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STUDIO ADMINISTRATOR

Norman Design Group Inc
Torrance, CA

Quick Apply

Job Details

Part-time
$28 - $30 an hour

Qualifications

Google Workspace
Correspondence management
Phone communication
Spreadsheets
Filing
Executive administrative support
Schedule creation
Productivity software
Managing executive calendars
Document management systems
Technical Proficiency
Office phone management
Office record organization

Full Job Description

Benefits:

Training & development

STUDIO ADMINISTRATOR

Norman Design Group | Torrance, California

ABOUT THE ROLE

Norman Design Group is seeking a high-performing administrative professional who is exceptionally organized, proactive, and capable of managing a wide range of responsibilities with precision, professionalism, and discretion.

This role is ideal for someone who is comfortable working independently, highly accountable, and naturally driven to anticipate needs rather than simply respond to tasks. Our ideal candidate is a hard worker with a positive attitude, strong follow-through, and a genuine desire to become an indispensable member of our team.

This is not a passive administrative role. We are looking for someone who thrives in a fast-paced environment, enjoys creating order from complexity, and takes pride in helping a creative business operate seamlessly. You will serve as a central support person to leadership, our design teams, purchasing, operations, and client-facing administrative functions.

The right person is equally comfortable managing details, solving problems, coordinating multiple moving parts, and helping create an exceptional experience for both our internal team and our high-end clientele.

Above all, we value someone who brings humility, professionalism, discretion, initiative, and a true team-first mentality—someone who takes genuine pride in supporting excellence.

MUST-HAVES

The ideal candidate will possess the following non-negotiable qualities:

Work Ethic & Mindset

Exceptionally dependable with strong follow-through
Self-starter who can work independently without constant supervision
Highly proactive and naturally anticipates needs
Strong work ethic with a willingness to roll up their sleeves
Positive, solution-oriented attitude
Calm under pressure with the ability to pivot as priorities shift
Strong sense of ownership and accountability
Professional, polished, and discreet in all communications
Team-first mindset with a “how can I help?” attitude
Collaborative, no-drama personality

Organizational Strength

Naturally highly organized and detail-oriented
Exceptional task management and prioritization skills
Ability to juggle multiple deadlines while maintaining a high level of accuracy
Strong systems thinker who enjoys creating efficiency and structure
Comfortable managing many moving parts simultaneously

Communication

Exceptional written and verbal communication skills
Professional phone, email, and interpersonal etiquette
Strong communication skills with clients, vendors, consultants, and team members
Ability to communicate clearly, efficiently, and diplomatically

EXPERIENCE REQUIREMENTS

Required Experience

Minimum 3+ years of administrative, executive assistant, office management, operations coordination, or studiocoordination experience
Experience supporting leadership and/or multiple departments simultaneously
Experience working in a fast-paced professional office environment
Strong Microsoft Excel skills, including spreadsheets, formulas, and tracking systems
Proficiency in:
- Microsoft Office Suite
- Google Workspace
- Calendar scheduling and coordination tools
- Digital filing and document management systems
- General office software and technology platforms

Preferred Experience

ADP Payroll
Accounts Payable / vendor payment processing
PTO / employee administrative tracking
Insurance and business license coordination
Marketing coordination support

Education

Associate degree preferred

CORE RESPONSIBILITIES

Administrative & Operational Support

Manage day-to-day office administration and operational support
Support leadership with scheduling, appointments, and occasional travel coordination
Manage incoming communications, correspondence, documentation, and filing systems
Maintain office organization, supply inventory, and overall studio presentation
Support internal systems, processes, and general office functionality

Leadership & Team Support

Provide direct support to the Principal, Design Director, Purchasing Manager, and design teams
Disseminate information and coordinate task follow-up as directed
Organize meeting notes, action items, and project-related communications
Assist with cross-department communication and coordination

Vendor & Purchasing Coordination

Maintain vendor communication and follow-up
Process vendor payments and accounts payable support
Support purchasing administration and procurement coordination
Assist with deliveries, shipping logistics, storage coordination, and installation support

Client Experience Support

Greet clients and visitors in a warm, professional manner
Manage inbound calls and client inquiries
Assist with administrative client communications, contracts, and documentation
Help create a polished, seamless client experience reflective of our brand

Business Operations Support

Support payroll administration
Track PTO, sick time, and light HR administrative functions
Assist with maintaining insurance policies, licenses, and administrative compliance
Support light bookkeeping and financial administrative coordination
Assist with special operational initiatives and leadership projects

Marketing & Studio Support

Coordinate with leadership on marketing-related administrative tasks
Help organize project photography, project details, and communication with marketing partners
Support studio events, gifting initiatives, holiday outreach, and internal celebrations

REQUIRED ABILITIES

The ideal candidate must be able to:

Thrive in a fast-paced, deadline-driven environment
Work independently with excellent judgment and initiative
Manage multiple concurrent tasks without sacrificing accuracy
Quickly learn new software, systems, and internal processes
Maintain confidentiality, professionalism, and discretion
Communicate effectively with sophisticated clientele and professional partners
Sit and work at a computer for extended periods
Navigate stairs within the office environment
Occasionally lift and move office materials, samples, and packages

HOURS & WORK SCHEDULE

Part-Time Position
20–25 hours per week

Expected schedule:
Monday through Friday
Approximately 4-5 hours per day
Within standard office hours of 8:30 AM – 5:30 PM

This is an in-person position based in our Torrance studio.

Flexibility may occasionally be required based on installations, project deadlines, or business needs.

COMPENSATION

$28–$30 per hour
Compensation will be based on experience, qualifications, and relevant industry background.

TO APPLY

Please submit:

Resume (PDF format)
Brief cover letter
Availability
A short note explaining why you believe you would be an excellent fit for this role

Quick Apply

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STUDIO ADMINISTRATOR

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