Top 397 Administrative assistant Jobs in Thiells Ny

Executive Administrative Assistant
REED Autism Services —Franklin Lakes, NJ
- $50,000 - $60,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Assistant (Engineering Project Support) | Ridgewood, NJ | Bohler
Bohler —Ridgewood, NJ
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Paid holidays
Administrative & Bookkeeping Coordinator
Prestige Petroleum Corporation —Newburgh, NY
- $41,600 - $62,400 a year
- Full-time
- Office
- Administrative experience
- GAAP
- Paid training
- Health insurance
Quick Apply
6d
Front Desk Receptionist- Creole/English Bilingual
A Starting Place —Pearl River, NY
- $21.50 - $23.00 an hour
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Administrative Assistant
ProPath Services, LLC —Harrison, NY
- $28 - $37 an hour
- Full-time
- Inventory management
- Mid-level
- Time management
4d
Administrative Assistant 1/Trainee
State of New York - People With Developmental Disabilities, Office for —Thiells, NY
- $52,006 - $64,467 a year
- Full-time
- Background check
- Word processing
- Research
- Paid parental leave
- Paid holidays
1d
Administrative Assistant 1/Trainee 1/2 (NY HELPS)
State of New York - Parks, Recreation & Historic Preservation, Office of —Bear Mountain State Park, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Spanish
- Word processing
- Health savings account
- Health insurance
2d
Regional Administrative Assistant
Stop & Shop —Nanuet, NY
- $27.08 - $40.62 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
14d
Onboarding & HR Assistant
Sunshine Homecare Services Corp —New City, NY
- $24.00 - $25.75 an hour
- Spanish
- Microsoft Excel
- Microsoft Outlook
- 401(k)
Quick Apply
7d
HR Admin Assistant
TRI-COUNTY CARE LLC —Spring Valley, NY
- $22 - $25 an hour
- 8 hour shift
- Microsoft Outlook
- Office
- Administrative experience
- Travel reimbursement
- Health insurance
14d
Receptionist
Marquis Home Care —Spring Valley, NY
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid time off
- On-the-job training
Quick Apply
9d
Executive Admin Assistant
Westchester Medical Center —Suffern, NY
- $28.59 - $35.93 an hour
- Full-time
- Psychiatry
- Research
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
5d
Office Administrative Assistant
Bozco Construction Inc —Nyack, NY
- $20 - $32 an hour
- Part-time
- Hybrid work
- Background check
- Office
- Accounting
Quick Apply
2d
Virtual Data Entry Clerk
Yonkers Public Schools —Yonkers, NY
- $18.75 - $30.50 an hour
- Full-time
- Remote
- Computer literacy
- No experience needed
- High school diploma or GED
- Paid training
- Opportunities for advancement
Quick Apply
13h
Office Assistant (Entry Level)
Taskmelon —Nyack, NY
- $20 - $23 an hour
- Full-time
- Computer literacy
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
3d
Office Assistant (Word Processing)
Westchester Community College —Valhalla, NY
- $52,311 - $63,413 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
Executive Assistant
Mastercard —Harrison, NY
- $72,000 - $113,000 a year
- Online Application
- Oracle
- Microsoft Outlook
- English
- Paid jury duty
- Health savings account
9d
Remote Operations Support Specialist
Yonkers Public Schools —Yonkers, NY
- $21.00 - $34.25 an hour
- Full-time
- Remote
- Google Workspace
- No experience needed
- High school diploma or GED
- Paid training
Quick Apply
13h
Remote Administrative Assistant
Yonkers Public Schools —Yonkers, NY
- $20.50 - $33.00 an hour
- Full-time
- Remote
- Google Workspace
- No experience needed
- Administrative experience
- Paid training
- Opportunities for advancement
Quick Apply
13h
Administrative Assistant
RJ Block Management —Suffern, NY
- $20 - $22 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply

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Executive Administrative Assistant

REED Autism Services -
Franklin Lakes, NJ

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Teamwork
Confidential information handling
Writing skills
Executive administrative support
Organizational skills
Communications
Business Administration
Associate's degree
Google Calendar
Office experience

Full Job Description

REED Autism Services is seeking a highly organized, proactive, and professional Executive Administrative Assistant to support executive-level leadership, including the CEO, CFO, and COO. This role is ideal for someone who thrives in a fast-paced environment, exercises strong judgment and discretion, and excels at managing multiple priorities while serving as a trusted partner to executive leadership.

The Executive Administrative Assistant will perform a variety of administrative and coordination tasks requiring exceptional attention to detail, professionalism, confidentiality, and the ability to work independently. Responsibilities include managing calendars, preparing expense reports, organizing meetings and events, preparing related materials, and supporting organizational initiatives across the leadership team. This individual will also serve as an important gatekeeper for executive leadership, helping to filter competing priorities, manage communications, and ensure leaders remain focused on strategic initiatives.

