Procurement Officer (II)
Job Opening ID #: 222556 Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Kansas Highway Patrol www.KHPJobs.org
About the Position:
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Who can apply: Anyone (External)
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Classified/Unclassified Service: Unclassified
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Full/Part-time: Full-Time
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Work Schedule: 7:00a – 3:30p
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Eligible to Receive Benefits: Yes
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Veteran’s Preference Eligible: Yes
Compensation:
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Hourly Pay Range: $ 24.42 – $ 25.28
Employment Benefits:
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Comprehensive medical, mental, dental, vision, and additional coverage
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Sick & Vacation leave
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Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
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Paid State Holidays (designated by the Governor annually)
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Fitness Centers in select locations
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Employee discounts with the STAR Program
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Retirement and deferred compensation programs
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Kansas Highway Patrol has both KPERS and KP&F eligible positions. If you have retired, you will have a waiting period before you can go back to work for a KPERS/ KP&F employer.
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities:
Position Summary: Incumbent procures moderately complex procurement activities for goods and services by administering contracts, placing purchase orders from state established contracts, conducting in-house bidding, developing and maintaining agency contracts, and purchase orders as required to assure the goals and objectives of the Kansas Highway Patrol are met effectively and efficiently. This position creates bidding events in the SMART system for goods and services, awarding at the lowest possible cost consistent with accepted and necessary standards for quality and service while operating within established purchasing regulations. Incumbent reviews purchase requests to determine the proper method of procurement, investigates sources of supply, develops product standards and specifications to go to the Division of Purchasing for bid items over the KHP authority limit and in accordance with State statutes, solicits bids, reviews and analyzes bid responses to determine the lowest responsible bidder, recommends and makes awards up to a specific dollar amount in accordance with state and agency specific purchasing policies and regulations. This position ensures a continuity of supply thus preventing the interruption of the flow of goods and services, verifies pricing in line with contractual agreements, maintains a consistency of quality thorough physical inspections, follow-up with end users, product testing and evaluation and research, etc.
Incumbent is responsible for the Business Procurement Card (BPC) program used to procure goods and services for the agency. Serves as liaison between BPC vendor and KHP users in resolving inquires related to BPC accounts. Addresses BPC issues that are not limited to the following: new users, transfers, name change, Troop change, address and PCA code changes, lost cards, expired cards, defective/damaged cards, canceled cards, activation number changes, billing discrepancy, leave of absence/military leave, over limit issues, non-acceptance issues (e.g. merchant category codes, machine acceptor ID), unauthorized card purchase, managing control accounts, and the acquiring of individual statements. Maintains and tracks BPC holder accounts on database. Prepares the appropriate paperwork in acquiring the necessary signatures for card initiation. Is involved in the full cycle progress of receiving, gathering, sharing, and distributing, information that pertains to the BPC program.
For a full position description email request to [email protected] , please include the Job ID #.
Qualifications:
Education: High School Diploma or GED equivalent.
Licensing & Certification: Valid Driver’s License.
Minimum Requirements: Two years of experience in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts.
Preferred Qualifications: Experience and the ability to write product specifications is required.
Ability to speak clearly and concisely in person and on the phone; establish and maintain effective working relationships; communicate effectively, verbally and in writing with fellow employees, general public, and vendors; listen, and respond to fellow employees, general public, and vendors via telephone or in person.
Common to proficient knowledge/use of personal computers and of Microsoft windows software programs; as well as automated purchasing/inventory software.
Ability to perform basic mathematical calculations; accurate proofreading; multi-task; and read and write comprehensively.
Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background investigation, including fingerprinting. Ability to repeatedly bend, stoop, lift lightweight materials up to 40 lbs.; sit for long periods of time; walk; stand; stretch; twist; perform repetitive motions with one or more extremity; reach out with body, arms and/or legs; and move in confined areas.
Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.
Recruiter Contact Information:
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
Upload these on the Attachments step in your Job Application
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Resume
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Cover Letter (Optional)
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to [email protected] , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
