Top 80 Administrative coordinator Jobs in Thousand Oaks Ca

Administrative Coordinator- College of Arts and Sciences
California Lutheran University —Thousand Oaks, CA
- $22 - $24 an hour
- Online Application
- English
- Mid-level
- Office
1d
Administrative Coordinator- US Marketing
Kite Pharma —Santa Monica, CA
- $99,705 - $129,030 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Recruiting
- Health insurance
- Dental insurance
Administrative Education Coordinator
St Johns Regional Medical Center —Oxnard, CA
- $35.62 - $52.99 an hour
- Full-time
- Acute care
- Mid-level
- 1 year
Administrative Coordinator
Joni and Friends —Agoura Hills, CA
- $21.50 - $24.50 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Mid-level
Quick Apply
6d
Business Office Coordinator
Sunrise Senior Living —Simi Valley, CA
- $28.65 - $35.85 an hour
- Full-time
- Mid-level
- Office
- Supervising experience
- Paid holidays
- Health insurance
Medical Front Office Coordinator-Westlake, CA
WSA Americas —Westlake Village, CA
- $25 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Paid holidays
- Tuition reimbursement
Quick Apply
Office Coordinator
Pepperdine University —Malibu, CA
- $22.06 - $24.51 an hour
- Full-time
- Office
- High school diploma or GED
- University
13d
Front Office Coordinator
Mindpath Health —Calabasas, CA
- $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
Patient Relations & Administrative Coordinator
Sugarbug Dental & Orthodontics —Camarillo, CA
- $31,000 - $54,000 a year
- Spanish
- Dental office
- English
Quick Apply
Regional Administrative Coordinator - Calabasas
FirstSteps for Kids, Inc. —Calabasas, CA
- $21 - $24 an hour
- Inventory management
- Mid-level
- Clinic
- Health insurance
- Dental insurance
Quick Apply
Business Office Coordinator - Home Health
Buena Vista Home Health, Palliative Care & Hospice —Thousand Oaks, CA
- $25 - $29 an hour
- Full-time
- Mid-level
- Office
- Home Health
- Opportunities for advancement
Quick Apply
6d
Administrative Coordinator (Orthopedic Surgery)
UCLA Health —Los Angeles, CA
- $30.36 - $43.49 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Travel reimbursement
6d
Office Coordinator (Front Office + Billing)
Modern Support Services —Encino, CA
- From $70,000 a year
- Full-time
- Mid-level
- Office
- Associate's degree
- Paid time off
- Vision insurance
Quick Apply
Dental Front Desk Coordinator
Dental Group —West Hills, CA
- $20 - $25 an hour
- Full-time
- Dental office
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Coordinator - Marketing
Premier America Credit Union —Chatsworth, CA
- $27 - $34 an hour
- Full-time
- Marketing
- 5 years
- Office
- Health savings account
- Paid holidays
Administrative Coordinator
Universal Music Group —Santa Monica, CA
- $65,500 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Paid holidays
1d
Medical Front Office & Patient Coordinator
American Family Care Thousand Oaks —Thousand Oaks, CA
- $23 an hour
- Full-time
- Urgent Care
- Administrative experience
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Coordinator
Turrow/McParlane Associates(TMA) —Moorpark, CA
- Mid-level
- 3 years
- Administrative experience
Showroom Coordinator
Focil Construction —Thousand Oaks, CA
- $60,000 - $68,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Office
- Dental insurance
- 401(k)
Quick Apply
3d
Administrative Coordinator (QuickBooks Required)
MedGas1 —Camarillo, CA
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply

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Administrative Coordinator- College of Arts and Sciences

California Lutheran University -
Thousand Oaks, CA

Apply Now

Job Details

Full-time
$22 - $24 an hour
1 day ago

Qualifications

Customer communication
Confidential information handling
Office activity coordination
Database systems
Staff scheduling
In-person customer service
Operations coordination planning
Team scheduling
English
Data management
Special events experience
Customer engagement
Productivity software
Document management
Grammar Experience
File organization
Office record organization

Full Job Description

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity.

Basic Function:
Under the direction of the College Services Manager (CSM), the Administrative Coordinator for the College of Arts and Sciences provides administrative, operational, communications, and event support within the College of Arts and Sciences. The position serves in a dual-support role, providing administrative support to one or more academic departments while also supporting broader College operations and initiatives in partnership with the College Services Manager.

