Top 283 Program assistant Jobs in Troy Ny

Program Assistant
New York Housing Trust Fund —Albany, NY
- $59,808 a year
- Online Application
- Microsoft Outlook
- Office
- SharePoint
Quick Apply
13d
Executive Assistant
State of New York - Homeland Security and Emergency Services, Division of —Albany, NY
- $86,773 - $108,413 a year
- Full-time
- Background check
- Mid-level
- Office
14d
Executive Assistant
emma willard school —Troy, NY
- $83,000 - $90,000 a year
- Full-time
- 7 years
- Writing skills
- Bachelor's degree
13d
Office Assistant 1 (Stores/Mail) NY HELPS
State of New York - Taxation & Finance, State —Green Island, NY
- $36,232 - $44,828 a year
- Overtime
- Background check
- No experience needed
- Driver's License
8d
Office Assistant 1 (NY HELPS), OP-2020/19476
State of New York - Education Department, State —Albany, NY
- $36,232 - $44,828 a year
- Email
- Background check
- No experience needed
- Entry level
- Paid parental leave
- Paid holidays
6d
Office Administrative Assistant
Harris Beach Murtha —Albany, NY
- $25.65 - $33.34 an hour
- Full-time
- Hospitality
- Microsoft Office
- Administrative experience
Administrative Assistant 1 or Trainee
State of New York - Information Technology Services, Office of —Rensselaer, NY
- $40,625 - $60,467 a year
- Full-time
- Background check
- Word processing
- Office
- Paid holidays
- Health insurance
10d
OFFICE ASSISTANT I (HELPS)
Albany County, NY —Albany, NY
- $37,961 a year
- Office
- Entry level
- Dental insurance
- Tuition reimbursement
Program Assistant
Commission On Economic Opportunity —Troy, NY
- $19 an hour
- Online Application
- Classroom
- Microsoft Outlook
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
11d
Training Program Coordinator (R26-36)
Research Foundation for SUNY —Albany, NY
- $82,000 - $845,000 a year
- Microsoft Word
- Management
- Mid-level
- Disability insurance
- Health insurance
Administrative Assistant 1/Trainee - 221776
State of New York - Criminal Justice Services, Division of —Albany, NY
- $40,391 - $58,477 a year
- Full-time
- Background check
- Word processing
- Office
7d
Administrative Assistant 1
State of New York - Thruway Authority —Albany, NY
- $44,894 - $68,995 a year
- Full-time
- Background check
- Word processing
- Office
- Free parking
- Tuition reimbursement
7d
Education Program Assistant 1, (NY HELPS), Box OCE-1623/65305
State of New York - Education Department, State —Albany, NY
- $53,764 - $68,630 a year
- Full-time
- Background check
- Doctoral degree
- Mid-level
- Paid parental leave
- Paid holidays
2d
Program Assistant
IPH —Waterford, NY
- From $22 an hour
- Full-time
- Computer literacy
- Residential
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box EXEC-275/27610
State of New York - Education Department, State —Albany, NY
- $47,695 - $58,447 a year
- Full-time
- Background check
- Writing skills
- Office
- Paid parental leave
- Paid holidays
2d
Support Specialist
New York Northern Probation and Pretrial Services —Albany, NY
- $41,625 - $67,711 a year
- Mid-level
- Office
Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box OP-2023/00007
State of New York - Education Department, State —Albany, NY
- $47,695 - $58,447 a year
- Full-time
- Background check
- Customer service
- Writing skills
- Paid parental leave
- Paid holidays
2d
Upstate ETE Program Coordinator
Albany Damien Center —Albany, NY
- $58,000 - $60,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- 403(b) matching
- Health savings account
Quick Apply
DSVS Housing Program Fiscal Coordinator
Unity House of Troy —Troy, NY
- $22.02 - $23.15 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Health savings account
- Paid holidays
Quick Apply
9d
Business Administrative Specialist- NY
Northwest Registered Agent —Albany, NY
- $20.50 an hour
- Full-time
- Research
- Office
- US work authorization
- Paid parental leave
- Health savings account
Quick Apply

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program assistant jobs near troy ny

Program Assistant

New York Housing Trust Fund
Albany, NY

Quick Apply

Job Details

Full-time
$59,808 a year
13 days ago

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Word embeddings
Filing
Data management
Calendar management
SharePoint
Associate's degree
Physical document handling
Office phone management
Office experience
Office record organization

Full Job Description

Instructions for Applicants

Applicants must include a cover letter and resume for review. Resumes not accompanied by a cover letter will be deemed incomplete and will not be considered.

