Top 177 Assistant project Jobs in Toledo, Oh

Administrative Assistant II
Lucas County Commissioners - Human Resources —Toledo, OH
- $26.38 - $32.04 an hour
- Full-time
- Background check
- Oracle
- Customer service
- Health insurance
- Dental insurance
Quick Apply
3d
Admin Assistant Field
Mooney & Moses Insulation —Northwood, OH
- Microsoft Excel
- Computer literacy
- Office
- Paid holidays
- Disability insurance
Quick Apply
HR Administrative Assistant
Hospice of Northwest Ohio —Perrysburg, OH
- Microsoft Word
- Microsoft Excel
- Mid-level
- Wellness program
Contracted Custodial Assistant Supervisor
Monroe Public Schools —Monroe, MI
- Weekends as needed
- Clean driving record
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Assistant Treasurer - AI Trainer
DataAnnotation —Toledo, OH
- $50 - $100 an hour
- Part-time
- Remote
- English
- Mid-level
- Master's degree
Quick Apply
Senior Superintendent
U.S. Engineering —Bowling Green, OH
- $68.31 - $96.48 an hour
- Full-time
- Construction site
- Pass drug screening
- Travel
- Health insurance
- Dental insurance
Quick Apply
Business Assistant I
University of Toledo Physicians —Toledo, OH
- Full-time
- Computer literacy
- Basic math
- Administrative experience
- 403(b)
Quick Apply
13d
Office Assistant - Toledo
Turner Construction Company —Toledo, OH
- 5 years
- Research
- Mid-level
Freight Coordinator (Part-Time)
Buckle —Toledo, OH
- Part-time
- 18 years or older
- Merchandising
- No experience needed
- Employee assistance program
- Paid sick time
Maintenance Assistant
Costco Wholesale Corporation —Toledo, OH
- Office
- Driving
- US work authorization
- AD&D insurance
- Employee stock purchase plan
Stock Personnel
SNIPES —Toledo, OH
- Part-time
- Merchandising
- 16+ years old
- Ability to stand for extended periods
Executive Team Administrative Assistant – Toledo OH
Sofo Foods —Toledo, OH
- Full-time
- Office
- Organizational skills
- Senior level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Ridis Gas Stations —Sylvania, OH
- Full-time
- Office
- High school diploma or GED
- US work authorization
- Paid holidays
- Dental insurance
Quick Apply
5d
Part Time - Assistant Store Manager
Big Lots —Toledo, OH
- Part-time
- Ability to lift 50 pounds
- Training & development
- Retail management
- Retirement plan
Quick Apply
Assistant Manager, Guest Experience | Levis Commons
Lululemon —Perrysburg, OH
- $23.19 - $39.23 an hour
- Weekends as needed
- Merchandising
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
7d
Assistant Store Manager
SmartStop 3PM —Toledo, OH
- $17 an hour
- Part-time
- Background check
- Mid-level
- Reliable transportation
- Disability insurance
- Health insurance
Quick Apply
11d
Assistant Project Manager - Michels Pipeline, Inc.
Michels Corporation —Bowling Green, OH
- Construction site
- Analysis skills
- Travel
- Health savings account
- Disability insurance
Medical Office Assistant
University Urgent Care and Pharmacy —Toledo, OH
- $12.08 - $23.80 an hour
- Full-time
- Google Workspace
- Current TB test
- OSHA
- Paid holidays
- Health insurance
Quick Apply
Assistant Project Manager (OH)
The Douglas Company —Toledo, OH
- Construction site
- Mid-level
- 3 years
Quick Apply
Clerical - Medical Billing
APS Medical Billing —Toledo, OH
- $16 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health savings account
- Paid holidays
Quick Apply
7d

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Administrative Assistant II

Lucas County Commissioners - Human Resources
Toledo, OH

Quick Apply

Job Details

Full-time
$26.38 - $32.04 an hour
3 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Customer service
Spreadsheets
Desktop applications
SharePoint
Productivity software

Full Job Description

This position is full time but a temporary position, the person filling this role will only work up to 120 calendar days and is not guaranteed future employment beyond 120 days.

GENERAL SUMMARY

Under the general direction of the Director and/or designee, this position provides advanced administrative support to the Human Resources/County Personnel Department. Assists in the recruiting process, prepares and processes forms & documents, receives & directs inquiries, establishes and updates electronic/physical files & databases, makes appointments & maintains schedules, supports county learning management system and supports purchasing processes.

