Top 2 Accounts receivable associate Jobs in Tracy, Ca

Office Associate
JAM SERVICES —Livermore, CA
- $19 - $20 an hour
- Office
- Administrative experience
- High school diploma or GED
Quick Apply

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Office Associate

JAM SERVICES
Livermore, CA

Quick Apply

Job Details

$19 - $20 an hour

Qualifications

High school diploma or GED
Productivity software

Full Job Description

Description:

Primary Objective

The Office Associate keeps the day-to-day operations of the office running smoothly by providing front-office, administrative, and facilities support. This role is well organized, works independently with little supervision, maintains a positive attitude, contributes positively in a team environment, and is comfortable working in a fast-paced industry with short timelines.

Duties and Responsibilities

Front Office & Communication

Manages incoming phone calls, directing them to the appropriate staff or department.
Maintains daily upkeep of common areas, including the front office, restrooms, conference room, and kitchenette.
Maintains absence and conference room calendars.

Document & Records Management

Handles filing, copying, and scanning of documents.
Assists with organizing preliens and mailing out final lien releases.
Marks jobs paid in the job log and stamps the corresponding physical file.
Arranges FedEx shipments as needed.

Facilities & Supply Management

Tracks printer ink/toner inventory, ordering, and recycling.
Maintains office supply inventory and ordering.
Maintains the Konica printer, keeping it tidy daily and reporting the meter reading monthly.
Assists in handling routine monthly building services and needs.
Supports seasonal needs such as office decoration, holiday cards, and holiday party planning assistance, as needed.

Administrative & Financial Support

Provides AP and AR assistance, including shiplog maintenance and tracking AP check release dates.
Supports small projects and performs other administrative duties as assigned or requested.

$19.00 - $20.00 Per Hour to Start

Requirements:

Required Skills and Abilities

High degree of accuracy and attention to detail.
Ability to work both collaboratively and independently.
Proficient in Microsoft Office Suite and Google applications.
Strong multi-tasker; able to manage competing priorities in a fast-paced environment with short timelines.
Reliable in work and attendance; comfortable working with little supervision.
Clear written and verbal communication skills; positive attitude and a strong team contributor.

Education and Experience

High school diploma or equivalent required; additional coursework in office or business administration preferred.
1+ years of experience in an administrative, office support, or receptionist role preferred.
Experience with accounts payable/receivable support and general office equipment (printers, copiers, postage/shipping) a plus.

Physical Requirements

Prolonged periods of being on feet, kneeling, and bending.
Must be able to lift up to 35 pounds.
Frequent use of hands for keyboard operation, filing, and document handling.

Work Environment

Office-based in Livermore, CA; standard business hours with occasional flexibility for building or seasonal needs.
Fast-paced environment with short timelines and shifting priorities; works closely with office staff and interfaces with vendors, building services, and other departments.

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accounts receivable associate jobs in tracy, ca

Office Associate

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