Top 66 Office assistant Jobs in The Villages Fl

Front Office Assistant
Law Office of Michelangelo Mortellaro —The Villages, FL
- $19 - $20 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
14d
Front Office Assistant
Miracle-Ear —The Villages, FL
- $18 an hour
- Full-time
- Inventory management
- Mid-level
- Windows
- Health savings account
- Paid holidays
Quick Apply
2d
Bookkeeper / Administrative Assistant
Cathy Boring AFSP —The Villages, FL
- $15 - $25 an hour
- Part-time
- Office
- Administrative experience
- QuickBooks
- Flexible schedule
Quick Apply
3d
Front Desk Receptionist
FLORIDA DERMATOLOGIC SURGERY AND AESTHETICS INSTITUTE, PA —The Villages, FL
- $16 - $18 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
6d
Front Desk Receptionist
SIMEDHealth —Lady Lake, FL
- Full-time
- Microsoft Outlook
- High school diploma or GED
- Clinic
- Profit sharing
- Health savings account
Quick Apply
Administrative Assistant I - Surveying Division
Clymer Farner Barley —The Villages, FL
- Full-time
- Office
- Administrative experience
- Organizational skills
Administrative Assistant
Trotter & Soulsby, PA —Wildwood, FL
- From $18 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
11d
Receptionist - State Farm Agent Team Member
Bradley Blessing - State Farm Agent —Belleview, FL
- $40,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health insurance
Quick Apply
RECEPTIONIST; SCHOOL
Marion County Public Schools —Belleview, FL
- Full-time
- 18 years or older
- High school diploma or GED
- US work authorization
1d
Administrative Assistant II
Clymer Farner Barley —The Villages, FL
- Full-time
- Civil engineering
- Microsoft Excel
- Microsoft Outlook
2d
Front Desk Receptionist-Concierge
Risk Strategies —The Villages, FL
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Front Desk Receptionist
Optimotion Orthopaedics —Wildwood, FL
- From $18 an hour
- Full-time
- Spanish
- Customer service
- In-person
- Health insurance
- Dental insurance
Quick Apply
7d
Veterinary Receptionist
Oxford Animal Hospital —Oxford, FL
- Full-time
- Organizational skills
- Communication skills
- Entry level
Quick Apply
Business Office Assistant (Healthcare)
PeopleFirst Healthcare —The Villages, FL
- Full-time
- Skilled nursing facility
- Mid-level
- Office
- Disability insurance
- Dental insurance
Quick Apply
13d
Executive Assistant
American Retirement Specialist —Leesburg, FL
- $48,869.65 - $58,853.77 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
Quick Apply
Office Administrator
Leland Management —Leesburg, FL
- $19 - $20 an hour
- Full-time
- Computer literacy
- English
- Mid-level
Quick Apply
Administrative Assistant
Equity LifeStyle Properties —Wildwood, FL
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Paid holidays
- Health insurance
Front Desk Receptionist
Stonecrest Services LLC —Summerfield, FL
- Full-time
- English
- Office
- High school diploma or GED
Activities / Programs Secretary
Hawthorne at Leesburg —Leesburg, FL
- $18 - $20 an hour
- Full-time
- Microsoft Word
- Background check
- Clean driving record
- Health insurance
- Dental insurance
Quick Apply
13d
Funeral Home Administrative Assistant
Foundation Partners Group —Wildwood, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
1d

I want to receive the latest job alert for office assistant in the villages fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office assistant jobs near the villages fl

