Top 96 Administrative coordinator Jobs in Towson Md

Operations and Executive Coordinator
Confidential —Odenton, MD
- Up to $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Fuel card
- Health insurance
Quick Apply
5d
Administrative Coordinator
Harlem Children's Zone —Baltimore, MD
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Commuter assistance
- Disability insurance
Quick Apply
11d
Administrative Coordinator, Heart Institute
University of Maryland Medical System —Towson, MD
- $21.50 - $30.12 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
8d
PSR / ADMINISTRATIVE SUPPORT COORDINATOR
Clinical Associates, P.A. —Baltimore County, MD
- Monday to Friday
- Internal Medicine
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
2d
Office Administration Coordinator
MedStar Health —Baltimore, MD
- $49,192 - $87,422 a year
- Full-time
- Hospital
- Mid-level
- Office
4d
Project Coordinator [Entry Level]
Anchor Home, Inc. —Timonium, MD
- $50,000 a year
- Full-time
- Office
- Residential
- Bachelor's degree
Quick Apply
Office Coordinator (HHS/Finance and Administration)
Baltimore County, MD —Towson, MD
- $41,185 - $47,380 a year
- Part-time
- Management
- Word processing
- Basic math
- Health insurance
- Dental insurance
Administrative Coordinator (GYN/OB)
Johns Hopkins University —Baltimore, MD
- $18.30 - $33.90 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Administrative Support - Deployment Coordinator
CACI —Aberdeen Proving Ground, MD
- $57,000 - $116,800 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
ADMINISTRATIVE OFFICER II (Escalated Case Resolution Coordinator)
State of Maryland - MD Health Benefit Exchange —Baltimore, MD
- $59,305 - $93,533 a year
- Online Application
- High school
- Research
- Mid-level
- Health insurance
7d
Administrative Services Coordinator II - Psychiatry
Kennedy Krieger Institute —Baltimore, MD
- $45,059.66 - $75,603.63 a year
- Full-time
- Psychiatry
- Inpatient
- Mid-level
10d
Office Coordinator - Pathology Office
MedStar Health —Baltimore, MD
- $23.65 - $42.03 an hour
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
11d
Visitor Experience Coordinator
Stanley Black & Decker —Towson, MD
- $51,700 - $83,300 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Wellness program
- Employee stock purchase plan
Administrative Services Coordinator I (CASSI)
Kennedy Krieger Institute —Baltimore, MD
- $40,043.12 - $66,204.53 a year
- Full-time
- Sales
- Maintenance
- Mid-level
ADMINISTRATIVE OFFICER III (Reserve Officer Coordinator)
State of Maryland - DNR - Natural Resource Police - Field Operations —Baltimore, MD
- $63,154 - $99,603 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Military
6d
Care Coordinator/Administrative Assistant
AME Home Care —Catonsville, MD
- $22 - $25 an hour
- Full-time
- Pass drug screening
- High school diploma or GED
- Criminal background check
Quick Apply
Administrative Services Coordinator II - Behavioral Psychology
Kennedy Krieger Institute —Columbia, MD
- $45,059.66 - $75,603.63 a year
- Full-time
- Research
- Mid-level
- Office
7d
Administrative Assistant/Program Coordinator
My Village Learning Center —Baltimore, MD
- $18 - $22 an hour
- Part-time
- Background check
- School experience
- Google Workspace
- Employee discount
- Professional development assistance
Quick Apply
12d
Administrative Services Coordinator - Social Work
Kennedy Krieger Institute —Baltimore, MD
- $45,059.66 - $75,603.63 a year
- Weekends as needed
- Mid-level
- Office
- 3 years
Administrative Coordinator- Anesthesiology
Univ of MD Anesthesiology Associates, PA —Glen Burnie, MD
- $23.80 - $35.72 an hour
- Mid-level
- Office
- 3 years
Quick Apply
12d

I want to receive the latest job alert for administrative coordinator in towson md

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near towson md

Administrative Coordinator jobs in Towson, MD

Administrative Assistant jobs in Catonsville, MD

Case Coordinator jobs in Baltimore, MD

Administrative Officer jobs in Baltimore, MD

Administrative Services Coordinator jobs in Baltimore, MD

Administrative Coordinator jobs in Baltimore, MD

Administrative Assistant jobs in Baltimore County, MD

Obstetrics Gynecology Physician jobs in Baltimore, MD

Office Administrator jobs in Baltimore, MD

Office Administrator jobs in Towson, MD

Administrative Assistant jobs in Aberdeen Proving Ground, MD

Office Coordinator jobs in Baltimore, MD

Director Of Operations jobs in Portland, OR

Operations Administrator jobs in Greensboro, NC

Nursing Home Administrator In Training jobs in New York State

Operations Administrator jobs in El Paso, TX

Airport Operations jobs in Los Angeles, CA

Operations Administrator jobs in Boise, ID

Operations Administrator jobs in Ocala, FL

Administrative Coordinator jobs in San Marcos, TX

Operations and Executive Coordinator

Confidential
Odenton, MD

Quick Apply

Job Details

Full-time
Up to $85,000 a year
5 days ago

Benefits

Fuel card
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Outlook
Multitasking
Vendor management
Operations coordination
Filing
Executive administrative support
Expense reports
Microsoft Outlook Calendar

Full Job Description

Be the operational backbone of a growing Maryland company, balancing approximately 80% operations coordination and 20% executive support. You'll oversee the day-to-day functions that keep the business moving—from office operations, facilities, fleet, and basic IT coordination to providing high-level administrative support for executive leadership.

