Top 318 Facilities assistant Jobs in The Villages Fl

Front Office Assistant
Law Office of Michelangelo Mortellaro —The Villages, FL
- $19 - $20 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Surgical First Assistant | Main Operating Room | Day Shift | Full Time
UF Health —Leesburg, FL
- Full-time
- Surgery
- BLS Certification
- English
Certified Occupational Therapy Assistant - Full time
Tender Touch Rehab Services —Ocala, FL
- Full-time
- Skilled nursing facility
- Organizational skills
- Associate's degree
- 401(k) matching
- Opportunities for advancement
Quick Apply
Home Health PTA Physical Therapist Assistant Full Time
Aveanna Healthcare —Ocala, FL
- $28 - $38 an hour
- Full-time
- CPR Certification
- BLS Certification
- Physical & Rehabilitation Medicine
- Employee stock purchase plan
- Paid holidays
Quick Apply
Physical Therapist Assistant - Full time
Tender Touch Rehab Services —Ocala, FL
- Full-time
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Organizational skills
- Continuing education credits
- Health insurance
Quick Apply
Assistant General Manager
Pizza Hut —Wildwood, FL
- $15.00 - $17.50 an hour
- Weekends as needed
- Mid-level
- Driver's License
- Quick service & fast food restaurant
- Disability insurance
- Health insurance
Quick Apply
Assistant Director of Clinical Services, RN Home Health
Pinnacle Home Care —The Villages, FL
- Full-time
- Nursing
- RN License
- BLS Certification
Quick Apply
4d
Food Service Assistant - 4 Hours
Lake County School District (FL) —Leesburg, FL
- $15.15 - $15.92 an hour
- Part-time
- Background check
- Military encouraged
- Public school
Office Assistant
AdventHealth Medical Group West Florida —Ocala, FL
- $15.69 - $25.10 an hour
- Full-time
- Background check
- High school diploma or GED
- Fingerprint clearance
- Paid parental leave
- Disability insurance
Assistant Facilities Manager
The Villages —Middleton, FL
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
4d
Companion Care Assistant
FirstLight Home Care Of Lake, Sumter, & Marion —The Villages, FL
- Serving
- Home Health
- Entry level
- Paid training
- Flexible schedule
Assistant Property Manager
The Villages —Middleton, FL
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Animal Care Assistant
Lake County Board of County Commissioners —Tavares, FL
- $16.00 - $23.30 an hour
- Weekends as needed
- Background check
- High school diploma or GED
- Driver's License
- Paid holidays
Quick Apply
9d
Medical Office Assistant
Smirnoff Neurology —Lady Lake, FL
- $18 - $21 an hour
- Full-time
- Customer service
- Neurology
- US work authorization
- Paid time off
- Paid sick time
Quick Apply
3d
Office Assistant
The Carport Company —Ocala, FL
- From $19 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- 401(k)
- Paid time off
Quick Apply
12d
Food Service Assistant - 5 Hours
Lake County School District (FL) —Leesburg, FL
- $15.15 - $15.92 an hour
- Part-time
- Background check
- Military encouraged
- Public school
3d
Maintenance Assistant (Healthcare)
Lady Lake Specialty Care Center —Lady Lake, FL
- Full-time
- Background check
- Skilled nursing facility
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Anatomic Pathology Lab Assistant | Leesburg Hospital Lab | Full-time | Days
UF Health —Leesburg, FL
- 8 hour shift
- Surgery
- Hospital
- Customer service
Business Office Assistant (Healthcare)
PeopleFirst Healthcare —The Villages, FL
- Full-time
- Skilled nursing facility
- Mid-level
- Office
- Disability insurance
- Dental insurance
Quick Apply
Regional Financial Operations Assistant
Acme Barricades —Leesburg, FL
- $65,000 - $75,000 a year
- Research
- Mid-level
- Analysis skills

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facilities assistant jobs near the villages fl

Front Office Assistant

Law Office of Michelangelo Mortellaro
The Villages, FL

Quick Apply

Job Details

Full-time
$19 - $20 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Word
Customer communication
Teamwork
Microsoft Outlook
Word embeddings
Administrative experience
High school diploma or GED
Legal case management

Full Job Description

Law Office of Michelangelo Mortellaro, P.A. has an employment opportunity available for a full-time Front Office Assistant. The hours for this position are 8:30 a.m. – 5:00 p.m.

Position Overview

Our firm is seeking a professional and highly organized Front Office Assistant to serve as the first point of contact for clients and potential clients. This position plays a critical role in the firm's daily operations and focuses heavily on managing incoming calls, coordinating client intake, and assigning matters to the appropriate case managers and attorneys.

This role also provides hands-on exposure to estate planning processes, including assisting with document execution as a witness and learning to draft basic advance directive documents under supervision.

The ideal candidate is detail-oriented, personable, and capable of managing a high-volume call environment while maintaining accuracy, professionalism, and excellent client service.

Key Responsibilities

Call Management and Client Intake

Answer and manage a high volume of incoming calls in a professional and efficient manner.
Identify client needs and direct inquiries to the appropriate team member, including attorneys and case managers.
Follow firm protocols for scheduling consultations.
Ensure all prospective client calls are properly handled and routed in accordance with firm procedures.
Provide general information about firm services without offering legal advice.

Matter Creation and Coordination

Create new matters within the firm’s case management system to the appropriate attorney based on practice area.
Ensure proper categorization, documentation, and status updates in the system.
Coordinate with internal departments to facilitate a smooth transition from intake to case management.
Monitor and follow up on unassigned or pending matters to ensure timely handling.

Document Execution and Drafting Support

Attend client signing appointments and serve as a witness for estate planning documents in accordance with firm procedures.
Assist in ensuring documents are properly executed, including coordination with notaries when necessary.
Learn to prepare and draft basic advance directive documents, including Durable Power of Attorney, Health Care Surrogate, and Living Will, under supervision.
Assist with preparing documents for scheduled signing appointments.

Administrative Support

Enter and maintain accurate client information within the firm’s case management system.
Upload and route incoming documents to the appropriate department.
Maintain detailed and accurate notes regarding client interactions.
Assist with scheduling and calendar coordination as needed.

Client Experience

Provide a professional and welcoming experience for all clients and visitors.
Communicate clearly and effectively with clients, demonstrating professionalism and discretion.
Handle sensitive information with confidentiality and care.

Work Environment

This position operates in a fast-paced, team-oriented law firm environment with a high volume of client interaction. The role requires consistent communication with attorneys, case managers, and administrative staff to support efficient firm operations.

Required Skills:

Customer service experience

Excellent written and oral communication

Microsoft Word, Outlook, document management and file management software application experience preferred

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Administrative Assistants & Receptionists: 1 year (Required)

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in the villages fl

Front Office Assistant

Surgical First Assistant | Main Operating Room | Day Shift | Full Time

Certified Occupational Therapy Assistant - Full time

Home Health PTA Physical Therapist Assistant Full Time

Physical Therapist Assistant - Full time

Assistant General Manager

Assistant Director of Clinical Services, RN Home Health

Food Service Assistant - 4 Hours

Office Assistant

Assistant Facilities Manager

Companion Care Assistant

Assistant Property Manager

Animal Care Assistant

Medical Office Assistant

Office Assistant

Food Service Assistant - 5 Hours

Maintenance Assistant (Healthcare)

Anatomic Pathology Lab Assistant | Leesburg Hospital Lab | Full-time | Days

Business Office Assistant (Healthcare)

Regional Financial Operations Assistant

I want to receive the latest job alert for facilities assistant in the villages fl

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