Executive Assistant to the CEO
Location: Blackberry Ridge: 625 GA-301, Trenton, GA 30752
Employment Type: Full-Time/ In-Person
About the Role:
Blackberry Ridge is a luxury wedding venue where every operational decision influences the guest experience. While weddings are at the heart of what we do, our Executive Assistant plays a vital role in ensuring the business behind the scenes operates with the same level of excellence our brides, grooms, and guests experience on property.
We're seeking a polished, highly organized, and proactive Executive Assistant to support our CEO and leadership team. This role goes beyond traditional executive support—you'll coordinate high level priorities, create systems, maintain critical business processes, and help keep a fast-moving, founder-led organization operating smoothly.
The ideal candidate is professional, detail-oriented, exercises sound judgment, and handles confidential information with discretion. They enjoy bringing order to complexity, anticipating needs, and wearing multiple hats within a growing organization.
If you find equal satisfaction in serving people, growing and strengthening operations, and creating the systems that allow exceptional hospitality to flourish, we'd love to meet you.
Key Responsibilities
Executive Support
- Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
- Prioritize and coordinate competing demands on the CEO’s schedule.
- Prepare agendas, presentations, reports, correspondence, and meeting materials.
- Attend meetings as requested, record notes, track action items, and ensure follow-through.
- Assist with company accounting, financial reporting, and administrative oversight.
- Screen calls, emails, and inquiries while exercising sound judgment regarding priorities.
- Support CEO-directed marketing initiatives, including coordinating content, managing project timelines, and supporting brand and communication efforts as needed.
Business Operations Coordination
- Serve as a liaison between the CEO, employees, vendors, clients, investors, and business partners.
- Coordinate projects and initiatives across multiple departments.
- Track strategic initiatives, organizational priorities, and key performance indicators (KPIs).
- Maintain organized records, contracts, agreements, and confidential business documents.
- Support real estate, hospitality, event, and venue-related projects as assigned.
Communication Management
- Draft and manage professional communications on behalf of the CEO.
- Coordinate internal and external meetings, including board, investor, and client meetings.
- Manage executive correspondence and ensure timely follow-up on high-priority matters.
- Assist with public relations, guest relations, and VIP client communications.
Event & Venue Support
- Assist with planning and coordinating special events, weddings, corporate functions, and executive gatherings.
- Support client hospitality efforts and executive hosting responsibilities.
- Coordinate logistics for venue tours, business meetings, and special projects.
Administrative Leadership
- Develop and improve office systems and administrative procedures.
- Monitor deadlines and ensure timely completion of projects.
- Assist with budgeting, expense management, invoice processing, and financial reporting.
- Handle confidential personnel, financial, and operational information.
Qualifications
Required
- 3+ years of executive support, office administration, bookkeeping, or operations experience.
- Bachelor's degree in Hospitality Management, Event Management, Business Administration, Communications, or a related field.
- Strong organizational, communication, and problem-solving skills.
- Proficiency in Microsoft Office and Google Workspace.
- Ability to manage multiple priorities while maintaining exceptional attention to detail.
- High level of professionalism, discretion, and accountability.
- Experience preparing presentations, reports, and executive summaries.
- Clean background check.
Preferred
- Experience supporting C-Suite Executives.
- Proficiency with AI-powered productivity tools.
- Experience in office management.
- Basic accounting and bookkeeping knowledge.
What We're Looking For
- Strong administrative and organizational abilities.
- A proactive and solutions-oriented mindset.
- Excellent written and verbal communication skills.
- Ability to work independently and follow through on commitments.
- Professional presence aligned with a luxury hospitality environment.
Compensation & Growth Projection
- Competitive compensation package commensurate with experience.
- Paid time off and holidays.
- Opportunity for advancement and professional development.
- Opportunity to work directly with the CEO in shaping the growth of Blackberry Ridge.
At Blackberry Ridge, we are committed to excellence, professionalism, and integrity in every aspect of our business. We are proud to be an Equal Opportunity Employer and welcome candidates who share our dedication to exceptional service and operational excellence.
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
Education:
Experience:
- Hospitality management: 2 years (Required)
Work Location: In person