Our client is a rapidly growing MD company with a total of 200+ union and non-union employees across installation, service, and administrative operations. In this high-visibility role, you'll work across every level of the organization, solving problems, improving processes, and ensuring the business operates efficiently every day. If you thrive in a fast-paced environment, enjoy wearing many hats, and take pride in bringing order to complexity, you'll find the autonomy, variety, and opportunity to make a real impact.

Qualifications

● 3-5 years in operations, administration, executive support, or related roles

● Strong organizational, multitasking, and communication skills

● High proficiency in Microsoft 365 (Outlook, Teams, High proficiency in Microsoft 365 (Outlook, Teams, Excel, SharePoint)

● Experience coordinating with vendors or service providers preferred

● Ability to handle confidential information with discretion.

● Strong follow‑through and ability to prioritize competing responsibilities.

● Proactive problem‑solver with attention to detail.

● Customer service mindset and professional workplace presence.

● Process‑oriented with the ability to improve workflows.

Specific Responsibilities

Operations Coordination 80%

General Operations Support

● Coordinate shared workspaces

● Support procurement for supplies, equipment, and services

● Manage our shipping accounts

● Maintain operational documentation, logs and recurring task calendars.

● Help plan company meetings, training and internal events including social events.

Facilities Coordination

● Serve as the point of contact for building access badges, keys, and workspace setup

● Coordinate with property management, cleaning crews, contractors, and maintenance vendors

● Track facility work orders, inspections, and safety documentation

● Monitor office safety protocols and support compliance needs

● Assist with office moves, reconfigurations, and space planning

Fleet Management

● Maintain fleet inventory, assignments, and vehicle records in partnership with Enterprise

● Manage registration renewals, insurance documentation, and compliance papers, including DOT registrations

● Schedule routine maintenance, inspections, and repairs

● Support onboarding/offboarding related to company vehicle access

● Track mileage, utilization, and telematics data as needed

● Assign and track EZ-Pass and fuel card assignments

Information Technology Coordination

● Assist with new‑hire IT setups: accounts, permissions, equipment distribution

● Coordinate with our MSP vendor for tickets and escalations

● Support basic troubleshooting (password resets, connectivity checks, equipment swaps)

Executive Support (20%)

Leadership Team Support

● Provide direct administrative and operational support to the President, Vice Presidents, and other members of the senior leadership team

● Manage and maintain executive calendars, proactively resolving scheduling conflicts and prioritizing meeting requests in alignment with leadership priorities

● Draft, proofread, and send communications on behalf of executives, including emails, memos, and internal announcements

● Prepare briefing materials, agendas, presentations, and background research to ensure executives are prepared for all meetings and engagements

● Track deadlines and deliverables for executive-led initiatives, following up with stakeholders as needed to ensure timely completion

● Handle sensitive and confidential information with the utmost professionalism and discretion

● Serve as a liaison between the leadership team and internal departments, vendors, and external partners

Travel Coordination and Logistics

● Manage all aspects of domestic and international travel for the leadership team, including flights, hotels, ground transportation, and rental vehicles

● Build comprehensive, day-by-day travel itineraries that account for time zones, transfer windows, and executive preferences

● Source and book travel accommodations using preferred vendors and within company travel policy guidelines

● Monitor travel reservations and proactively address changes, cancellations, or disruptions — including arranging same-day alternatives when needed

● Coordinate passport, visa, and other travel document requirements for international trips

● Manage travel loyalty programs, corporate travel accounts, and travel profiles for each executive

● Process and reconcile all travel-related expenses, ensuring timely submission and policy compliance

Meeting and Planning

● Plan, schedule, and coordinate internal and external meetings for the leadership team, including board meetings, all-hands sessions, off-sites, client meetings, and team reviews

● Reserve conference rooms or virtual meeting platforms, manage invitations, and confirm attendee availability

● Prepare and distribute meeting agendas, pre-read materials, and supporting documentation in advance of all leadership meetings

● Arrange catering, audio/visual equipment, and technology setup for in-person meetings and events

● Attend select meetings to capture accurate notes, decisions, and action items; distribute meeting minutes and track follow-through on assigned action items

● Coordinate logistics for leadership off-site retreats and company-wide events, including venue sourcing, vendor management, and on-site execution

● Support the planning of executive-hosted client engagements, dinners, and relationship-building events

Executive Administration

● Prepare follow‑up documentation, correspondence, and recaps for executive-led initiatives and meetings

● Process executive expense reports and corporate card reconciliations accurately and on time

● Maintain organized digital and physical filing systems for executive documents, contracts, and records

● Support special projects and strategic initiatives at the direction of senior leadership

● Assist with onboarding logistics for new leadership team members

Pay: Up to $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Executive administrative support: 3 years (Required)
operations coordination : 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in towson md

Operations and Executive Coordinator

Administrative Coordinator

Administrative Coordinator, Heart Institute

PSR / ADMINISTRATIVE SUPPORT COORDINATOR

Office Administration Coordinator

Project Coordinator [Entry Level]

Office Coordinator (HHS/Finance and Administration)

Administrative Coordinator (GYN/OB)

Administrative Support - Deployment Coordinator

ADMINISTRATIVE OFFICER II (Escalated Case Resolution Coordinator)

Administrative Services Coordinator II - Psychiatry

Office Coordinator - Pathology Office

Visitor Experience Coordinator

Administrative Services Coordinator I (CASSI)

ADMINISTRATIVE OFFICER III (Reserve Officer Coordinator)

Care Coordinator/Administrative Assistant

Administrative Services Coordinator II - Behavioral Psychology

Administrative Assistant/Program Coordinator

Administrative Services Coordinator - Social Work

Administrative Coordinator- Anesthesiology

I want to receive the latest job alert for administrative coordinator in towson md

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected