Top 13 School administration Jobs in Thousand Oaks, Ca

Assistant to the Principal, Grades TK-3
Oaks Christian School —Westlake Village, CA
- Full-time
- School experience
- Mid-level
- High school diploma or GED
13d
Administrative Director
EL CAMINO REAL CHARTER HIGH SCHOOL —Woodland Hills, CA
- $142,623 - $177,909 a year
- Full-time
- School experience
- Classroom
- High school
Quick Apply
14d
2026-27 Office Clerk (Middle/High School)
MAGNOLIA EDUCATIONAL & RESEARCH FOUNDATION —Reseda, CA
- $20 - $24 an hour
- Full-time
- High school
- Word processing
- English
- Paid holidays
- 401(k)
Quick Apply
14d
Administrative Director (Student Support Services and Health Office)
EL CAMINO REAL CHARTER HIGH SCHOOL —Woodland Hills, CA
- $142,623 - $177,909 a year
- Full-time
- School experience
- Experience working with individuals with disabilities
- Master's degree
- Paid holidays
- Health insurance
Quick Apply
Equity & Inclusion Administrative Assistant
CROSSROADS SCHOOL FOR ARTS & SCIENCES —Santa Monica, CA
- $36.00 - $38.50 an hour
- Full-time
- School experience
- Google Workspace
- Word processing
Office Administrator
RSM - Russian School of Mathematics —Encino, CA
- $22 - $30 an hour
- Part-time
- Microsoft Word
- 1 year
- Associate's degree
- Health insurance
- Dental insurance
Quick Apply
River Park Administrative Coordinator
Harvard-Westlake School —Studio City, CA
- $33 - $38 an hour
- Overtime
- Mid-level
- Middle school
- 2 years
- Paid holidays
- Health insurance
7d
Clinic Classroom (Front Desk) Coordinator
Paul Mitchell Schools —Los Angeles, CA
- From $18 an hour
- Part-time
- Organizational skills
- Computer skills
- Communication skills
Quick Apply
Music School Front Desk Coordinator - Santa Monica, CA
Ensemble Performing Arts —Santa Monica, CA
- $20 an hour
- Part-time
- Fair chance
- Visual & Performing Arts
- Entry level
- 401(k) matching
Quick Apply
7d
Advancement Assistant
Sinai Akiba Academy —Los Angeles, CA
- $24.50 - $27.50 an hour
- Weekends as needed
- School experience
- Bachelor's degree
- Communication skills
- Paid holidays
- Paid time off
Quick Apply
11d

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Director of Operations & Administration
TEECCINO CAFFE INC —Oxnard, CA
Manage and oversee our SQF Practitioner, who owns day-to-day SQF certification, HACCP program administration, and other compliance certifications including…
$125,000 - $160,000 a year
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Administrative Director
EL CAMINO REAL CHARTER HIGH SCHOOL —Woodland Hills, CA
Provide strategic leadership in the implementation, supervision, and continuous evaluation of core and supplemental instructional programs to promote student…
$142,623 - $177,909 a year
Quick Apply
14d

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Front Desk Associate
Aqua-Tots Swim Schools —Westerville, OH
Answer phone calls, respond to inquiries, and manage messages in a professional and friendly manner. Maintain a clean and organized front desk area, restrooms,…
$13 - $14 an hour
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11d
Attendance Secretary
Upper Arlington City Public Schools —Columbus, OH
Greeting, helping, directing students and visitors, answering phones, taking attendance, and keeping records, monitoring for excessive absences and truancies.
$23.91 - $26.54 an hour

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Assistant to the Principal, Grades TK-3

Oaks Christian School -
Westlake Village, CA

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Job Details

Full-time
13 days ago

Qualifications

High school diploma or GED

Full Job Description

Oaks Christian School

Job Description

Assistant to the Principal, Grades TK-3

Full Time (12-month), Non-Exempt, Category 4

The Elementary Assistant to the Principal, Grades TK–3, is a key operational and administrative partner to the principal, supporting the systems, schedules, and resources that allow the division to run smoothly. This role manages divisional calendars, budgets, substitute coordination, and faculty and student services. The Assistant to the Principal, Grades TK-3, works in close collaboration with the Elementary Front Office Assistant and the Assistant to the Middle School Principal

