The Third-Party Coordinator for donor tissue (sperm, oocytes, and embryos) plays a critical role in ensuring all donor materials are managed in full compliance with FDA regulations and clinic protocols.
This role is responsible for overseeing the end-to-end lifecycle of donor materials—including screening, documentation, coordination, storage, and transport—while ensuring seamless alignment between patients, donors, external agencies, and the clinical team.
Key Responsibilities1. FDA Compliance & Documentation Management
- Ensure all donor tissue (sperm, oocytes, embryos) complies with FDA regulations and internal clinic protocols
- Maintain complete and accurate donor records including:
- Medical history
- Infectious disease testing
- Genetic screening
- Ensure all required FDA testing and retesting is completed within required timelines
- Maintain audit-ready documentation at all times
2. Donor Screening & Coordination
- Coordinate recruitment and screening of sperm and egg donors based on clinic and regulatory criteria
- Oversee completion of all required testing (infectious disease, genetic, medical clearance, etc.)
- Communicate with donors throughout the screening process to ensure understanding and compliance
- Coordinate clearance prior to use in treatment cycles
3. Tissue Management, Storage & Logistics
- Coordinate collection, cryopreservation, and release of donor tissue
- Manage shipment logistics with donor banks, agencies, and storage facilities
- Ensure proper documentation accompanies all shipments
- Track location, availability, and expiration of all donor materials
4. Cycle Coordination & Operational Flow
- Coordinate timing of donor cycles with recipient patients and clinical team
- Ensure alignment of:
- Donor availability
- Recipient readiness
- Lab scheduling (retrievals, fertilization, transfers)
- Act as operational point of contact for third-party cycles throughout treatment
5. Tracking, Reporting & Inventory Management
- Maintain real-time tracking of donor inventory, usage, and expiration dates
- Ensure accurate documentation in EMR and internal tracking systems
- Provide reporting for audits, compliance reviews, and internal oversight
6. Collaboration & Communication
- Serve as primary liaison with external donor banks, agencies, and storage facilities
- Partner with physicians, embryology, nursing, and financial teams to ensure cycle readiness
- Support internal staff with guidance on FDA and third-party requirements
- Collaborate with legal and compliance teams as needed
Expectations & Qualifications
- Strong understanding of FDA regulations and reproductive tissue handling
- High attention to detail with strong organizational and documentation skills
- Ability to manage multiple time-sensitive cycles simultaneously
- Strong communication skills across clinical and external stakeholders
- Ability to work independently in a fast-paced IVF environment
- Experience in IVF, embryology, or reproductive coordination strongly preferred
Join us as a Third Party IVF Coordinator and be part of a compassionate team committed to making dreams come true through expert coordination and exceptional patient support. Your dedication will help streamline complex processes while providing the highest standard of care for our patients embarking on their fertility journey!
Pay: $26.00 - $32.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Experience:
- Reproductive health: 1 year (Required)
License/Certification:
- Certified Medical Assistant (Required)
Work Location: In person
