Top 40 Document specialist Jobs in Trenton, Nj

Sr. Coordinator, Controlled Documentation & Training Compliance (2026-8004)
CareTria —New Jersey
- $50,000 - $60,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Specialist, Documentation
US Pharma Lab —North Brunswick, NJ
- Full-time
- Writing skills
- English
- Mid-level
- AD&D insurance
- Paid holidays
Quality Assurance / Document Control
Sciecure Pharma Inc. —Monmouth Junction, NJ
- Full-time
- 3 years
- Bachelor's degree
- Organizational skills
Specialist, Documentation
USPL NUTRITIONALS LLC —North Brunswick, NJ
- $65,000 - $75,000 a year
- Full-time
- Writing skills
- English
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Document Management Associate
MEDLOGIX, LLC —Township of Hamilton, NJ
- $15.92 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
Quick Apply
Hospital Clinical Documentation Improvement Specialist - FT - Day - Clinical Documentation Improvement Trenton NJ
Capital Health —Trenton, NJ
- $39.40 - $51.47 an hour
- 8 hour shift
- Nursing
- RN License
- Hospital
- AD&D insurance
- Disability insurance
Fulfillment Associate - Document Management and Processing
Wolters Kluwer —Ewing, NJ
- $32,600 - $54,650 a year
- Full-time
- Office
- Reliable transportation
- Communication skills
- Commuter assistance
- Paid parental leave
Loss Mitigation Document Specialist
Freedom Mortgage —Marlton, NJ
- Full-time
- Remote
- Basic math
- Maintenance
- Mid-level
2d
QC Documentation Associate
KVK Tech —Newtown, PA
- Microsoft Word
- Associate's degree
- Communication skills
- Paid holidays
- Dental insurance
5d
Documentation & Administrative Specialist - Mortgage Warehouse Lending
Customers Bank —Township of Hamilton, NJ
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Customer service
Documentation and Training Specialist
Princeton Plasma Physics Laboratory —Princeton, NJ
- $93,400 - $149,200 a year
- Full-time
- Mentoring
- Senior level
- Associate's degree
- On-the-job training
Technical Documentation Log Analyst 1
BAE Systems Inc. —Mount Laurel, NJ
- $56,401 - $95,881 a year
- Full-time
- Military
- Mid-level
- Analysis skills
- Health savings account
- Paid holidays
Documentation Review Nurse
Hunterdon Health —Flemington, NJ
- $93,077.77 - $116,347.21 a year
- Full-time
- Nursing
- RN License
- Bachelor of Science
- Health insurance
- Dental insurance
Quick Apply
Clinical Documentation Audit Specialist
Thomas Jefferson University and Hospitals —Abington, PA
- Full-time
- Nursing
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Disability insurance
Quality Assurance Document Control
Catalent —Philadelphia, PA
- Email
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Paid holidays
- Health insurance
Clinical Documentation Improvement Specialist
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Full-time
- Nursing
- Medicine
- Bachelor of Science
- Continuing education credits
- AD&D insurance
10d
Document Control Specialist
Delva Tool & Machine —Cinnaminson, NJ
- $20 - $40 an hour
- Full-time
- Mid-level
- Continuous improvement
- Communication skills
- AD&D insurance
- Paid holidays
Senior Hospital Clinical Documentation Improvement Specialist - FT - Day - Clinical Documentation Improvement Lawrenceville NJ
Capital Health —Princeton, NJ
- $90,480.00 - $118,227.20 a year
- Full-time
- Nursing
- Hospital
- Windows
- AD&D insurance
- Disability insurance
Commercial Loan Document Administrator
Amboy Bank —Old Bridge, NJ
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
CIP & Document Quality Control Manager
Firstrust Bank —Horsham, PA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
2d

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Sr. Coordinator, Controlled Documentation & Training Compliance (2026-8004)

CareTria
New Jersey

Apply Now

Job Details

Full-time
$50,000 - $60,000 a year

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Document control experience within pharmaceutical industry
Pharmaceutical regulatory compliance
Basic math
English
FDA 21 CFR Part 11
GMP
Training material drafting
Desktop applications
Technical writing
Standard operating procedures (SOPs)
Quality data entry
Standard operating procedures drafting

Full Job Description

The Senior Coordinator, Controlled Documentation & Training Compliance is an experienced, independently operating contributor responsible for executing and supporting the day-to-day operations of the controlled documentation and training compliance programs within a GxP-regulated 3PL/pharmaceutical distribution environment. Reporting to the Manager, this role carries greater technical depth, broader task ownership, and a functional oversight responsibility for the coordinator level. The Sr. Coordinator processes and manages controlled documents and training records with a high degree of accuracy and GDP compliance, assists with eDMS and learning management system operations, contributes to audit readiness activities, and provides day-to-day guidance to the coordinator. This role serves as a reliable operational resource for the team and is expected to work with minimal supervision on routine tasks while escalating complex issues appropriately.

