Top 5 Executive assistant to ceo Jobs in Troy, Il

Executive Assistant
Afinitas —St. Louis, MO
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Executive Assistant and Board Liaison
Caritas Family Solutions —Belleville, IL
- $70,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid training
- Health insurance
Executive Assistant - TEMPORARY
Fathers & Families Support Center —St. Louis, MO
- $25 - $27 an hour
- Temporary
- Customer service
- Word processing
- Research
- Health savings account
- Paid holidays
Quick Apply
Executive Assistant
ebs recruiters LLC —Clayton, MO
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Chief Financial Officer (CFO)
CareSTL Health —St. Louis, MO
- Full-time
- Microsoft Excel
- Microsoft Outlook
- CPA
- Paid holidays
- Health insurance
Quick Apply

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Executive Assistant

Afinitas -
St. Louis, MO

Apply Now

Job Details

Full-time

Qualifications

Executive administrative support

Full Job Description

About Us:

Afinitas, headquartered in St. Louis, Missouri, is a global leader in equipment, forming systems, and essential accessory products that support transportation, water, and utility precast concrete infrastructure worldwide. We provide industry-leading production equipment; highly engineered formwork; and a broad portfolio of precast concrete, electrical, and construction accessories, along with structural products and systems designed for bridge, highway, and heavy construction applications. Afinitas is part of BW Forsyth Partners, LLC, the investment group of global manufacturing and engineering consulting firm Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members, united by a common belief: to use the power of business to build a better world.

Job Description:

JOB SUMMARY

The Executive Assistant will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support.

ESSENTIAL FUNCTIONS & RESPONSIBLITIES

Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events
Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities)
Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts
Ensure the development of clear, concise, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice
Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software.
Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral
Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience
Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer, if requested
Welcome candidates, customers and guests, providing a warm, red-carpet experience
Assist in onboarding new team members in the St. Louis office
Ship (FedEx, UPS) various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs
Field calls and forward requests to appropriate team members where necessary
Work closely with other Executive and Administrative Assistants within the organization on collaborative projects
Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate

Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion.

QUALIFICATIONS

Associates Degree in Business, Communications, Marketing, English or other related field, preferred
Previous executive experience from a similar profession/corporate background
Ability to work with confidential materials and quickly build trust among key stakeholders
Excellent organizational skills and attention to detail
Ability to manage multiple tasks simultaneously and adapt to shifting priorities
Positive mindset with a problem solver “can-do” attitude
High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint
Strong skills with visual tools like Power Point and/or Canva
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

WORK ENVIRONMENT

This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area.

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

Afinitas

Apply Now

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executive assistant to ceo jobs in troy, il

Executive Assistant

Executive Assistant and Board Liaison

Executive Assistant - TEMPORARY

Executive Assistant

Chief Financial Officer (CFO)

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