Position Overview
Tahoe Expedition Academy is seeking an experienced, proactive, and dedicated Campus Operations Supervisor to oversee the physical infrastructure, daily operations, and safety of our PK-12 campus, as well as manage our fleet of school SUVs. This role ensures that all school buildings, grounds, and vehicles provide a safe, functional, and reliable environment that supports our educational and fieldwork-driven mission. The ideal candidate will be a hands-on professional who thrives in an active mountain environment, can successfully manage a team, coordinate event logistics, and engage positively with our student body by providing occasional campus supervision.
Key Responsibilities
Event Management & Logistics
- Setup and Execution: Coordinate the physical setup, transition, and teardown for all daily school activities, assemblies, graduations, athletic events, and community gatherings.
- Traffic & Parking: Oversee event parking, traffic flow, and transportation logistics for on-campus activities, ensuring safe and organized arrivals and departures.
- Cross-Department Coordination: Collaborate closely with administration, faculty, and parent volunteers to anticipate facility, A/V, and equipment needs well in advance of scheduled events.
- Event Safety & Vendor Support: Ensure all temporary setups comply with fire and safety codes. Manage external vendors (e.g., tent rentals, staging, portable restrooms) required for large-scale outdoor or indoor events.
Fleet & Transportation Management
- Fleet Upkeep: Manage the routine maintenance schedule for the school's fleet of SUVs, ensuring timely oil changes, tire rotations, brake inspections, and fluid checks.
- Safety & Compliance: Ensure all vehicles are equipped with up-to-date safety gear (first aid kits, fire extinguishers, snow chains) and comply with state registration, insurance, and emissions requirements.
- Vendor Coordination: Partner with local auto repair shops and dealerships to coordinate major repairs, bodywork, or specialized maintenance.
- Logistics & Tracking: Monitor vehicle condition, track mileage, manage gas card expenditures, and maintain an organized checkout/check-in system for faculty using the SUVs for fieldwork.
- Winter Readiness: Specifically manage seasonal changeovers, including installing snow tires, maintaining wipers/fluids, and ensuring vehicles are prepped for mountain driving conditions.
Campus Maintenance & Operations
- Develop and execute a comprehensive preventative maintenance program for all buildings, equipment, and grounds.
- Oversee daily custodial and maintenance operations to ensure classrooms, offices, and common areas are clean and well-maintained.
- Perform and supervise routine maintenance and minor repairs including plumbing, electrical, HVAC, carpentry, and painting.
- Manage groundskeeping efforts, including landscaping, athletic field maintenance, and campus snow removal.
- Organize and manage regular community-volunteer maintenance events
Leadership & Team Management
- Hire, train, schedule, and supervise the maintenance and custodial staff.
- Foster a positive, collaborative, and safety-first work environment within the campus operations team.
- Conduct regular performance evaluations and provide ongoing training for staff.
Safety, Security, & Compliance
- Ensure all campus facilities comply with local, state, and federal health and safety regulations (e.g., OSHA, ADA, fire codes).
- Maintain and test safety equipment, including fire alarms, sprinkler systems, and access control systems.
- Play a key role in the school's emergency response team, managing safety drills and disaster preparedness.
Project & Vendor Management
- Obtain bids, select vendors, and oversee external contractors for specialized repairs, renovations, and capital improvement projects.
- Manage the combined facilities, event logistics, and transportation budget, track expenses, and order necessary supplies while remaining cost-effective.
Student Supervision & Campus Presence
- Morning Supervision: Provide active and attentive supervision of students on campus before the start of the school day, ensuring a safe, orderly, and welcoming environment during drop-off.
- As-Needed Support: Step in to assist with occasional student supervision during transitions, recess, or unforeseen staff shortages.
- Positive Engagement: Maintain an approachable, professional presence among the PK-12 student body, gently reinforcing school behavioral expectations and safety protocols while navigating the campus.
Qualifications & Experience
- Experience: 5+ years of facility management, maintenance, or event operations experience. At least 2 years in a supervisory role. Experience working in an educational or youth-centered environment is highly preferred.
- Driving Record: Must possess a valid driver's license with a clean driving record. Must be comfortable driving SUVs in winter mountain conditions.
- Technical Skills: Basic knowledge of automotive maintenance, alongside working knowledge of facility HVAC, electrical, plumbing, and mechanical systems.
- Soft Skills: Excellent communication and organization skills. Ability to interact professionally and warmly with students, parents, faculty, and contractors.
- Technology: Proficient in standard office software (email, spreadsheets).
- Background: Must pass a comprehensive criminal background check and fingerprinting (required for PK-12 school employees).
Physical Requirements
- Ability to stand, walk, and navigate the campus for extended periods.
- Ability to lift, push, or pull up to 50 pounds.
- Comfortable working outdoors in various weather conditions, including winter snow.
- Available for occasional evening and weekend work to support school events or respond to facility/fleet emergencies.
Ability to work indoors & outdoors
Equal Opportunity Statement Tahoe Expedition Academy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, students, and families.