KEY RESPONSIBILITIES

Division Operations

Support the Principal of Grades TK–3 in the daily operations of the elementary division
Assist in developing procedures and workflows to support a growing new division
Coordinate communication among administration, teachers, and families
Help establish and maintain operational systems that support long-term divisional success
Facilitate phone and email communications on behalf of the Director as directed
Track and follow up on outstanding checklists and action items to ensure timely completion
Coordinate communications for all immediate housekeeping and work order needs

Calendar & Airtable Management

Coordinate and manage calendars for the Principal of Grades TK–3
Schedule and coordinate meetings across administration, faculty, and external stakeholders
Enter and maintain all TK-3 calendar events in Airtable, ensuring accuracy and timeliness
Collaborate with the Elementary Front Office Assistant on the TK-3 approval process for all Oaks Christian events, adhering to established timelines
Create the master calendar of events for TK-3 (share with the Executive Assistant to the Head of School, Admissions, Advancement, and Marketing/Social Media)

Budget & Resource Management

Coordinate purchasing and ordering of classroom, office, and instructional supplies for the TK–3 Division
Collaborate with the Elementary Front Office Assistant in monitoring inventory levels and proactively maintaining adequate supplies to support daily operations
Reconcile purchase records, invoices, receipts, and expense reports to ensure accuracy
Reconcile all expenses on the TK-3 Principal and TK-3 Director’s Credit Card via COMDATA (monthly, per deadline received from the Business Office)
Maintain a live Budget Recap for the TK-3 Principal, updated on an ongoing basis
Ensure purchases are accurately coded to the appropriate budget accounts
Track expenditures and maintain organized financial documentation
Collaborate with Business Office personnel to ensure compliance with school financial procedures
Prepare purchasing and expenditure reports as requested

Substitute Teacher Coordination – EZ Sub

Oversee the EZ Sub system and manage all substitute teacher logistics
Find and confirm substitutes, including early-morning (A.M.) and late-evening outreach as needed
Pull and prepare schedules, attendance records, and lesson plans; print and organize materials for substitutes in advance of the school day
Support onboarding of new faculty and staff as needed

Faculty & Staff Support

Serve as primary administrative support for TK–3 teachers and MS faculty and staff
Coordinate faculty meetings and communications across grade levels
Support TK-3 Faculty & Staff, and parents as needed, with administrative and logistical requests
Collaborate with the Executive Administrative Assistant and HR Coordinator in coordinating FLIK food orders or with outside vendors for all events

Student Services & Attendance

Coordinate student enrollment and onboarding for the TK–3 Division
Manage student files and documentation with accuracy and confidentiality
Support classroom placements and student transitions
Manage attendance records and reporting in compliance with school procedures

Administrative Support – TK–8 Principal

Provide administrative assistance to the TK–8 Principal as needed
Support scheduling, communications, and special projects directed by the principal
Collaborate with the Assistant to the TK-8 Principal on projects as directed by the principal
Other duties as assigned

Strategic Launch Responsibilities – Shared

Collaborate with the Elementary Front Office Assistant to build foundational systems for the new division
Develop communication workflows and administrative procedures from the ground up
Support implementation of new operational practices across the division
Assist in creating long-term structures for divisional sustainability and success

QUALIFICATIONS

High school diploma or equivalent required; associate or bachelor’s degree preferred
Prior experience in a school administrative or executive assistant role strongly preferred
Demonstrated ability to manage budgets, reconcile expenses, and maintain accurate financial records
Proficiency with Microsoft Office Suite, Blackbaud (AXIS), Airtable, Emburse (COMDATA) or similar expense-reconciliation tools
Strong written and verbal communication skills
Excellent organizational and time-management abilities with keen attention to detail
Ability to handle sensitive and confidential information with discretion
Flexibility to respond to time-sensitive needs outside of regular business hours (e.g., early-morning substitute coordination)

WORKING CONDITIONS

This is an on-site, full-time, 12-month position. The role operates in a fast-paced environment requiring strong multitasking and composure under deadlines. Early-morning or evening availability is sometimes required for substitute coordination or school events. Regular collaboration with the TK-3 Director, faculty, staff, and Business Office is expected.

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Refine Your Search

school administration jobs in thousand oaks, ca

Assistant to the Principal, Grades TK-3

Administrative Director

2026-27 Office Clerk (Middle/High School)

Administrative Director (Student Support Services and Health Office)

Equity & Inclusion Administrative Assistant

Office Administrator

River Park Administrative Coordinator

Clinic Classroom (Front Desk) Coordinator

Music School Front Desk Coordinator - Santa Monica, CA

Advancement Assistant

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