Location: In-person in Franklin Lakes, NJ

Schedule: Monday-Friday: 8:30am - 4:30:pm with occasional evening or weekend hours (when required)

Pay: $50,000 - $60,000 per year

What We’re Looking For

We are seeking a highly organized and proactive professional who understands the importance of strong executive support within a mission-driven organization. The ideal candidate:

Has a strong sense of judgment, professionalism, and confidentiality when handling sensitive information and executive matters.
Takes initiative, thinks several steps ahead, and anticipates the needs of leadership and the organization.
Is tactful, composed, and maintains a stable temperament in a fast-paced, high-accountability environment.
Possesses exceptional organizational, prioritization, and multitasking skills, with the ability to manage multiple executives, deadlines, and shifting priorities simultaneously.
Communicates clearly, professionally, and confidently, both verbally and in writing with executives, board members, employees, and external partners.
Is highly responsive, detail-oriented, resourceful, and solutions-focused, with strong problem-solving abilities and reliable follow-through.
Demonstrates strong relationship-building skills and a customer-service mindset that contributes positively to organizational culture and collaboration.
Is comfortable with technology, including strong Google Workspace knowledge and the ability to coordinate effectively with IT support and organizational systems.
Has compassion, believes in the mission of REED Autism Services, and is committed to supporting an organization that expands opportunities for individuals with autism.
Demonstrates the ability to effectively support executive leadership by managing communications, prioritizing competing demands, and exercising sound judgment and professionalism in high-pressure environments.

Key Responsibilities:

Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives' calendars and schedule meetings
Handle internal and external communications, draft correspondence
Organize and coordinate meeting logistics for staff and board members
Anticipate the needs of the organization and create efficiencies amongst the leadership team
Support cross-functional projects and organizational initiatives by coordinating timelines, follow-ups, deliverables, and communication on behalf of executive leadership.
Manage general office needs: Screen and direct phone calls, distribute correspondence, troubleshoot, maintain and order supplies.
Maintain professionalism, composure, and strong attention to detail in a fast-paced, high-accountability environment with shifting priorities.
Organize and maintain files in GoogleWorkspace
Track and follow up on key action items, decisions, and deliverables on behalf of the executive team.
Prepare executive reports, information, summaries, and background materials to support informed decision-making.
Respond to urgent issues and shifting priorities with sound judgment, adaptability, and composure
Build and maintain strong, professional relationships with internal and external stakeholders on behalf of the executive team.
Serve as the liaison between executive leadership, and the onsite IT team, communicating technology needs, troubleshooting issues, and ensuring timely resolution.

Experience and qualifications requirements:

A minimum of 3 years experience supporting senior executives (CEO, COO, CFO, or equivalent)
5+ years of administrative experience required
A minimum of associate’s degree. Bachelor's degree in Business Administration, Communications, or a related field preferred
Proficiency in Google Workspace, Microsoft Office (Word, Excel, PowerPoint) and general office technology
Nonprofit, healthcare, education, or mission-driven organization experience preferred
Strong experience managing calendars, meetings, communications, reports, and confidential information
Exceptional organizational, multitasking, prioritization, and problem-solving skills
Excellent written and verbal communication skills with strong professionalism and discretion
Ability to work independently in a fast-paced, high-accountability environment
Strong judgment, initiative, reliability, and attention to detail required
Commitment to the mission of REED Autism Services preferred

This is an excellent opportunity for a detail-oriented professional who is passionate about supporting executive leadership and contributing to the mission-driven work of REED Autism Services.

REED Autism Services is a 501c3 non-profit organization serving individuals with autism across their lifespan so they can thrive and achieve their full potential. Our family of programs: REED Academy, a leading school for students ages 3-21 with campuses in Oakland and Franklin Lakes, NJ; REED Next, offering community-based services for adults with autism ages 21 and older, including residential services, day programming, and job support; Greens Do Good, an innovative, indoor hydroponic vertical farm providing critical job training and employment for teens and adults on the spectrum; REED Intensive Behavior Services, serving children and adolescents with autism who engage in severe challenging behavior; REED PATH Transition Program, a post-secondary, two-year, college-based certificate program in partnership with Felician University designed to build essential career readiness and life skills for young adults with autism, and the REED Foundation for Autism, an active incubator for new ideas and the charitable engine of REED programs.

Join REED Autism Services for a fulfilling career where you’ll make a meaningful difference, grow professionally, and be part of a supportive, impact-driven team.

REED Autism Services is an Equal Opportunity Employer.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance

Application Question(s):

How many years of office administration experience do you have and in what roles?
How many years of experience do you have directly supporting senior executives (CEO, COO, CFO, Executive Director, or equivalent) and in what roles?
Do you have experience managing complex executive calendars, scheduling meetings, and coordinating priorities across multiple stakeholders? Provide details
Do you have experience handling confidential or sensitive information? Provide details
Have you prepared executive reports, presentations, meeting agendas, or board materials? Provide details
How would you rate your proficiency with the Google Workspace (Docs, Sheets, Gmail, Calendar) and Microsoft Office (Excel, Word, Powerpoint)?
In which of the following sectors have you previously worked - Nonprofit, Healthcare, Education, Mission-driven organization or none of these?
What interests you about working with REED Autism Services and supporting its mission?

Education:

Associate (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in thiells ny

Executive Administrative Assistant

Senior Administrative Assistant (Engineering Project Support) | Ridgewood, NJ | Bohler

Administrative & Bookkeeping Coordinator

Front Desk Receptionist- Creole/English Bilingual

Executive Administrative Assistant

Administrative Assistant 1/Trainee

Administrative Assistant 1/Trainee 1/2 (NY HELPS)

Regional Administrative Assistant

Onboarding & HR Assistant

HR Admin Assistant

Receptionist

Executive Admin Assistant

Office Administrative Assistant

Virtual Data Entry Clerk

Office Assistant (Entry Level)

Office Assistant (Word Processing)

Executive Assistant

Remote Operations Support Specialist

Remote Administrative Assistant

Administrative Assistant

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