Top 14 Program coordinator specialized programs Jobs in Topeka, Ks

Office Coordinator
Washburn University —Topeka, KS
- $18.36 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- Customer service
Bilingual Program Coordinator
Life Patterns, Inc. —Topeka, KS
- From $18 an hour
- Full-time
- Spanish
- Office
- High school diploma or GED
- Health insurance
- 401(k)
Quick Apply
Human Services Assistant
State of Kansas - Dept for Children and Families —Shawnee County, KS
- $15.91 an hour
- Online Application
- Background check
- Working with individuals with disabilities
- Customer service
- Paid holidays
- Health insurance
7d
Volunteer & Training Coordinator
YWCA Northeast Kansas —Topeka, KS
- $42,500 a year
- Weekends as needed
- Public speaking
- Mid-level
- Office
- On-the-job training
Quick Apply
Parole Officer II
State of Kansas - Department of Corrections —Shawnee County, KS
- $31.53 an hour
- Full-time
- Background check
- Management
- Pass drug screening
- Paid holidays
- Health insurance
2d
Director
State of Kansas - Department of Administration —Shawnee County, KS
- $120,000 - $130,000 a year
- Full-time
- 6 years
- Customer service
- Public speaking
- Paid holidays
- Health insurance
7d
Field Representative
State of Kansas - Department of Labor —Shawnee County, KS
- $19.25 - $20.25 an hour
- Full-time
- Background check
- Research
- Office
- Paid holidays
- Health insurance
8d
Administrative Associate
University of Kansas —Lawrence, KS
- From $40,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Employee discount
Accountant (III)
State of Kansas - Highway Patrol —Shawnee County, KS
- $27.89 - $30.03 an hour
- Full-time
- Pass drug screening
- Research
- Office
- Paid holidays
- Health insurance
HVAC Specialist - Facility Operations
City of Topeka —Topeka, KS
- $19.84 - $21.43 an hour
- Background check
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
PGY1 Pharmacy Resident - Pharmacy - FT - Variable
Stormont-Vail HealthCare, Inc. —Topeka, KS
- Full-time
- Hospital
- Bachelor of Science
- Mid-level
Quick Apply
PARA SPED JOB COACH (Secondary)
Lawrence Unified School District —Lawrence, KS
- $20.20 an hour
- Full-time
- Medication administration
- Current TB test
- Working with individuals with disabilities
I.T. Programmer (III)
State of Kansas - Highway Patrol —Shawnee County, KS
- $39.24 - $43.54 an hour
- Full-time
- Computer science
- Computer Science
- Pass drug screening
- Paid holidays
- Health insurance
Registered Nurse Senior
State of Kansas - Board of Nursing —Shawnee County, KS
- $30.46 an hour
- Full-time
- Bilingual
- Nursing
- RN License
- Paid holidays
- Health insurance

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Office Coordinator

Washburn University -
Topeka, KS

Apply Now

Job Details

Full-time
$18.36 an hour

Qualifications

Confidential information handling
Microsoft Outlook
Customer service
Spreadsheets
Technical Proficiency

Full Job Description

College of Arts & Sciences

Staff Full-time

Position Title: Office Coordinator

Department: College of Arts & Sciences

Advertised Pay: Base $18.36/hour with potential for a higher entry rate commensurate with experience

Campus Location: Washburn University

Application review will begin as applications are received and will continue until the position is filled.

Position Summary: The Office Coordinator (OC) for the College of Arts and Sciences (CAS) is responsible for performing and overseeing various administrative, fiscal, and planning activities requiring advanced/specialized knowledge and skills particular to the College of Arts and Sciences. Work requires in-depth knowledge of program policies, procedures, and information systems to communicate and process information, and to train others. The OC leads or coordinates the work of CAS support staff in the recruitment and hiring of adjunct faculty and course scheduling, and trains staff in these procedures. The OC serves as a central point of contact with CAS departments and external constituencies to resolve matters concerning the unit.

This position offers the opportunity to work a limited hybrid schedule of on-campus and remote (as long as the incumbent resides within the state of Kansas) after the initial training period and based on the needs of the department/university.

About Washburn University: Washburn University is a teaching-focused, student-centered, public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of just over 7,000 students, a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.