Representative Duties:
Academic Department Administrative Support (40% of position)
Provide administrative support to assigned academic department faculty and department leadership. E
Support departmental scheduling, purchasing, reimbursements, contracts, and operational processes. E
Coordinate adjunct support, faculty communications, syllabi collection, office hours, and departmental records. E
Assist students, faculty, guest speakers/artists, and visitors with departmental needs and inquiries. E
Coordinate facilities requests, work orders, room scheduling, and operational support related to departmental activities, performances, or events. E
Assist with department-sponsored events, performances, auditions, lectures, or other activities as assigned. E

College Communications and Outreach (40% of position)
Work in partnership with the College Services Manager to coordinate college-wide communications and outreach efforts. E
Draft, format, and distribute the weekly COAS newsletter and other college-wide communications. E
Maintain and manage college email distribution lists and communication groups. E
Create and manage weekly social media content for College of Arts & Sciences platforms, including LinkedIn and Facebook. E
Monitor social media engagement and analytics and assist with adjusting communication strategies to increase engagement and audience reach. E
Promote faculty accomplishments, College Applause recognitions, student achievements, events, and academic initiatives across college communication channels. E
Assist with website updates, organizational materials, and operational communication documents as assigned. E
Scheduling & Operational Support (20% of position)
Provide backup administrative and operational support for scheduling and faculty load processes in partnership with the College Services Manager. E
Assist with CourseDog workflows, schedule updates, section changes, room coordination, and related operational follow-up. E
Coordinate communication among departments, Associate Deans, and the Registrar's Office regarding scheduling and operational needs.
Serve as a liaison to administrative assistants within the College to support consistent processes, communication, and workflow coordination.
Provide administrative support to the College Services Manager for scheduling, meetings, College events, and special projects as needed.
Prepare, format, edit, and maintain a variety of materials, including calendars, correspondence, memoranda, agendas, meeting minutes, reports, requisition, records, logs, and files.
Review, compile, and verify information for accuracy, completeness, and compliance with established procedures; input and retrieve data in university systems as required.
Maintain operational records, timelines, files, and organizational processes across the College, while ensuring confidentiality of information and records.
Coordinate activities and events for assigned areas and arrange for related services and logistical support.
Additional Duties
Assist with student worker coordination.
Support DEI/HSI efforts.
Provide event planning and operational support as assigned.
Provide backup support within the College administrative team.
Support accreditation, assessment, and institutional initiatives as assigned.
Perform related duties as assigned.
E= Essential Duties

Knowledge Of:
Modern office practices, administrative procedures, and records management.
Microsoft Office Suite and standard office technologies.
Scheduling systems, database applications, and administrative software.
Business communication, customer service, event coordination principles.
Social media platforms and communication strategies.
Basic graphic skills.
Correct English usage, grammar, spelling, punctuation and vocabulary

Ability To:
Organize and prioritize projects while meeting deadlines.
Prepare professional correspondece, reports, and other administative documents.
Coordinate meetings, events, scheduling activities, and operational workflows.
Maintain accurate records and handle confidential information with discretion.
Communicate effectively, both orally and in writing.
Maintain files with minimum erros.
Establish and maintain positive working relationships with faculty, staff, students, and campus partners.
Work independently, exercise sound judgment, and adapt to changing priorities.

Minimum Qualifications:
Any combination equivalent to: 2 years college course work and three years of administrative support experience.

Preferred Qualifications:
Prior experience as an administrative assistant in a non-profit, corporate, higher education

Licenses and Other Requirements:
None

Physical Abilities:
Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files

Working Environment:
Busy office environment; subject to frequent interruptions.

Hiring Range $22.00-$24.00 per hour
Posting Number: Staff005432022
Open Date: 07/21/2026
Close Date: 08/05/2026

Application Procedure/Special Instructions

To apply, visit https://careers.callutheran.edu/postings/13413

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University's policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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Refine Your Search

administrative coordinator jobs in thousand oaks ca

Administrative Coordinator- College of Arts and Sciences

Administrative Coordinator- US Marketing

Administrative Education Coordinator

Administrative Coordinator

Business Office Coordinator

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Office Coordinator

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Regional Administrative Coordinator - Calabasas

Business Office Coordinator - Home Health

Administrative Coordinator (Orthopedic Surgery)

Office Coordinator (Front Office + Billing)

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Showroom Coordinator

Administrative Coordinator (QuickBooks Required)

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