SUMMARY
In conjunction with the Early Head Start EducationFamily Services Coordinator supervises and provides training to all teaching personnel, develops curricula and provides educational resources for staff and volunteers. The HS EducationFamily Services Coordinator is responsible for all aspects of the HS classrooms. The coordinator ensures compliance with applicable Head Start Program Performance Standards and organizes parent groups and committees necessary for parent involvement in the Early Head Start/Head Start (EHS/HS) Programs. Additionally, the HS EducationFamily Services Coordinator assists in the formulation, implementation and review of policies and procedures for this program. The coordinator is responsible for implementing ERSEA, (eligibility, recruitment, selection, enrollment and attendance) of HS students as well as maintaining a waiting list for the program. In conjunction with the EHS EducationFamily Services Coordinator will be responsible to plan and implement Parent Orientation that must occur annually. The coordinator works intensively with families of enrolled children, providing them with opportunities to set and achieve goals, bettering their skills, and serving as a support person. The coordinator will also serve as a liaison between the Benodjenh Center EHS/HS programs and the community at large.
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Report to work promptly from 8 a.m. to 5 p.m., or as scheduled by supervisor.
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Must be in compliance with all GTB reporting procedures, and any Federal/State procedures as required.
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Assure compliance with Benodjenh Center Curriculum.
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In conjunction with the EHS EducationFamily Services Coordinator maintain Curriculum Committee consisting of staff, parents and community members and conduct at least 2 meetings per year.
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Develop and implement an annual training plan for all staff in conjunction with the EHS EducationFamily Services Coordinator.
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Directly supervise HS classroom staff (teachers, assistants and aides) and the HS Home Visitors, including annual evaluations, performance goals and objectives, and authorize scheduling changes.
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Substitute as needed when HS classroom staff is absent.
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Monitor HS education files for each child including Individual Education Service Plans (IESP), portfolios and anecdotal observations.
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Maintain all records/files pertaining to the educational process of the children enrolled in the HS program.
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Monitor Parent/Teacher Conferences and Home Visits, observing at least one per year, and monitor appropriate paperwork.
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Observe and note the behavior of HS children in the classroom and on the bus.
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Make recommendations based on observations to the director.
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In conjunction with the teaching staff evaluate, and assess the academic skills of the HS children at Benodjenh.
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Monitor on a monthly basis the lesson plans and safety checklists from each classroom.
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Conduct monthly, formal classroom observations, and informal ones as necessary.
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Assist in the implementation of program plans, policies and procedures in conjunction with Policy Council. Review annually.
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Assists in the preparation of annual budget and recommend allocation of funds for supplies, equipment, and program materials.
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In conjunction with Disabilities Manager, assist in the process of referring children suspected of having special needs (Observation Checklist, articulation screening, attend IFSP's/IEP's if necessary).
- Implement the Transition Plan. Review annually.
- Submit articles monthly to the Tribal and Center newsletter; edit teacher's weekly notes.
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Attend Case Management meeting.
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Attend monthly Policy CouncilParent Meetings.
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Attend staff, management and Department staff meetings as necessary.
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Conduct monthly HS classroom staff meetings.
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Serve as advisor to any HS staff obtaining their Child Development Associate (CDA).
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Other duties as assigned by your supervisor that pertain to the Educational efforts of Benodjenh Center.
- Plan, organize and manage the Family Services HS Center Based and Home Based Programs in a manner that reflects the goals and expectations of the program.
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Plans, formulates and carries out the goals, policies and objectives in the Head Start Performance Standards.
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Be in compliance with the Early Head Start/Head Start Benodjenh Cultural curriculum.
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In conjunction with the EHS EducationFamily Services Coordinator establish and maintain an outreach and recruitment process, which systematically ensures enrollment of eligible children.
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Encourage and provide opportunities for parent participation in the center, at home and in other activities.
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Assist the family in its own efforts to improve the condition and quality of life.
- Make parents aware of community services and resources and facilitate their use. In conjunction with the EHS EducationFamily Services Coordinator edit and update current Community Resource Directory annually.
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Complete Family Partnership Agreements and goal setting with each family enrolled in the HS Center Based Program. Monitor the FPA's of the enrolled HS Home Based families.
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To assist in providing, planning and informing parents of training opportunities.
