General Purpose of Position
This position is responsible for the administrative, supervisory and investigative work of the Community Department. This is advanced professional and managerial work planning, organizing, implementing, and directing Community Development Department programs in the areas of Building, Code Enforcement, Planning & Zoning, Board of Adjustment, Floodplain Administrator, Municipal Separate Storm Sewer System (MS4 Program) and Infrastructure Inspection/Dedication Program according to state and federal regulations and City ordinances
Major Duties and Responsibilities
Develops and manages the departmental budget
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Proposes line-item budget based on prior year (Community Development & Stormwater)
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Tracks expenditures on a monthly basis
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Receives and tracks monthly expenses to stay within budget
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Prepares and distributes the appropriate information needed to prepare annual budget
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Oversees and maintains annual departmental budget (Community Development & Stormwater)
Supervises departmental personnel
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Supervises all employees, establishing all scheduling practices and assigning appropriate tasks
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Completes employee performance evaluations on a regular basis
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Tracks and posts all scheduling, vacation time, comp time, and sick leave according to procedure
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Oversees needed discipline and tracks all applicable documentation
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Assures professional development (training) for each employee
Performs administrative duties related to departmental functions
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Advises City Administrator regarding progress of projects and assigned jobs
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Develops bid specifications for equipment and / or projects for Community Development Department
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Participates in the City' s comprehensive planning process
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Prepares and monitors the department budget (Community Development & Stormwater)
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Complete all reports and paperwork as required
Participates in public relations and education
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Communicates regularly with various stakeholders, including City staff, other government entities, contractors and developers
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Directs the development and implementation of the City comprehensive planning program including land use, transportation, housing, and area plans.
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Directs the implementation of transportation planning projects.
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Attends Council meetings and other meetings as required
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Serves as technical advisor to the Planning and Zoning Commission
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Prepares information and makes recommendations to Planning and Zoning Commission, Board of Aldermen, and City Administrator
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Provides technical assistance to City Officials and the general public regarding issues as requested
Acts as and performs duties of Planning and Zoning Administrator
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Maintains permanent and current records including, but not limited to, all amendments, variances, and zoning map changes
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Forwards to Planning and Zoning Commission information and data necessary for performing their function
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Forwards to Board of Adjustment applications for variances, interpretive relief, or other matters on which Board is required to act
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Enforces all provisions and provides specific notification of violations of planning and zoning regulations
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Documents and reports unabated violations to Municipal Court Clerk for further legal action
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Reviews and verifies for zoning compliance the use(s) associated with each application for an occupancy permit prior to issuance of a business license
Acts as and performs duties of Floodplain Administrator
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Reviews all applications for floodplain development permits to assure that safety of sites and satisfaction of floodplain development permit requirements
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Reviews applications for floodplain development permits to assure that all necessary Federal, State, or local permits have been obtained
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Reviews proposals for subdivisions or other new development to determine whether such proposals will be reasonable safe from flooding
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Issues floodplain development permits for all approved applications
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Provides notification to adjacent communities and the State Emergency Management Agency (SEMA) prior to any alteration or relocation of a watercourse; submits evidence of such notification to the Federal Emergency Management Agency (FEMA)
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Assures provision of maintenance within altered or relocated portion of any watercourse so flood-carrying capacity is not diminished
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Verifies and maintains record of actual elevation (in relation to mean sea level) of the lowest floor (including basement) of all new or substantially improved structures as well as substantially improved non-resident structures that have been flood-proofed
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Arranges for certification from a registered professional engineer or architect when flood-proofing techniques are utilized for a particular non-residential structure
MS4 Stormwater Management Program
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Oversees the Stormwater Coordinator
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Ensures the Stormwater Management Plan is being carried out per plan.
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Reports to the Board of Aldermen the status of the MS4 program.
Infrastructure Inspection Program
- Oversees Infrastructure Program
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Ensures the Infrastructure is per approved construction plans
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Reports to the Board of Aldermen the status of the Infrastructure Inspection Program.
Performs the statutory duties of a Building Official
Performs other duties as directed
Education and Experience
The person in this position must have a high school diploma or its equivalent; minimum college degree and/or an advanced certification in Planning, Public Administration, or related field, AND five years experience managing planning or community development operations; OR an equivalent combination of education and experience.
Licenses and Certifications
The person in this position must have a valid Missouri driver's license; certifications in City Planning, Community & Economic Development, Public Management, or other related fields are preferred.
Knowledge, Skills and Abilities
Knowledge
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Supervisory principles, practices and procedures
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Project management practices and procedures
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City' s purchasing policies and procedures
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Inventory management principles and methods
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Knowledge of engineering and planning principles
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Oral and written communication skills
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Basic environmental standards for water, sewer and wastewater treatment systems
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Ability to adhere to specific safety regulations
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Ability to read blueprints
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Layout of city streets
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Federal and state statutes concerning the work of the department
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Mathematical skills, including addition, subtraction, division, and multiplication functions
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General functions and operations of municipal government
Skills and Abilities
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Apply supervisory techniques to practical situations
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Manage a departmental budget
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Develop bid specifications
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Effectively negotiate contracts and other agreements
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Effectively manage personnel, equipment and supplies to maximize departmental efficiency
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Use common sense
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Pay attention to detail
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Complete detailed work accurately
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Work effectively with a wide range of people
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Meet specified deadlines
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Prioritize daily work flow
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Work as a team member with other employees
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Communicate effectively with others, both oral and written
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Work autonomously when necessary
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Handle multiple tasks simultaneously with frequent interruptions
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Deal with others in a professional manner
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Maintain professional composure in heated situations
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Develop, implement and follow departmental and City policies and procedures
