Top 13 Events coordinator Jobs in Trenton, Nj

Events Coordinator
Princeton University —Princeton, NJ
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- No experience needed
3d
Events & Rental Coordinator
Princeton Day School —Princeton, NJ
- $25 - $35 an hour
- Nights as needed
- Ability to walk for extended periods
- Mid-level
- Ability to lift 50 pounds
- 403(b) matching
- Health insurance
3d
Office and Events Coordinator
Princeton University —Princeton, NJ
- $45,230 - $64,000 a year
- Overtime
- Mid-level
- Office
- 3 years
3d
Coordinator, Intercollegiate Programming
Princeton University —Princeton, NJ
- $62,000 - $72,000 a year
- Weekends as needed
- Microsoft Outlook
- No experience needed
- Research
10d
Member Experience Coordinator
Battleground Country Club —Manalapan, NJ
- $58,000 - $60,000 a year
- Extended hours
- CPR Certification
- Microsoft Outlook
- Mid-level
Quick Apply
Hotel and Event Coordinator
Lambertville House —Lambertville, NJ
- From $22 an hour
- Part-time
- Google Workspace
- Inventory management
- Hotel
- Paid time off
Quick Apply
3d
Event Coordinator
Fooda —Robbinsville, NJ
- $20 - $22 an hour
- Part-time
- US work authorization
- Restaurant
- Communication skills
- Paid time off
- 401(k) matching
Quick Apply
Sponsorship and Operations Coordinator
Gazelle Group —Princeton, NJ
- $40,000 a year
- Part-time
- Sales
- Research
- Mid-level
- Profit sharing
- Paid holidays
Event Coordinator
Dave & Buster's —Freehold, NJ
- $18.93 - $22.43 an hour
- Full-time
- English
- Organizational skills
- Entry level
Wedding Coordinator
Enchanted Allure Events —East Brunswick, NJ
- From $18 an hour
- Part-time
- Hospitality
- Mid-level
- Driver's License
Quick Apply
1d
Banquets Coordinator
Doylestown Country Club —Doylestown, PA
- From $52,000 a year
- Overtime
- Office
- Computer skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
4d
Community Event Coordinator
Exact Solar —Newtown, PA
- Part-time
- Organizational skills
- Entry level
- Opportunities for advancement
- Flexible schedule
Quick Apply
Birthday Party/Event Coordinator
Rock N Air —East Brunswick, NJ
- Part-time
- Computer skills
- Communication skills
- Entry level
- Health insurance
- Employee discount
Quick Apply

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Events & Rental Coordinator
Princeton Day School —Princeton, NJ
Princeton Day School is the region's premier independent day school for students from Pre-K through Grade 12. Ability to work in hot and cold environments, dark…
$25 - $35 an hour
3d
Events Coordinator
Princeton University —Princeton, NJ
Develop and maintain tracking tools to support operational reporting and historical analysis. Support development and refinement of event management workflows…
$65,000 - $75,000 a year
3d

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Events & Marketing Coordinator
Ohio Pharmacists Association —Columbus, OH
Bachelor's degree in Marketing, Communications, Event Management, Business, or a related field preferred. Maintain and update website content, event pages, and…
$48,000 - $55,000 a year
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Executive Assistant to the Executive Director & Event Coordinator
BalletMet —Columbus, OH
Contribute to overall success of BalletMet by maintaining collaborative, productive and professional relationships with staff, dancers, guest artists, patrons,…

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Events Coordinator

Princeton University -
Princeton, NJ

Apply Now

Job Details

Full-time
$65,000 - $75,000 a year
3 days ago

Qualifications

Stakeholder engagement
Microsoft Excel
Microsoft Outlook
Administrative experience
Documentation tools
Task prioritization

Full Job Description

Overview:

Reporting to the Assistant Director, Admin & Business Services, this position provides logistical, administrative, and operational support for Facilities Operations event coordination activities which includes Building Services, Logistics, and all other Operations-based event support tasks. The role manages intake, coordination, dispatching, and execution of event support requests, including high-profile campus events (Reunions, Commencement, Class Day, dedications, and other special events).

This position requires strong communication, operational knowledge of campus facilities and systems, and the ability to coordinate resources to ensure efficient, safe, and high-quality service delivery. The role also supports accurate cost recovery and customer billing by maintaining event/work order documentation and coordinating with campus stakeholders.

