fluently in Spanish, both orally and in writing is required. Ability to pass a language proficiency test within 60 days of hire..
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Ability to respond effectively to inquiries or complaints from students, parents, staff, and community members.
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Works well with individuals from diverse backgrounds.
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Demonstrates strong interpersonal skills, including maintaining confidentiality, listening without interrupting, managing emotions, remaining open to others’ ideas, and contributing to a positive team environment.
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Ability to communicate appropriately with students, teachers, administrators, staff, parents, vendors, law enforcement, and other community agencies.
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Ability to organize work effectively and manage multiple tasks simultaneously.
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Ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals.
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Ability to compute rates, ratios, and percentages and to draw and interpret bar graphs.
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Ability to handle large amounts of money and accurately document financial transactions.
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Ability to perform low-level accounting functions.
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Certificates as determined by the ESD.
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Valid Oregon Driver’s License.
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Criminal Justice fingerprint clearance and successful completion of the ESD background screening process.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is frequently required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, ability to adjust focus and peripheral vision.
Physical Requirements:
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N = NEVER Not Present
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O = OCCASIONALLY Occurs up 1/3 of the time
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F = FREQUENTLY Occurs 1/3 to 2/3 of the time
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C = CONSTANTLY Occurs 2/3 or more of the time
Single Grasping
F
Lifting 25 lbs
O
Pushing and Pulling
O
Lifting 50 lbs
O
Fine Manipulation
F
Lifting 75 lbs
N
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is in a school or educational office environment that combines standard office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc.) with the standard school setting. The noise level in the work environment is usually low to moderate and occasionally high depending upon student population and activities. May be exposed to bloodborne pathogens.
OTHER
Mandatory Child Abuse Reporting
As mandatory reporter (ORS.419b.010), you are required to immediately report to Law Enforcement and or Department of Human Services, any instances of suspected child abuse. See ESD Board Policy for reporting requirements.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The ESD may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable, pursuant to Collective Bargaining Agreement.
Prepared By: CAS Prepared Date: December 9, 2025
Reviewed By: CGJC Review Date: December 16, 2025
Approved By Committee: December 16,2025 Adopted Date: December 31, 2025
Agreement
I have read and received a copy of this job description. I understand the expectations required for this position and that a copy of this job description will become part of my personnel file.
______________________________________ _______________________________________
Employee Signature Date
