Important Recruitment Information for this vacancy:
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Job Posting Closes: Open until filled
Department of Administration, Office of Procurement and Contracts
Office of Procurement and Contracts | Kansas Department of Administration
Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. While the Department of Administration (D of A) welcomes all candidates legally eligible to work in the United States, D of A does not provide sponsorships for this position.
E-Verify: Kansas Department of Administration (D of A) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.
About the Position:
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Who can apply: Anyone
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Classified/Unclassified Service: Unclassified
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Full/Part-time: Full-Time
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Regular/Temporary: Regular
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FLSA Status: Non-Exempt
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Work Schedule: Monday-Friday 8:00 am to 5:00 pm
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Eligible to Receive Benefits: Yes
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Veterans’ Preference Eligible: Yes
Compensation:
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Hourly Salary Range: $25.50 - $27.50
Note: Salary can vary depending upon education, experience, or qualifications.
Employment Benefits:
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First day of employment coverage under the State Employee Health Plan (SEHP) for medical and prescription drug coverage and dental plan.
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Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts.
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SEHP members and their covered family members have access to the HealthQuest Health Center at 9th and Kansas Avenue in Topeka for in-person and virtual health care services.
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Sick & Vacation leave
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Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
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Paid State Holidays (designated by the Governor annually)
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Employee discounts with the STAR Program
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Retirement and deferred compensation programs
Visit the Employee Benefits page for more information
Position Responsibilities:
The Office of Procurement and Contracts (OPC) has responsibility for the following functions: to promote the use and development of processes which serve the best interests of the State of Kansas and its citizens, along with finding and implementing increased economies and efficiencies in the procurement process, maintaining the highest level of integrity, fostering broad based competition together with fair and equal treatment for all entities involved in the procurement process, and always seeking the best value and highest quality of goods and services being offered to the State of Kansas.
The Procurement Officer positions are assigned to coordinate and facilitate the acquisition of goods and services. Duties include reviewing requests and authorizing the purchase of commonly used goods and services; and/or assisting higher level buyers in the preparation of bid invitations, the analysis of bids and the award of contracts. The PO II’s are assigned full-performance work. A staffing need was identified to have professional level Procurement Officers in place to negotiate with vendors and to provide information and assistance to agencies.
This position will assist agencies with service-related procurements. Candidates must be able to quickly understand new challenges and be able to turn conceptual ideas into written document requirements.
Primary duties and responsibilities assigned to the Procurement Officer II positions include the following:
- The duties and responsibilities of the position include the following: Develops Requests for Quotations (RFQs), Invitations for Bids (IFBs); and Requests for Proposals (RFPs); conducts pre-bid conferences, writes contracts and awards, prepares justification of awards; conducts and manages meetings associated with negotiated procurements between agencies and bidders; rejects bids; and cancels solicitations. Monitors contractor compliance with tax clearance requirements and monitors contractor reporting and administrative fee requirements.
- Coordinate and facilitate the acquisition of goods and services. Duties include reviewing requests and authorizing the purchase of commonly used services; and/or assisting higher level buyers in the preparation of bid invitations, the analysis of bids and the award of contracts.
- Key areas may include, but not limited to, commodities and services; legal services, business and public services, scientific supplies/equipment/services, financial services, medical/healthcare services, educational services, and consultants for; financial, legal, medical, research, human resource, government, or other.
- May also include preparing bids and awarding contracts for the procurement of products and services to meet the needs of state agencies. Work involves the solicitation and review of bids, evaluations of products and services, preparation of contracts and facilitating the development of standard specifications and requisitions for products and services.
Minimum Qualifications:
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The applicant must have exceptional communication and presentation skills as demonstrated in application materials and interviews.
- A minimum of one (1) years of experience in purchasing of commodities or services is required. This is contract administration work as well managing the end-to-end bid solicitation processes. Knowledge shall include recent experience in process bid solicitations such as requests for quotes (RFQ), invitations for bids (IFB), and negotiated procurement also known primarily as request for proposals (RFP).
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Valid Kansas driver’s license required. Travel to pre-bid events is a required duty for this position. This may occasionally involve an overnight stay and/or up to 7 hours of driving time. Pre-bid events are typically held outdoors, in various weather conditions.
Preferred Qualifications:
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Five (5) years of experience in public or enterprise procurement and contracting construction and industrial equipment. Experience advising end users on bid requirements (specifications), business processes, along with preparing final bid documents, understanding estimates, analysist of bid submissions, contracting, contract languages and awarding contract processes.
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Agency/business unit procurement experience along with writing specifications, issuing solicitations for enterprise agreement and agency specific agreements for commodities and services Experience in the development of statewide, multi-agency contracts, enterprise strategic sourcing, negotiation, and contract work is desired.
Post Offer Requirement:
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information
Name: Brianna Brandt
Email: [email protected]
Job Application Process:
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First Sign in or register as a New User.
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Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
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Upload required documents listed below for the Careers> My Job Applications page.
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Start your draft job application, upload other required documents, and Submit when it is complete.
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Manage your draft and submitted applications on the Careers> My Job Applications page.
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Check your email and My Job Notifications for written communications from the Recruiter.
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Email – sent to the Preferred email on the My Contact Information page
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Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete:
Upload these on the Careers - My Job Applications page
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DD 214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
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Resume
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Letter of Interest / Cover Letter
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Three Professional References
How to Claim Veterans Preference:
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building 915 SW Harrison Rd.
Topeka, KS 66614
Equal Employment Opportunity:
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