Administrative Assistant jobs in The Villages, FL

Receptionist jobs in Belleview, FL

Front Desk Receptionist jobs in Lady Lake, FL

Administrative Assistant jobs in Wildwood, FL

Front Desk Receptionist jobs in Wildwood, FL

Executive Assistant jobs in Leesburg, FL

Front Desk Receptionist jobs in The Villages, FL

Office Assistant jobs in The Villages, FL

Front Desk Receptionist jobs in Summerfield, FL

Nursing Assistant No Experience jobs in North Carolina

Administrative Assistant jobs in Sumter, SC

Administrative Assistant jobs in Pittsburgh, PA

Administrative Assistant jobs in Riverview, FL

Administrative Assistant jobs in Prior Lake, MN

Administrative Assistant jobs in Everett, WA

Publishing Assistant jobs in Los Angeles, CA

Administrative Assistant jobs in Providence, RI

Receptionist jobs in Spokane Valley, WA

Veterinary Receptionist jobs in Fullerton, CA

Veterinary Receptionist jobs in Connecticut

Front Office Assistant

Law Office of Michelangelo Mortellaro
The Villages, FL

Quick Apply

Job Details

Full-time
$19 - $20 an hour
14 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Word
Customer communication
Teamwork
Microsoft Outlook
Word embeddings
Administrative experience
High school diploma or GED
Legal case management

Full Job Description

Law Office of Michelangelo Mortellaro, P.A. has an employment opportunity available for a full-time Front Office Assistant. The hours for this position are 8:30 a.m. – 5:00 p.m.

Position Overview

Our firm is seeking a professional and highly organized Front Office Assistant to serve as the first point of contact for clients and potential clients. This position plays a critical role in the firm's daily operations and focuses heavily on managing incoming calls, coordinating client intake, and assigning matters to the appropriate case managers and attorneys.

This role also provides hands-on exposure to estate planning processes, including assisting with document execution as a witness and learning to draft basic advance directive documents under supervision.

The ideal candidate is detail-oriented, personable, and capable of managing a high-volume call environment while maintaining accuracy, professionalism, and excellent client service.

Key Responsibilities

Call Management and Client Intake

Answer and manage a high volume of incoming calls in a professional and efficient manner.
Identify client needs and direct inquiries to the appropriate team member, including attorneys and case managers.
Follow firm protocols for scheduling consultations.
Ensure all prospective client calls are properly handled and routed in accordance with firm procedures.
Provide general information about firm services without offering legal advice.

Matter Creation and Coordination

Create new matters within the firm’s case management system to the appropriate attorney based on practice area.
Ensure proper categorization, documentation, and status updates in the system.
Coordinate with internal departments to facilitate a smooth transition from intake to case management.
Monitor and follow up on unassigned or pending matters to ensure timely handling.

Document Execution and Drafting Support

Attend client signing appointments and serve as a witness for estate planning documents in accordance with firm procedures.
Assist in ensuring documents are properly executed, including coordination with notaries when necessary.
Learn to prepare and draft basic advance directive documents, including Durable Power of Attorney, Health Care Surrogate, and Living Will, under supervision.
Assist with preparing documents for scheduled signing appointments.

Administrative Support

Enter and maintain accurate client information within the firm’s case management system.
Upload and route incoming documents to the appropriate department.
Maintain detailed and accurate notes regarding client interactions.
Assist with scheduling and calendar coordination as needed.

Client Experience

Provide a professional and welcoming experience for all clients and visitors.
Communicate clearly and effectively with clients, demonstrating professionalism and discretion.
Handle sensitive information with confidentiality and care.

Work Environment

This position operates in a fast-paced, team-oriented law firm environment with a high volume of client interaction. The role requires consistent communication with attorneys, case managers, and administrative staff to support efficient firm operations.

Required Skills:

Customer service experience

Excellent written and oral communication

Microsoft Word, Outlook, document management and file management software application experience preferred

Job Type: Full-time

Pay: $19.00 - $20.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Administrative Assistants & Receptionists: 1 year (Required)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in the villages fl

Front Office Assistant

Front Office Assistant

Bookkeeper / Administrative Assistant

Front Desk Receptionist

Front Desk Receptionist

Administrative Assistant I - Surveying Division

Administrative Assistant

Receptionist - State Farm Agent Team Member

RECEPTIONIST; SCHOOL

Administrative Assistant II

Front Desk Receptionist-Concierge

Front Desk Receptionist

Veterinary Receptionist

Business Office Assistant (Healthcare)

Executive Assistant

Office Administrator

Administrative Assistant

Front Desk Receptionist

Activities / Programs Secretary

Funeral Home Administrative Assistant

I want to receive the latest job alert for office assistant in the villages fl

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected