Top 3 Exhibition coordinator Jobs in The Woodlands, Tx

Receptionist and Events Coordinator
Beyond Energy Services & Technology —Houston, TX
- Full-time
- Google Workspace
- Mid-level
- Office
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Project Manager
Deugro USA —The Woodlands, TX
- Part-time
- 5 years
- English
- Travel
Marketing Coordinator
Relevant Industrial LLC —Houston, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years

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Project Manager
Deugro USA —The Woodlands, TX
Successfully completed training in the field of freight forwarding. Employing company tools such as CRM or TMS to gain maximum advantage from them.
Tour Manager
Family Quest Entertainment —Spring, TX
Support the Marketing Department by facilitating Media requests, interviews, and meet & greet events. Support crew by organizing travel in and between cities…
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Receptionist and Events Coordinator

Beyond Energy Services & Technology
Houston, TX

Quick Apply

Job Details

Full-time

Qualifications

Google Workspace
Productivity software

Full Job Description

Job Description
The Receptionist and Events Coordinator will support day-to-day office operations and coordinate internal and external events with proactivity, organization, and enthusiasm! The ideal candidate will ensure the smooth running of our office and deliver well-executed events that enhance team engagement and brand presence.
Key Responsibilities
Office Administration

Act as the first point of contact for office-related queries.
Manage office supplies inventory and place orders as needed.
Maintain office cleanliness, organization, and upkeep in coordination with facility services.
Greet clients, suppliers, and visitors to the office in a professional and positive manner.
Assist in the preparation of regularly scheduled reports for various departments.
Answer the main phone line and direct all incoming phone calls to appropriate personnel, acting as the main point of contact for internal employees and external clients, ensuring timely response to all inquiries.
Manage incoming and outgoing mail and packages.
Organize and schedule meetings and document detailed meeting minutes for distribution in a timely manner.
Reconciliation and submission of expense reports.
Help booking the travel arrangements for management and operations teams.
Maintain boardrooms, set up for meetings, and organize lunches as requested.
Liaise with building management to request and manage access swipe cards, company parking stalls, and general office maintenance requests.
Provide general administrative support to staff and leadership as needed.

Event Coordination

Plan, organize, and execute internal events (team-building activities, staff celebrations, etc.).
Coordinate logistics for external events such as conferences, exhibitions, and client meetings.
Liaise with venues, caterers, and suppliers to ensure seamless event execution.
Mange event budgets, ensuring cost-effective solutions.
Create event collateral (e.g., invites, signage) in collaboration with the marketing team.
Monitor feedback and make recommendations for improving future events.

Facilities Management Coordination

Act as the point of contact for all Beyond Energy USA office facilities-related issues and service requests.
Coordinate with vendors, building management, and contractors for maintenance and repairs.
Ensure offices are safe, organized, and adequately stocked with supplies and equipment.
Support office space planning, seating assignments, and employee moves.
Conduct regular facility inspections to ensure cleanliness, safety, and security.
Assist with access control, key distribution, and security systems.
Oversee and manage staff housing, including, but not limited to:
Coordinating move-ins and move-outs for employees.
Maintaining an inventory of housing assets and ensuring upkeep of accommodations.
Serving as a point of contact for housing-related issues or concerns.
Liaising with landlords, service providers, and property management companies.
Ensuring staff housing complies with safety, legal, and quality standards.

Required Qualifications

Proven experience in office administration and/or event coordination.
Excellent organizational and multitasking skills.
Strong communication and interpersonal abilities.
Ability to work both independently and collaboratively.
Proficiency in Microsoft Office Suite and other administrative tools (e.g., Google Workspace, event platforms).
Attention to detail and problem-solving aptitude.

Preferred Qualifications:

Creative and energetic personality with a “can-do” attitude.
Experience in a fast-paced, dynamic environment.
Interest or background in marketing, hospitality, or HR is a plus.

This is an office-based position with the occasional work site visits when required.

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exhibition coordinator jobs in the woodlands, tx

Receptionist and Events Coordinator

Project Manager

Marketing Coordinator

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