ESSENTIAL FUNCTIONS

Performs a variety of departmental administrative support duties, including but not limited to: answering a multiline telephone system & routing calls or taking and forwarding messages; greeting & announcing/directing visitors; scheduling meetings for Director and other staff as directed, and managing the Director’s calendar; preparing drafts of correspondence, reports, and other routine and non-routine documents for review by Director, and final documents from hand-written and/or verbal notes, using word processing skills and equipment; creates fillable forms in PDF or other applications; scans & files documents as requested by Director or other department staff (personnel files, central file, etc.).
Creates draft packets for upcoming personnel actions by the Board of County Commissioners & makes changes as requested by Director; drafts resolutions for personnel actions approved by the Board, makes changes as requested by Director, and submits final copy to the Clerk of the Board; distributes copies of certified resolutions to the appropriate HR Associate.
Organizes & updates the Department’s shared drive or SharePoint of electronic files, documents & forms; research/gathers various related items (policies, position descriptions, evaluations, form letters, etc.) and scans or files into the shared drive as appropriate or directed; maintains office bulletin board with current notices, job postings and required posters as needed
Assists Personnel Officers with the recruitment process: updates Vacancy Log; places ads; answers questions from the general public regarding job openings; schedules interviews; prepares interview packets; schedules/administers skills assessments; checks references/employment history & requests records checks for applicants as directed by Personnel Officers; prepares & sends correspondence to job applicants regarding the status of their application; organizing “new hire” packets for use by Personnel Officers in orientation/onboarding.
Manages the Department’s records retention schedule, ensuring accuracy, updating records, monitoring activity, and securely following policy. Implementing and following filing procedures, data retention, and confidentiality rules.
Organizing & Storing: sorting, labelling and filing documents (paper & digital), creating folders, managing drives/SharePoint. Retrieval and access of locating and providing files for colleagues and facilitating information flow for the department.
Manages the day-to-day operations, support, and user assistance for an online learning platform, handling tasks like course content uploads, assigning training, troubleshooting issues, generating reports for compliance and completion, maintaining documentation. Testing system to ensure updates occur as needed. Determine user roles/settings.
Upload training materials, modules, and media; enroll users in courses; and monitor course completion. Creating support guides or frequently asked questions. Testing new features and integrations with other tools (like video conferencing).
May gather information as directed for completion of reports, surveys, employee demographics, etc.
May make travel arrangements, including necessary reservations, prepare itineraries, and prepare & processing related reimbursements.
Serves as the back-up for processing invoices/vouchers.
Additional duties as assigned.

MINIMUM QUALIFICATIONS

1) Associate degree from an accredited educational institution in a related field and two (2) years’ experience in human resources, administrative/clerical support, word/data processing or information management OR high school graduate or equivalent and four (4) years’ experience in administrative/clerical support, word/data processing or information management; experience must include Microsoft Office suite of applications, including but not limited to Word, Excel SharePoint & PowerPoint.

KNOWLEDGE, SKILLS & ABILITIES

1) Knowledge of office practices and procedures & County policies and procedures (may be developed after employment)

2) Advanced knowledge of and skill in using common office computer applications (MS Office Suite), particularly Excel spreadsheets and SharePoint.

3) Strong organizational skills with a proven ability to multi-task.

4) Ability to apply principles to solve practical everyday problems; deal with a variety of variables in a somewhat unfamiliar context; define problems, collect data, establish facts and draw valid conclusions; work as a part of a group and cooperate with co-workers on group projects or work alone; handle sensitive inquiries from and contact with officials and general public; maintain a strict level of confidentiality & handle sensitive inquiries.

5) Ability to read and record figures accurately; comprehend and record figures accurately; add, subtract, multiply and divide whole numbers; calculate fractions, decimals and percentages; copy material accurately and recognize grammatical and spelling errors, complete routine forms, maintain accurate records, screen mail, originate routine business letters reflecting standard procedures, prepare meaningful , concise and accurate reports; use proper research methods in gathering data.

6) Ability to successfully communicate, both orally and in written format, with or without accommodation.

7) Ability to arrange items in numerical or alphabetical order, sort items into categories according to established methods, check pairs of items that are similar or dissimilar; gather, collate and classify information about data, people or things.

8) Ability to research sections of the Ohio Revised Code and Ohio Administrative Code (may be developed after employment).

9) Ability to learn and apply applicable modules of our Oracle financials & HRIS systems (may be developed after employment).

Job Type: Full-time

Pay: $26.38 - $32.04 per hour

Benefits:

Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Customer service: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

assistant project jobs in toledo, oh

Administrative Assistant II

Admin Assistant Field

HR Administrative Assistant

Contracted Custodial Assistant Supervisor

Assistant Treasurer - AI Trainer

Senior Superintendent

Business Assistant I

Office Assistant - Toledo

Freight Coordinator (Part-Time)

Maintenance Assistant

Stock Personnel

Executive Team Administrative Assistant – Toledo OH

Administrative Assistant

Part Time - Assistant Store Manager

Assistant Manager, Guest Experience | Levis Commons

Assistant Store Manager

Assistant Project Manager - Michels Pipeline, Inc.

Medical Office Assistant

Assistant Project Manager (OH)

Clerical - Medical Billing

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