Top 1114 Administrative services Jobs in Troy, Ny

Executive Assistant
State of New York - Homeland Security and Emergency Services, Division of —Albany, NY
- $86,773 - $108,413 a year
- Full-time
- Background check
- Mid-level
- Office
6d
Administrative Specialist 1/Trainee 1/2 (NY HELPS) -Division of Law Enforcement
State of New York - Parks, Recreation & Historic Preservation, Office of —Albany, NY
- $53,764 - $85,138 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Health insurance
1d
Administrative Assistant (Executive Assistant to Executive Division) - VID 221589
State of New York - General Services, Office of —Albany, NY
- $67,119 - $83,286 a year
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
1d
Administrative Assistant 2
State of New York - State Police, Division of —Albany, NY
- $59,787 - $72,429 a year
- Full-time
- Background check
- Microsoft Outlook
- Research
5d
Administrative Assistant 2
State of New York - Civil Service, Department of —Albany, NY
- $59,808 - $74,695 a year
- Email
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
8d
Administrative Coordinator
Albany Medical Center —Albany, NY
- $50,639 - $75,959 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Health Informatics Specialist I- Hybrid -New York
Trinity Health —Albany, NY
- $75,592 - $113,389 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Analysis skills
Administrative Assistant 2 - VID 221261
State of New York - General Services, Office of —Albany, NY
- $56,807 - $72,429 a year
- Full-time
- Background check
- Word processing
- Writing skills
7d
Executive Assistant
emma willard school —Troy, NY
- $83,000 - $90,000 a year
- Full-time
- 7 years
- Writing skills
- Bachelor's degree
5d
Family and Matrimonial Attorney
Tully Rinckey —Albany, NY
- $120,000 - $200,000 a year
- Full-time
- Mid-level
- Analysis skills
- In-person
- Health savings account
- Health insurance
Quick Apply
Labor and Employment Attorney
Tully Rinckey —Albany, NY
- $120,000 - $200,000 a year
- Full-time
- Mid-level
- In-person
- 2 years
- Health savings account
- Health insurance
Quick Apply
Physician
Ellis Medicine —Niskayuna, NY
- $250,000 - $260,000 a year
- Full-time
- Medicine
- Primary Care
- Outpatient experience
- Loan repayment program
- Health insurance
Nurse Practitioner/Physician's Assistant Primary Care
Ellis Medicine —Niskayuna, NY
- $136,842 a year
- Full-time
- BC/BE
- Primary Care
- Mid-level
- Relocation assistance
- Dental insurance
Quick Apply
Senior Account Executive
BrawnMedia —Albany, NY
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft PowerPoint
- Mid-level
- Contracts
- Health insurance
- Dental insurance
Quick Apply
Nursing Supervisor, Home Infusion
KabaFusion —Albany, NY
- $110,000 - $115,000 a year
- Full-time
- CPR Certification
- Nursing
- RN License
- Paid holidays
- Disability insurance
Quick Apply
Optometrist
Maltavista Optometry & Orthokeratology —Malta, NY
- $80 an hour
- Part-time
- Private practice
- Mid-level
- In-person
- Relocation assistance
- Health insurance
Quick Apply
Psychotherapist II
Mindful Care —New York State
- $65,000 - $72,500 a year
- Full-time
- Remote
- Bilingual
- Psychiatry
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
12d
Family Medicine Nurse Practitioner/Physician Assistant
Community Care Physicians —Colonie, NY
- From $125,000 a year
- Full-time
- CPR Certification
- Nursing
- RN License
Quick Apply
Nurse Practitioner
The Center for Disability Services —Albany, NY
- $139,006.40 - $161,075.20 a year
- 8 hour shift
- Experience working with individuals with developmental disabilities
- Nursing
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
12d
Clinical Supervisor
Harmony Counseling, PLLC —Troy, NY
- $60 - $70 an hour
- Part-time
- Hybrid work
- Private practice
- 5 years
- Licensed Clinical Social Worker
- Professional development assistance
- Flexible schedule
Quick Apply

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Executive Assistant

State of New York - Homeland Security and Emergency Services, Division of
Albany, NY

Apply Now

Job Details

Full-time
$86,773 - $108,413 a year
6 days ago

Qualifications

Executive administrative support

Full Job Description

Duties Description Reporting directly to the executive leadership of the Division of Homeland Security and Emergency Services, the Executive Assistant provides high-level administrative and secretarial support to the executive team. The Executive Assistant coordinates all of the executive leadership's administrative activities.

Duties include, but are not limited to:

Provides comprehensive administrative support to the executive team.
Provides professional phone coverage for the executive office; screens calls by ascertaining the nature of the inquiry, determining the appropriate disposition, and routing urgent matters directly to the necessary party.
Organizes meetings, manages calendars, and distributes confidential meeting materials on behalf of DHSES executive leadership.
Communicates information and work assignments from executive staff to program areas, and follows up on assignments to ensure timely completion.
Manages, tracks, and archives confidential documents, communications, and records.
Summarizes reports, articles, and other complex documents for executive staff.
Collaborates with executive staff to prepare necessary materials and briefings ahead of meetings.
Tracks and routes incoming and outgoing correspondence and email, alerts executive staff to critical deadlines, and provides necessary background or supporting documentation.
Maintains secure electronic and hard-copy filing systems, ensuring strict confidentiality of all sensitive information.
May supervise administrative and support staff within the executive office.
Performs special projects as needed to assist the executive leadership in meeting the Division's goals.

Minimum Qualifications Bachelor's degree and three years of relevant experience*

Relevant experience: experience directly supporting executive level leadership or comparable structures in an organization. Familiarity with government operations, legislative calendars, agency hierarchies, and public-facing communications preferred.

Substitutions: four years of specialized experience or associate's degree and two years of specialized experience may substitute for bachelor's degree; J.D. or master's degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.

In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.

In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

Apply Now

Refine Your Search

administrative services jobs in troy, ny

Executive Assistant

Administrative Specialist 1/Trainee 1/2 (NY HELPS) -Division of Law Enforcement

Administrative Assistant (Executive Assistant to Executive Division) - VID 221589

Administrative Assistant 2

Administrative Assistant 2

Administrative Coordinator

Health Informatics Specialist I- Hybrid -New York

Administrative Assistant 2 - VID 221261

Executive Assistant

Family and Matrimonial Attorney

Labor and Employment Attorney

Physician

Nurse Practitioner/Physician's Assistant Primary Care

Senior Account Executive

Nursing Supervisor, Home Infusion

Optometrist

Psychotherapist II

Family Medicine Nurse Practitioner/Physician Assistant

Nurse Practitioner

Clinical Supervisor

I want to receive the latest job alert for administrative services in troy, ny

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