Applicant must describe in a cover letter how the applicant meets the minimum qualifications, and how the work experienced outlined in the accompanying resume relates to the available position. Applicants are also encouraged to use the cover letter as an opportunity to identify specific skills, including knowledge of software or database systems that may be useful for this position.

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.

This position is with HCR's Housing Trust Fund Corporation (HTFC). This is not a civil service position and does not require a civil service exam. Candidates must meet the minimum qualifications outlined below to be considered.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce that represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

The Office of Small and Mid-Size Development (SMD) is a program office within HCR focusing on non—tax credit development projects smaller in scope but with outsized impact, encompassing multifamily rental, homeownership, and manufactured housing. SMD currently administers eight capital funding programs, and the list is growing: HCR’s Small Building Participation Loan Program (SBPLP), Small Rental Development Initiative (SRDI), Affordable Homeownership Opportunity Program (AHOP), Block by Block Homeownership Program (BxB), MOVE-IN New York CrossMod Expansion Program (MOVE-IN), Legacy City ACCESS Program (LCAP), Manufactured Home Advantage Program (MHAP), and Manufactured Home Cooperative Fund Program (MHCFP). SMD’s mission is to deploy these funds expeditiously and efficiently to create enhanced housing opportunities for low- and middle- income residents across the state.

Position Summary

The Program Assistant for Small and Mid-Size Development will work closely with SMD’s Vice President, Assistant Vice President, and program staff to support day-to-day implementation of funding programs. The position is expected to primarily support SRDI, MOVE-IN, LCAP, MHAP and MHCFP, helping to maintain project files, process disbursement requests and assist with project closeout, and serve as a point of contact for awardees and general program inquiries.

Duties and Responsibilities

Assist in accomplishing all goals, tasks, and assignments relating to operation of SMD programs as requested
Help to organize and review project applications for funding for completeness;
Complete preliminary review of disbursement paperwork for funded projects to ensure consistency of numerical values and that amounts are totaled correctly to initiate payment processing;
Log payment requests into SharePoint and other systems;
Coordinate with awardees to obtain required project submissions and/or reporting;
Prepare letters, memos, written procedures and other documents as needed;
Use Microsoft Word to prepare template documents, proofread and edit written materials, use advanced formatting to add Index/table of contents to documents.
Monitor shared Outlook mailboxes, saving documents electronically and routing to appropriate staff;
Manage user access to an online application portal, communicate with potential applicants related to access.
Prepare and run reports from various databases.
Create new Excel spreadsheets or manipulate existing Excel spreadsheets to meet office staff needs.
Document scanning, filing and shredding;
Support office with administrative responsibilities as needed.

Qualifications

Bachelor’s degree and at least three years’ experience* in a fast-paced office performing support staff tasks (i.e. answering phones, creating written materials & forms, processing paperwork & electronic records, filing.)
Preferable if candidate possesses at least some familiarity with housing and/or community development programs.
Experience handling sensitive documents and confidential information with discretion.
Candidate must be familiar with Microsoft Office including significant skills and experience in Microsoft Word and Excel, and experience using SharePoint and using shared calendars and scheduling tools in Outlook.
Candidate must also be comfortable with creating spreadsheets for data management.
Ability to work alone/or away from staff (trustworthy).
Excellent organizational and communication skills are essential.
Ability to work effectively with members of an existing administrative team and grant project managers.
Candidate must show initiative and willingness to take on new tasks as directed, and be comfortable with shifting priorities and new assignments.

Substitution: Certification (such as the International Association of Administrative Professionals’ Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.

This job description is not intended to be all inclusive and the employee will be expected to perform other reasonably related duties as assigned

New York State is an Equal Opportunity Employer (EOE)

Quick Apply

Refine Your Search

program assistant jobs in troy ny

Program Assistant

Executive Assistant

Executive Assistant

Office Assistant 1 (Stores/Mail) NY HELPS

Office Assistant 1 (NY HELPS), OP-2020/19476

Office Administrative Assistant

Administrative Assistant 1 or Trainee

OFFICE ASSISTANT I (HELPS)

Program Assistant

Training Program Coordinator (R26-36)

Administrative Assistant 1/Trainee - 221776

Administrative Assistant 1

Education Program Assistant 1, (NY HELPS), Box OCE-1623/65305

Program Assistant

Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box EXEC-275/27610

Support Specialist

Administrative Assistant 1, Administrative Assistant Trainee 1 (NY HELPS), Box OP-2023/00007

Upstate ETE Program Coordinator

DSVS Housing Program Fiscal Coordinator

Business Administrative Specialist- NY

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