Washburn is dedicated to recruiting and retaining a dynamic faculty, staff, and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages, an excellent benefits program, and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion, modernization, partnership, achievement, community and transformation. In 2024, Washburn was recognized as one of the best colleges in the nation to work for, according to Great Colleges to Work For® program.

Essential Functions:

Work with CAS Department Chairs, Associate Dean, Human Resources, and CAS support staff in the recruitment of adjunct instructors, ensuring compliance with proper policies. Enters data into the appropriate software program for part-time adjunct faculty employment contracts. Revise contracts and course assignments as needed.
Assist with collecting adjunct credentials and relaying appropriate budget information related to adjunct hires.
Update and maintain the adjunct faculty handbook to provide a reliable reference for policies, procedures, and guidelines regarding adjunct faculty employment, conduct, and performance.
In collaboration with the Provost’s Office, establish the process and timeline for fall, spring, and summer course schedule creation and communicate these to departmental staff and ensure compliance with deadlines.
Conduct training sessions in course scheduling software functions (e.g. Banner, FLAC) for CAS support staff and provide technical assistance and additional training as requested.
Review all course schedule submissions from departmental staff. Correct errors and provide feedback for future improvement of submitted work. Coordinate with the Registrar and the Provost’s office in finalizing course schedules.
Oversee all changes required after course schedule submission and ensure stakeholders are aware of changes. Lead the work of CAS support staff as needed to accommodate changes.
Communicate regularly with the CAS Associate Dean about progress and updates related to course scheduling. As requested by the Associate Dean, pursue inquiries about course schedules with the appropriate units.
Assess and report the accuracy and timeliness of submitted course scheduling work to other supervisors to inform annual evaluations of CAS support staff.
Assist in the logistics and planning of the Apeiron, the university’s annual academic showcase, working closely with the Apeiron chair to ensure a successful event. Sets up planning committee meetings, takes and distributes minutes. Coordinates event set up, supply inventories, advertising materials, posters, recipient awards, signage, and maintenance.
Recruit/arrange guest speakers, and coordinate event volunteers as needed.
Assist in the development of policies and procedures in collaboration with appropriate staff. Answer procedural questions and requests for information. Interpret existing policies and procedures relative to specific situations and provide directions accordingly.
Provide general administrative support, including reception, for the CAS Office as directed by the CAS Dean(s) or as needed and as seems appropriate.
Compile information and statistics (e.g. spreadsheets) as requested by appropriate staff for assessment, reporting, and budgeting activities.
Perform additional job-related duties as assigned or as appropriate.

Required Qualifications:

Bachelor's degree or a combination of post-secondary education and additional administrative support experience equivalent to a degree.
Proven proficiency in Microsoft Excel, Outlook, and Word with the capacity to train others in key functions of essential software.
Demonstrated attention to detail and ability to work effectively both independently and as part of a team to accomplish work despite interruptions.
Demonstrated effective interpersonal, communication, and customer service skills.
Proven ability to manage multiple projects, effectively organize tasks and establish planning processes and priorities.
Proven ability to maintain confidentiality.

Preferred Qualifications:

Previous administrative experience.
Supervisory and training experience.

Special Instructions to Applicants: The interview process will require completing a skills assessment to determine candidates’ proficiency in the software and skills needed to perform the position's essential functions. The information will be provided to selected candidates during the interview process.

Hourly, Full-time, Mon-Fri, 8am-4:30pm
Background Check Required

Washburn University is committed to providing an environment for individuals to pursue educational and employment opportunities free from discrimination and/or harassment. The University prohibits discrimination on the basis of race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Washburn University is committed to providing reasonable accommodations to applicants for employment. If you are an applicant who needs a reasonable accommodation to participate in the application or interview process, please email [email protected] or call 785-670-1538 at least five (5) business days in advance of the date you need the requested accommodation.

Apply Now

Refine Your Search

program coordinator specialized programs jobs in topeka, ks

Office Coordinator

Bilingual Program Coordinator

Human Services Assistant

Volunteer & Training Coordinator

Parole Officer II

Director

Field Representative

Administrative Associate

Accountant (III)

HVAC Specialist - Facility Operations

PGY1 Pharmacy Resident - Pharmacy - FT - Variable

PARA SPED JOB COACH (Secondary)

I.T. Programmer (III)

Registered Nurse Senior

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