**Must reside within a commutable distance from our Lakewood, NJ location.

KEY RESPONSIBILITIES:

Process, format, route for approval, file, and distribute controlled documents including SOPs, work instructions, forms, and policies — in accordance with established document control procedures and cGMP/GDP requirements.
Maintain and update document records in the eDMS with accuracy and completeness, ensuring proper version control, metadata entry, and lifecycle status tracking.
Track document expiration dates and review cycle timelines; proactively coordinate with process owners and the Manager to initiate timely renewals and revisions
Maintain comprehensive physical and electronic filing systems for controlled documents and quality records in compliance with retention schedules and regulatory requirements.
Verify that obsolete document versions are removed from active use and properly archived in accordance with document control procedures.
Perform GDP-compliant record reviews to verify completeness and accuracy of quality records, flag discrepancies to the Manager for resolution.
Prepare and organize document control packages for internal audits, client audits, regulatory inspections, and document change control activities.
Ensure confidentiality and controlled access of sensitive documentation in alignment with organizational policies and legal requirements.
Assist with the development and maintenance of document control work instructions and SOPs as directed.
Monitor training completion rates and identify at-risk or past-due training items; escalate proactively to the Manager prior to expiration.
Assist in developing and updating training materials including slide decks, assessments, and Read-and-Understand documents for GxP and SOP-based training programs.
Support new hire orientation by coordinating initial training assignments and verifying completion of required pre-task GxP, GDP, PDMA, and DSCSA training.
Compile and organize training completion data and generate routine compliance reports for review by the Manager.
Maintain all training records in an organized, accurate, and audit-ready state always.
Provide guidance and troubleshooting assistance to the Coordinator on LMS/eDMS tasks and training record questions.
Support audit and inspection preparation by retrieving training transcripts, qualification records, and document control packages; verify completeness and accuracy prior to submission.
Assist the Sr. Specialist and/or Manager during internal audits, client audits, and regulatory inspections by serving as a knowledgeable resource on document and training records.
Assist with tracking and follow-up on action items related to documentation or training deficiencies identified through audits, deviations, or CAPAs.

The above duties are meant to be representative of the position and not all-inclusive.

MINIMUM JOB REQUIREMENTS:

Education: Associate’s or bachelor’s degree in Life Sciences, Healthcare Administration, Business, or a related field; or equivalent combination of education and directly relevant experience.
Experience: 2–4 years of experience in document control, training coordination, quality administration, or a related role within an FDA-regulated environment (pharmaceutical, biotech, medical device, or 3PL/WD preferred).
Regulatory Knowledge: Working knowledge of cGMP, Good Documentation Practices (GDP), and foundational understanding of PDMA, DSCSA, and 21 CFR Part 11 documentation requirements.
Systems Experience: Demonstrated experience working in an eQMS/eDMS platform and/or LMS software; experience with WMS/ERP systems is a plus.

KNOWLEDGE, SKILLS & ABILITIES:

Working knowledge of current Good Manufacturing Practices (cGMP) and Good Documentation Practices (GDP) as applied in a regulated distribution or pharmaceutical environment.
High level of accuracy and attention to detail in document processing, data entry, and record-keeping to maintain inspection-ready quality records.
Demonstrated ability to write clear, accurate documentation entries and assist in drafting training and procedural content.
Strong organizational skills with the ability to manage multiple tasks, prioritize workload, and meet competing deadlines.
Good oral and written communication skills in English; Spanish proficiency is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with eDMS platforms required.
Intermediate mathematical skills

PHYSICAL DEMANDS:

Frequently required to sit or stand for extended periods; ability to work at a computer for prolonged durations with extensive keyboard and mouse use.
Regularly required to reach, pull, stoop, bend, kneel, and/or crouch as needed within a warehouse or office setting.
Occasionally lift and/or move objects up to 35 lbs.
Expected to support audits remotely or be physically present at the facility as required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Apply Now

Refine Your Search

document specialist jobs in trenton, nj

Sr. Coordinator, Controlled Documentation & Training Compliance (2026-8004)

Specialist, Documentation

Quality Assurance / Document Control

Specialist, Documentation

Document Management Associate

Hospital Clinical Documentation Improvement Specialist - FT - Day - Clinical Documentation Improvement Trenton NJ

Fulfillment Associate - Document Management and Processing

Loss Mitigation Document Specialist

QC Documentation Associate

Documentation & Administrative Specialist - Mortgage Warehouse Lending

Documentation and Training Specialist

Technical Documentation Log Analyst 1

Documentation Review Nurse

Clinical Documentation Audit Specialist

Quality Assurance Document Control

Clinical Documentation Improvement Specialist

Document Control Specialist

Senior Hospital Clinical Documentation Improvement Specialist - FT - Day - Clinical Documentation Improvement Lawrenceville NJ

Commercial Loan Document Administrator

CIP & Document Quality Control Manager

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