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Assist Parent Committee Chairperson to plan and facilitate monthly parent meetings. Assist recording officer with preparing agendas and minutes as needed.
- Maintain up-to-date files, which will have a schedule of service delivery as well as a record of all services rendered.
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Maintain a database file for each enrolled HS family, which will contain all information in compliance with Federal Head Start Performance Standards and Tribal regulations.
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Serve as an advocate for families with children enrolled in the Head Start/Early Head Start Program and as an advocate for Head Start/Early Head Start, in general.
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Coordinate and facilitate Policy Council meetings and events. Work closely with Policy Council to ensure organization, training and effective operation.
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Provide a planned program of experiences and activities, which support and enhance the parental role as the principle influence in the child's education and development.
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Facilitates direct involvement of parents in program planning, implementation and evaluation, including, decision-making.
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Submit monthly reports on direct service activities and status to the Center Supervisor.
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Participate in the conduct and analysis of the Self and Community Assessment.
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Work with Policy Council, Committees and Staff in developing and implementing parent involvement.
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Recruit, train, assign schedule and monitor parent and community volunteers.
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Establish on-going collaborative partnerships with community organizations.
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Promote the access of Native American children and families to services that are responsive to their needs.
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Take an active role in community planning to encourage strong communication, cooperation, and the sharing of information among agencies and their community partners and to improve the delivery of community services to children and families in accordance with the agency's confidentiality policies.
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To serve as a representative for the program on various committees to promote the well being of children, families and the program in general.
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Monitor home visits, observing at least one per month and examine paperwork as it pertains to home visits including weekly Home Visit plans. Ensure home visiting staff is meeting all EHS/HS Performance Standards.
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Monitor Individual Education Service Plans (IESP) and Family Partnership Agreements (FPA) for each HS family.
- Monitor and assure availability of supplies, equipment and maintenance of all aspects of the Home Base Program.
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Arrange for services in all functional areas, utilizing internal and external resources to provide medical, social, mental health, educational and special services as deemed appropriate.
OTHER SKILLS AND ABILITIES
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Must have excellent written and verbal communication skills.
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Possess good organizational skills in order to maintain and manage family and child files.
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Must have general supervisory skills.
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General proficiency in computers, including Microsoft Office products and database applications, email and Internet.
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Excellent interpersonal skills with demonstrated patience, tact and respect.
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Able to effectively establish priorities and meet deadlines.
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General knowledge of leadership and management skills and techniques.
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Ability to quickly evaluate alternatives to atypical situations and decide on a plan of action.
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Must be able to work well with minimal supervision.
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Possess the ability to work openly and cooperatively in a "team" approach.
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Must be able to effectively communicate with children and adults.
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Must be willing to learn and utilize Anishinaabe language in the EHS setting.
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Must be able to read and understand monthly grant status reports and keep track of classroom expenditures.
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Must have good math skills.
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Ability to define problem, collect data, establish facts and draw valid conclusions.
SUPERVISORY RESPONSIBILITIES:
Supervises HS Teachers, Assistant Teachers, Classroom/Bus Aides, and HS Home Visitors.
EDUCATIONEXPERIENCE:
Must have BA in Education or related field and be a certified teacher, preferably with Early Childhood (ZA) endorsement. Must have experience in a supervisory position, with strong team leadership skills. One to three years experience in working in an Early Head Start and/or Head Start program preferred. Previous experience in the field, with skills in classroom management, and curriculum planning. Must obtain CPR/First Aid certification.
TYPICAL PHYSICAL DEMANDS
Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, which includes lifting children ages birth to 5 years. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
TYPICAL MENTAL DEMANDS
Must be able to effectively handle stressful and compromising situations, while remaining focused and professional. Must be able to deal with difficult people without losing perspective. Must be able to work productively under strict time constraints with variable deadlines. Must be able to make quick, informed decisions.
WORKING CONDITIONS
Work with children and adults on a one-on-one or group basis. Occasionally supervise children on the bus and outside.
Native American preference will apply. Current and former Early Head Start and Head Start parents must receive preference for employment vacancies for which they are qualified. Must be willing and able to pass a background investigation and drug and alcohol urinalysis as a condition of employment. Adherence to strict company policy in regard to confidentiality is a must.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the right to add or to change the duties of the position at any time through approved motion by Tribal Council. * Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Director of Human Resources.
