Important Recruitment Information for this vacancy:
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Job Posting Closes: August 24, 2026
Department of Administration, Office of Procurement and Contracts
Office of Procurement and Contracts | Kansas Department of Administration
Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. While the Department of Administration (D of A) welcomes all candidates legally eligible to work in the United States, D of A does not provide sponsorships for this position.
E-Verify: Kansas Department of Administration (D of A) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.
About the Position:
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Who can apply: State Employees
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Classified/Unclassified Service: Unclassified
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Full/Part-time: Full-Time
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Regular/Temporary: Regular
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Work Schedule: Monday-Friday 8:00 am to 5:00 pm
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Eligible to Receive Benefits: Yes
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Veterans’ Preference Eligible: Yes
Compensation:
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Salary Range: $28.00 - $30.75/hr
Note: Salary can vary depending upon education, experience, or qualifications.
Employment Benefits:
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First day of employment coverage under the State Employee Health Plan (SEHP) for medical and prescription drug coverage and dental plan.
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Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts.
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SEHP members and their covered family members have access to the HealthQuest Health Center at 9th and Kansas Avenue in Topeka for in-person and virtual health care services.
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Sick & Vacation leave
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Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
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Paid State Holidays (designated by the Governor annually)
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Employee discounts with the STAR Program
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Retirement and deferred compensation programs
Visit the Employee Benefits page for more information
Position Summary
The Procurement Systems Analyst supports the Office of Procurement and Contracts (OPC) by performing accounting, financial tracking, and vendor reporting functions within the procurement framework. This role focuses on analyzing accounting data, tracking expenditures, generating vendor reports, and contributing to operational efficiencies. The analyst collaborates with procurement, finance, and other stakeholders to ensure accurate reporting and streamlined processes for procurement operations. In addition, the analyst provides operational assistance to agencies with SMART requestions, facilitating data validation, reporting, and transaction support to ensure timely and accurate procurement-related accounting.
Duties and Responsibilities
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Generate and maintain accurate procurement and financial reports, dashboards, and metrics for internal and external stakeholders. Including the accurate accounting of vendor submitted administrative fees.
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Assist with the tracking of departmental expenditures, monitor budget alignment, and ensure accurate accounting of procurement transactions.
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Analyze vendor activity and prepare vendor reports to support contract management and cooperative agreements.
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Assist in financial reconciliation, including matching invoices to purchase orders and reviewing payment schedules.
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Support workflow improvements and operational efficiency initiatives by identifying process bottlenecks or inaccuracies in accounting and reporting.
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Maintain documentation of procurement-related financial processes, accounting entries, and vendor interactions.
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Provide guidance and training to departmental staff on reporting tools, data entry, and procurement finance procedures.
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Provide operational assistance to agencies submitting SMART requests, including validating, processing, and documenting transaction data as part of collaborative workflow support.
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Ensure compliance with relevant state accounting regulations and procurement policies.
Required Qualifications
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Post-secondary education in Accounting, Finance, Business Administration, or related field; equivalent professional experience may substitute.
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Minimum of 3 years of experience in accounting, financial reporting, or procurement finance functions.
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Experience with financial reporting tools and data visualization software (Excel, Power BI, Tableau, or equivalent).
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Strong analytical skills with attention to detail in financial tracking and reporting.
Preferred Qualifications
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Experience with procurement or accounting software; familiarity with state of Kansas SMART ERP system.
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Knowledge of vendor management, cooperative agreements, and contract-related finance principles.
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Effective verbal and written communication skills for collaborating within and outside the department.
Competencies & Skills
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Financial reporting and analysis
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Account reconciliation and budgeting
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Vendor data analysis and reporting
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Process improvement identification and implementation
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Attention to compliance, ethics, and internal controls
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Effective collaboration and communication with internal teams
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Operational support for agency SMART requests and related transactional workflows
Post Offer Requirement:
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information
Name: Brianna Brandt
Email: [email protected]
Job Application Process:
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First Sign in or register as a New User.
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Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
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Upload required documents listed below for the Careers> My Job Applications page.
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Start your draft job application, upload other required documents, and Submit when it is complete.
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Manage your draft and submitted applications on the Careers> My Job Applications page.
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Check your email and My Job Notifications for written communications from the Recruiter.
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Email – sent to the Preferred email on the My Contact Information page
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Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete:
Upload these on the Careers - My Job Applications page
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DD 214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
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Resume
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Letter of Interest / Cover Letter
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Three Professional References
How to Claim Veterans Preference:
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building 915 SW Harrison Rd.
Topeka, KS 66614
Equal Employment Opportunity:
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
