Top 4 Executive secretary 1 Jobs in Theodore, Al

Administrative Assistant
University of South Alabama —Mobile, AL
- Full-time
- Google Workspace
- Research
- Mid-level
Executive Secretary 1
Infirmary Health —Mobile, AL
- Full-time
- Word processing
- Computer literacy
- Mid-level
Senior Specialist-Simulation Lab
Coastal Alabama Community College —Fairhope, AL
- 8 hour shift
- Laboratory
- Mid-level
- University
- Health insurance
- Dental insurance
13d
Physician-Primary Care
US Veterans Health Administration —Mobile, AL
- $230,000 - $280,000 a year
- Online Application
- Background check
- Medicine
- Management
- Paid holidays
- Loan repayment program

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Physician-Primary Care
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Administrative Assistant

University of South Alabama -
Mobile, AL

Apply Now

Job Details

Full-time

Qualifications

Spreadsheets
Research
Clerical experience

Full Job Description

Posting Details

Position Information

Position Number

007979

Position Title

Administrative Assistant - 007979

Division

Finance and Administration

Department

175300 - USA Properties

Minimum Qualifications

High school diploma or equivalent and five years of progressively responsible administrative and secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s department of Real Estate Services and Asset Management is seeking to hire an Administrative Assistant. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Provides secretarial, clerical and administrative support for the Office of Real Estate Services and Asset Management under the direction of the Executive Director, along with minor support for the Chief Economic Development Officer and Office of Commercialization and Industry Collaboration.
Interprets rules, regulations and policies while supporting the units of the division in planning, initiating, and carrying to completion moderately complex duties.
Makes travel arrangements, schedules appointments, and assists in maintaining multiple personal and scheduled room use calendars.
Prepares travel requests and travel reimbursements, correspondence, reports, requisitions, purchase orders, fund/revenue transfers, and direct pays which requires proficient use of Adobe, Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Concur, and Banner Finance Systems and/or designated accounting Program(s) as directed.
Coordinates meetings, workshops, conferences, and other events.
Serves as recording secretary at select meetings including scheduling, distribution of official meeting minutes, and catering coordination.
Researches, creates and/or edits complex reports and documents.
Reviews and edits documents for accuracy and completeness, and compliance with University guidelines.
Receives and distributes incoming mail, phone calls, department inquiries and visitors.
Communicates frequently with other directors, departmental chairs, faculty, administrators, non-University personnel, etc.
Regular and prompt attendance.
Ability to work schedule as defined and additional hours as required.
Related duties as required.

Posting Information

Number of Vacancies

Position End Date (if temporary)

Job Open Date

07/30/2026

Job Close Date

Open Until Filled

Yes

Special Instructions to Applicants

Working Days

Monday - Friday

Working Hours

8:00 a.m. - 5:00 p.m.

Job Location

Main Campus

Full-time or Part-Time

Full Time

Regular or Temporary

Regular

Apply Now

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executive secretary 1 jobs in theodore, al

Administrative Assistant

Executive Secretary 1

Senior Specialist-Simulation Lab

Physician-Primary Care

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