Responsibilities:

Event Coordination & Customer Service

Handle event support requests via phone, email, and in-person interactions; create, edit, and dispatch event-related work orders. Serve as the primary point of contact for event planning, intake, and execution support. Manage high-volume event and move-related work orders, ensuring accurate updates and appropriate crew assignment. Maintain clear, professional communication with campus clients, alumni, students, and internal staff to ensure expectations are met and services are delivered smoothly. Maintain working knowledge of campus buildings, spaces, and configurations to assist with event planning and logistics.

Interface with campus constituents, alumni groups, and external vendors to gather specifications and coordinate services. Coordinate all logistical aspects of events, including setups, equipment, deliveries, and permits. Ensure proper staffing, equipment allocation, and scheduling align with event requirements. Represent Building Services at planning meetings and coordinate across departments to ensure seamless execution.

Maintain comprehensive logs of all events, including schedules, service delivery details, and associated costs. Develop and maintain tracking tools to support operational reporting and historical analysis. Generate reports from departmental systems (e.g., Information Warehouse or equivalent). Collaborate with IT and departmental staff to improve event tracking systems and workflows.

Coordinate with internal and external vendors for equipment, rentals, deliveries, and logistical needs.

Order and manage supplies for departmental operations and event support. Ensure adequate inventory and availability of event-related resources.

Work Order Management, Dispatching & Field Coordination

Coordinate with the Logistics Supervisor and department crews to create, assign, and track event-related work orders. Prioritize workloads based on crew availability, location, and event urgency. Provide special instructions to ensure safe and efficient task completion. Collaborate with supervisors to plan and adjust staffing and resources in real time based on operational needs. Support crews in resolving on-site challenges and operational issues during event execution. Ensure accurate labor, material, and equipment tracking for all event-related work orders.

Billing, Cost Recovery & Financial Administration

Review completed event-related work orders for accuracy and completeness to support billing and cost recovery. Process and coordinate post-event billing for campus customers, ensuring labor, materials, equipment, and service charges are accurately documented and applied. Maintain billing records and supporting documentation in accordance with university policies and departmental procedures. Coordinate with Finance and campus departments to ensure proper account coding, charge allocations, and timely invoicing. Respond to customer inquiries regarding service charges and assist in resolving billing discrepancies. Generate reports on completed events and monitor open/closed work orders to support accurate cost recovery and revenue tracking.

Systems, Technology & Process Support

Use operational systems such as Maximo, EZ Max Mobile, Planon, Tiger Space, and campus tools to manage work orders and event logistics. Serve as a functional lead for event-related technologies and contribute to system enhancements. Support development and refinement of event management workflows and reporting tools.

Cross-Departmental & Administrative Support

Provide support to Facilities Operations initiatives and serve as backup for other administrative functions (fleet management, surplus coordination, purchasing support). Assist with general administrative functions such as scheduling, communications, recordkeeping, and special projects.

Qualifications:

Essential Qualifications:

Three to five years of prior related experience in event coordination, operations support, or administrative functions in a service-oriented environment
Strong organizational and time management skills with attention to detail
Excellent written and oral communication skills
Strong interpersonal skills with the ability to work effectively with a diverse range of stakeholders
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new systems and tools
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Experience working with scheduling, work order, or event management systems preferred

Preferred Qualifications:

Experience supporting large-scale or university events
Experience with budgeting, billing, or cost tracking
Familiarity with Facilities Operations systems (e.g., CMMS, EMS, or similar)
Experience working in a unionized or operational trades environment
Experience with reporting tools or data systems

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): Yes Physical Capacity Exam Required: No Valid Driver’s License Required: No Experience Level: Entry Level : #LI-NC1 Salary Range: $65,000 to $75,000

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Refine Your Search

events coordinator jobs in trenton, nj

Events Coordinator

Events & Rental Coordinator

Office and Events Coordinator

Coordinator, Intercollegiate Programming

Member Experience Coordinator

Hotel and Event Coordinator

Event Coordinator

Sponsorship and Operations Coordinator

Event Coordinator

Wedding Coordinator

Banquets Coordinator

Community Event Coordinator

Birthday Party/Event Coordinator

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