Job Description:
DEFINITION
Under general supervision, performs a wide variety of administrative and office support duties for an assigned department and/or program, requiring full knowledge of its policies, procedures, and operational details; provides administrative support to management and departmental staff; composes and prepares correspondence and performs data entry duties; provides information to the public and staff; provides assistance for a wide variety of assignments related to administration of departmental projects and programs; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or managerial staff. Exercises no supervision of staff.
CLASS CHARACTERISTICS
This is the journey-level class in the office support and administrative assistant series. Incumbents at this level are capable of performing varied administrative and office support duties, including providing assistance to the public and staff regarding department-related projects and programs. Day-to-day responsibilities m a y differ, depending upon t h e d e p a r t m e n t /division/program t o which assigned . However, the overall complexity of the work is comparable. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Administrative Assistant in that the latter provides complex administrative support to an assigned department head and/or management staff, oversees the workflow of the office, and serves as custodian of records for assigned boards, commissions, or committees.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Performs a wide variety of routine to complex administrative and clerical duties to support departmental, divisional, or programmatic operations, including filing, preparing records and monthly reports, data entry, and ordering and maintaining office and related supplies.
Screens calls, visitors, and mail; assists in interpreting and applying regulations, policies, procedures, systems, and rules in response to complaints and requests for information from the public; directs callers to appropriate District staff; assists and/or directs the public to appropriate locations/staff; represents the District to all callers and visitors in a professional and customer friendly manner.
Organizes and carries out administrative assignments; researches, compiles, and organizes data and information from various sources on a variety of specialized topics related to assigned programs.
Gathers, assembles, updates, and distributes a variety of department specific information, forms, records, and data as requested; prepares and maintains a variety of databases and reports.
Organizes and maintains various administrative, reference, imaging, and follow-up files in accordance with the records retention policy.
Checks and tabulates standard mathematical or statistical data; may summarize such information and prepare periodic reports.
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
Types, originates, formats, proofreads, and distributes a wide variety of reports, correspondence, and memoranda, including documents associated with departmental projects; types from rough drafts and/or verbal instructions; checks drafts for punctuation, spelling, and grammar; makes or suggests corrections to drafts.
Maintains calendars of activities, meetings, and various events; arranges meetings and makes appointments.
Receives, codes, logs, schedules, and distributes service requests, work orders, facility or room reservations, and class registrations.
Prepares and maintains various confidential department and/or student files and records; monitors and tracks attendance and usage of assigned functional area and prepares reports for management.
Required Qualifications:
Education and Experience:
Completion of the twelfth (12th) grade and three (3) years of responsible administrative support experience involving a high level of public contact and customer service. Additional college- level coursework and/or technical training in office administrative support is highly desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
APPLICATION PROCEDURE:
Applicants must submit the following documents by the closing date:
Online application: Compton Community College District - Administration - Human Resources
Cover letter. (Letter of introduction highlighting your education and experience.)
Resume.
Pertinent transcripts (only in pdf format) as stated in the job qualifications. (Unofficial computer- generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document
ALL APPLICATIONS MATERIALS MUST BE SUBMITTED ONLINE AT:
www.district.compton.edu/administration/human-resources
EMPLOYMENT INFORMATION:
To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Applicants wishing to apply for more than one position must submit separate materials for each position. The District does not return materials submitted an application for a position. SUBMISSION OF THESE MATERIALS IS THE APPLICANT'S RESPONSIBILITY.
During the interview, consideration will be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interview.
Applicants who are eliminated from consideration will be notified by letter or email. Candidates should not expect official notification of the status of their candidacy until the Special Trustee has acted upon the District's recommendation for employment.
The District reserves the right to extend the deadline, re-advertise the position, or to delay indefinitely filling this position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Staffing of this position is contingent upon the availability of funding.
ABOUT THE DISTRICT
Compton College (originally Compton Junior College) is a public community college offering a full complement of transfer and degree courses, as well as career and technical education. Enrolled students may earn an associate degree or certificate, transfer to a four-year university or train for a career.
Compton College is part of the Compton Community College District, which encompasses an area of about 29 square miles, making educational services available to nearly 300,000 residents of Compton, Lynwood, Paramount and Willowbrook, as well as portions of Athens, Bellflower, Carson, Downey, Dominguez, Lakewood, Long Beach and South Gate. About 290 full- and part-time faculty teach more than 40 degree programs and 20 certificate programs.
HISTORY OF COMPTON COLLEGE
The Compton Community College District (CCCD) was established in 1927 as a component of the Compton Union High School District. In 1950, voters approved a bond issue separating the college from the high school district. Construction of the new college campus was completed on the present site. Classes began on the new campus in fall 1956.
In August 2006, the El Camino Community College District Board of Trustees approved a Memorandum of Understanding to provide educational and related support services to Compton Community College District residents.
On June 7, 2017, the Accrediting Commission for Community and Junior Colleges (ACCJC) granted initial accreditation status to Compton College. The action established Compton College as an accredited college within the El Camino Community College District.
Compton College was officially named the 114th California Community College through unanimous vote by the Board of Governors in July 2017. On August 29, 2018, California Community Colleges Chancellor Eloy Oakley issued Executive Order 2018-01 declaring Compton College will operate as an independent college under the authority of the Compton Community College District (CCCD) Board of Trustees effective June 7, 2019.
MISSION STATEMENT:
Compton College is an equity-driven, inclusive community resource dedicated to providing opportunities and support for historically underserved student populations, particularly students of color. We cultivate a sense of belonging to support students in achieving their academic goals. Compton College provides students with knowledge, strategies, and skills needed for workforce readiness and facilitates clear pathways for program completion and transfer to four-year institutions, all aimed at enhancing the well-being of our local community.
THE COMPTON COMMUNITY COLLEGE DISTRICT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.
Compton Community College District is an Equal Opportunity/Affirmative Action employer and does not discriminate in employment on the basis of sex, sexual orientation, race, color, religious creed, marital status, denial of Family & Medical Care Leave, national origin (including language limitations), ancestry, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, or other protected classes, or obligations to the National Guard or Reserve Forces of the United States. For specific details on this policy, please contact Rachelle Sasser, EEO Compliance Officer, at (310) 900-1600, extension 2400.
IMPORTANT NOTICE
To be included in the initial screening application materials must be received no later than 3:00 p.m. on the closing date.
