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Legal Secretary – Receptionist

Moeller Law Office
Tucson, AZ

Apply Now

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Client rapport building
High school diploma or GED

Full Job Description

Job Summary

Highly reputable Insurance Defense law firm located in Tucson seeks full time legal secretary/receptionist/client service specialist to assist with creating a world class experience for our clients. Working with a professional office staff of three members and two lawyers, he/she will thrive in a growing and collegial atmosphere. This position requires the highest level of professionalism while customizing each interaction either in person or telephonically to create a lasting and memorable positive experience.

Job Description:

Responsibilities and Essential Functions:

Monitor and listen to clients to understand inquiries and requests in order to provide accurate information about the facilities and services with prompt assistance.
Interpret and transcribe dictation into correspondence, motions, and pleadings.
Review and edit drafts prepared, making sure that the transcription is correct, complete, and consistent in style.
Follow established guidelines and procedures for receiving, documenting, organizing, and mailing out client packages (i.e. parcel deliveries, messenger services, etc.).
Answering telephone inquiries, loading/unloading parcels, delivering of parcels, copying, faxing and guest requests.
Work closely with the professional staff and attorneys to ensure seamless day-to-day operations as the first line of contact with the client’s visitors.
Answer incoming telephone calls and direct call traffic to the proper person.
Take accurate and complete messages for those employees who may be unavailable.
Maintain neatness and organization of desk and front closet areas with various administrative duties as outlined by the Site Manager.
Intermediate expertise in operating Adobe, Outlook and Microsoft Word.

Required Characteristics and Credentials:

High School Diploma or higher.
Client-centric and seeks ways to exceed expectations upon every encounter.
Willingness and ability to learn new skills.
Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting.
Outstanding time management and ability to type 70+ words per minute.
Flexibility in dealing with simultaneous projects.
Attention to detail.
Ability to function with a high level of patience, tact and diplomacy in handling any complaints and situations.
Minimum of 3-year professional-level work experience.

Highly Desired Characteristics and Credentials:

Experience within a client services-oriented practice

Notary
Experience as a legal secretary and/or in-law firm setting

Compensation
Compensation will be commiserative with experience in position. This is a non-exempt, hourly position requiring a 40-hour workweek. The firm offers benefits including health and dental insurance and PTO after a probationary period.

To find out more about our law firm go to; www.moellerlegal.com

If you believe this brief job overview describes you, we welcome a chance to review your credentials for consideration. Thank you for considering Moeller Legal as a possible employer.

Apply Now

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